400-25 Approved Sole-Source Determination and Manufacturer Letter~1.pdf

Sole-Source Determination_rev01-31-24 (ODFW 7/24/2025) Page 1 of 2

SOLE-SOURCE DETERMINATION AND JUSTIFICATION FOR

SUPPLIES AND SERVICES

Date: 9/30/25 To: April Brenden-Locke, Designated Procurement Officer, Contract Services, Administrative Services Division

From: Chad Proffitt Jazmine Deckard

RE: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275

CSR: CSR # 400-25 Trout eggs

Part A

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of the Procurement: $18,620.62

3. Single or Multiple Purchases: Single

4. Proposed Contractor: Troutlodge, Inc.

5. Brief Description of Goods or Services to be procured: 350,000 Eyed Trout eggs, Steelhead Brood genetically breed for resistance to BCWD, IHNN.

6. Background: ODFW-Willamette Fish Hatchery intends to purchase a specific brood of Trout egg from Troutlodge, Inc. This stock has been genetically bred for resistance to two common pathogens Bacterial Coldwater Disease (BCWD) and Infectious Hematopoietic Necrosis (IHN) virus that current kill large numbers of trout within Oregon each year. Troutlodge is the only company currently producing this resistant stock of Rainbow Trout in the United States. The current Stock of Rainbow Trout being used at Willamette Hatchery is very prone to several pathogens present at Willamette Hatchery. Over the last 10 years Willamette Hatchery has lost 33% of the Rainbow Trout raised on site per year. These losses have caused ODFW to not meet contractual requirements on the numbers of Fish to be supplied to the public and have increased operational costs due to ongoing treatments and staff time needed to manage disease outbreaks. By using Troutlodge’s resistant stock of Rainbow Trout, ODFW will be able to improve survival rates, meet current obligations, and reduce costs associated with disease management.

4. Findings:

Sole-Source Determination_rev01-31-24 (ODFW 7/24/2025) Page 2 of 2

Troutlodge, Inc. is the only supplier of a Genetically selected breeding stock, that has shown to be resistant to CWD and IHN virus. No other company supplying Trout eggs has this Stock or Breeding program to produce the required fish.

A. Market Research Overall Finding.

https://www.hendrix-genetics.com/documents/2443/TL-BCWD_resistance_Flyer_2025_EN.pdf No other company produces Trout eggs that meet the requirements for disease resistance.

This Brood Stock specifically is the property of Troutlodge, Inc. No other source for these specific fish exists, as the Stock is the property of Troutlodge, Inc.

And

B. Findings of Fact pursuant to OAR 125-247-0275(2) must include, at a minimum, one of the following:

1. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

2. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

3. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

4. Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:

unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty service.

Troutlodge, Inc. owns the stock of fish we are purchasing; no other supplier can provide the product we are purchasing from Troutlodge. See part A (4) above.

Part B - Conditions of Approval will be inserted by ODFW-DPO.

April Brenden-Locke, Contract Services Manager, ODFW Date

9/30/2025 https://www.hendrix-genetics.com/documents/2443/TL-BCWD_resistance_Flyer_2025_EN.pdf