40-C0009-24-EM051_Emergency Procurement Request - DAC CHS TX INC.pdf.PDF

Emergency Procurement Request

Doña Ana County is requesting the Purchasing Department for an emergency procurement of goods and services for Detention Center Medical Services.

Written authorization from Executive Director:

Approved via email, June 3, 2024 at 4:21 AM MST and revised June 21, 2024 attached.

Written justification of the basis for the emergency:

13-1-127. Emergency procurement; required conditions; limitations; notice.

A. The state purchasing agent or a central purchasing office may only make an emergency procurement when the service, construction or item of tangible personal property procured:

(1) is needed immediately to:

(a) control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

(b) plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

(2) cannot be acquired through normal procurement methods

Emergency order for Doña Ana County Detention, the emergency directly impacts Inmates and staff of the Doña Ana County Detention located at 1850 Cooper Loop, Las Cruces, NM 88005. The Current contract between Doña Ana County and CHS TX, Inc dba YesCare is set to expire on 6/30/24 and is not eligible for renewal. Medical services are available as required for the health and safety of inmates at the facility.

Selection of the particular vendor:

The Doña Ana County Detention Center is requesting the procurement of services provided by CHS TX INC as an emergency procurement. These services must be provided by licensed medical services provider. The County has completed a new solicitation (RFP 24-0033) for Detention Medical Services and CHS TX INC was selected once again for these services. The purpose of the emergency procurement is to allow the County to extend the current contract for three additional months in order to give the County and Contractor time to finalize the new agreement under RFP 24-0033. Attached is a copy of the award summary, there were two proposals provided CHS TX inc (2,744) and Roadrunner Health Services (2,175).

To: Procurement File Date: 6/21/2024 From: Michael Perez, Purchasing Manager Subject: Emergency Procurement Determination

From: Thomas Anderson To: Michael Perez Subject: Emergency Procurement Date: Monday, June 3, 2024 4:17:25 PM Attachments: image001.png image002.png image004.png image005.png image006.png

Michael, Good afternoon. We are seeking approval for an emergency procurement of medical services from YesCare. We are looking to extend the current contract by three months / 90 days. We are asking for this extension due to the length of time required to ratify the new contract in process with YesCare. Our current contract will expire June 30th. We would like to run the existing contract until the end of March to ensure we have adequate time to ratify the new contract.

Due to Director Baker's absence, I have obtained the approval of Captain Ben Mendoza.

Please let me know specifically what needs to follow to make this an official request. Not sure if he needs an actual signature on a form, or if a version of this letter is sufficient. Sorry for the late notice, I was under the impression this was handled already.

Thanks as always, Tom Anderson Contract Monitor Detention Center Doña Ana County Phone: 575-527-3164 Cell: 218-390-0666 thomasa@donaanacounty.org www.donaanacounty.org mailto:thomasa@donaanacounty.org mailto:michaelpe@donaanacounty.org mailto:thomasa@donaanacounty.org http://www.donaanacounty.org/ https://www.facebook.com/DonaAnaCounty https://www.facebook.com/DonaAnaCounty https://twitter.com/DACinformation https://twitter.com/DACinformation https://www.linkedin.com/company/dona-ana-county?trk=biz-companies-cym https://www.linkedin.com/company/dona-ana-county?trk=biz-companies-cym https://www.instagram.com/donaanacounty/ https://www.youtube.com/channel/UCabD8Vl6yonNMxE_HhdYUjg/feed

From: Thomas Anderson To: Michael Perez Subject: Emergency Procurement Date: Friday, June 21, 2024 3:11:22 PM Attachments: 2024.6.3 SIGNED EMERGENCY PROCUREMENT.pdf image001.png image002.png image004.png image005.png image006.png

Mike, Good afternoon. Please see the attached Emergency Procurement Letter. I know we agreed we were “good”. But I want to make sure. So here is a copy. Please just let me know when you have a moment.

Thanks a lot, Tom Anderson Contract Monitor Detention Center Doña Ana County Phone: 575-527-3164 Cell: 218-390-0666 thomasa@donaanacounty.org www.donaanacounty.org mailto:thomasa@donaanacounty.org mailto:michaelpe@donaanacounty.org mailto:thomasa@donaanacounty.org http://www.donaanacounty.org/ https://www.facebook.com/DonaAnaCounty https://www.facebook.com/DonaAnaCounty https://twitter.com/DACinformation https://twitter.com/DACinformation https://www.linkedin.com/company/dona-ana-county?trk=biz-companies-cym https://www.linkedin.com/company/dona-ana-county?trk=biz-companies-cym https://www.instagram.com/donaanacounty/

Evaluator Professional Qualification

Experience Knowledge and

Proposal Past Record of Performance

Cost Proposal NM Resident

Business Preference

NM Veteran Business

Preference

Total Score

Overall Score

Rank

Elco Ortega 150 250 175 75 198 - 848 Thomas Anderson 175 300 200 100 198 973 Jamie Michael 175 275 175 100 198 923

Elco Ortega 100 200 100 50 200 650 Thomas Anderson 125 250 150 75 200 800 Jamie Michael 100 225 100 100 200 725

200 300 200 100 200 80 100

Cost Proposal Max Points Score Rounding

CHS TX INC 7,336,620.00 0.990259722 200 198.0519444 198

Roadrunner 7,265,159.28 1 200 200 200

Offeror Name

Evaluation Criteria Scores (out of 1,000 points) Overall Scores

CHS TX INC 2,744 1

Roadrunner Health Services

2,175 2