40-00000-24-00085_40-00000-24-00085 Communication Digital Microwave Radios & Equipment .docx.DOCX

State of New Mexico General Services Department Purchasing Division ITB Statewide Price Agreement #: 40-00000-24-00085 Page-2

GSD/SPD (Rev. 1/2024)

Invitation to Bid - Statewide Price Agreement

ITB Title: COMMUNICATION DIGITAL MICROWAVE RADIOS & ASSOCIATED EQUIPMENT

Return Bid to: New Mexico General Services Department State Purchasing Division:

Electronic bid submission:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

ITB Number: 40-00000-24-00085

Agency Requested Delivery: As Requested

Commodity Code(s): 45006, 72574, 72578, 72582, 72616, 72647, 73072, 83823, 83840, 90559, 91792, 93684, 93972, 98569, 99271 Bids Due No Later Than:

Date: 08/05/2024 Time: 2:00pm Late Submission of Bids Will Not Be Accepted.

Formal Sealed Bid Opening, to occur immediately following due date/time:

Place: https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d Meeting ID: 210 089 867 732

If you have questions regarding this ITB please contact:

Procurement Specialist: Andric Fisher Telephone No.: 505-819-7052 Email: andric.fisher@gsd.nm.gov

Bidder MUST complete as applicable and sign the following in order for Bid to be valid (type or print clearly):

Sales Email: _____________________________________ Sales Phone No.: _______________________________ NM Tax Payer Identification Number:____________________ Federal Tax ID#: _____________________________

Payment terms: (e.g., Net 30. Discount will not be considered in computing the low bid, see “Terms and Conditions”)

F.O.B. Point must be Destination, unless otherwise indicated by the NM State Purchasing Agent

Contractor’s Delivery: (May be considered in the award)

The Terms and Conditions shall not be modified or supplemented.

Bids must be submitted electronically, via eProNM only. Please see Bid Submission Instructions on page 2.

Bids are subject to the “Terms and Conditions,” shown on the attached pages of this document, and any additional bidding instructions or requirements. The Terms and Conditions shall not be modified or supplemented.

NOTE: if you decide not to bid, do not return this document.

A business eligible for a New Mexico/Native American Resident Preference (Preference) must obtain a Preference certificate from the NM Taxation & Revenue Department. In order for the appropriate Preference to be applied to this solicitation, the expenditure for this solicitation cannot involve federal funds, and Bidder must submit a copy of its Preference certificate along with its response to the solicitation. Applicable Preferences will be applied to monetary values only, in accordance with §13-1-21 NMSA 1978, not percentage discounts or other non-monetary values. Additionally, only one submitted Preference will be applied per solicitation, not multiple. Applications are available for download at: http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-certification.aspx

Technical Online Bidding Questions:

(505) 795-1894 or (800) 233-1121 or you can contact the buyer listed on the ITB front page Bidder Instructions for Invitation to Bid (ITB) Viewing ITB:

1. Bidders can access active procurements at the following sites:

0. https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx

0. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

1. Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

Submitting Bids:

Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

· Electronic submissions through eProNM at the following site: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

· Bids will be time-stamped in the system when Bidder clicks “OK” after “Review and Submit.” Such electronic submissions will be considered sealed bids in accordance with statute.

· If an amendment is processed after bid is submitted, Bidders must resubmit their bid in order for it to be considered fully submitted. Note: It is the responsibility of the Bidder to ensure bids are correct and accurate before submission. By bidding electronically, you acknowledge any and all amendments and it is your responsibility to ensure your bid corresponds with any amendments.

It is the Bidder’s responsibility to ensure all documents are completely uploaded and submitted electronically via the ePro system by the deadline set forth in this ITB. The ePro system will automatically cease uploading data at the date and time of the deadline. Please ensure that you, as the Bidder, allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, via the ePro system by the deadline, will be deemed late. Further, a submission that is not fully complete and received via the ePro system by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late. In accordance with statute and rule, NO LATE BID CAN BE ACCEPTED.

Bid Opening:

Sealed bids will be publicly opened online via Microsoft Teams. Bids are subject to the “Terms and Conditions,” shown on the subsequent pages of this document, and any additional bidding instructions or requirements. NOTE: if you decide not to bid, do not return this ITB document.

Please join Bid Opening from your computer, tablet or smartphone.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d Meeting ID: 210 089 867 732

Passcode: 4W2kXN Download Teams | Join on the web Or call in (audio only) +1 505-312-4308,,45609571# United States, Albuquerque Phone Conference ID: 456 095 71#

Terms and Conditions (Unless otherwise specified)

1. General: When the State Purchasing Agent or his/her designee issues a purchase document in response to the bid, a binding contract is created.

2. Variation in Quantity: No variation in the quantity of any item called for by this order will be accepted unless such variation has been caused by conditions of loading, shipping, packing or allowances in manufacturing process and then only to the extent, if any, specified in this order.

3. Assignment:

a. Neither the order, nor any interest therein, nor any claim thereunder, shall be assigned or transferred by the Contractor, except as set forth in Subparagraph 3b or as expressly authorized in writing by the State Purchasing Agent or his/her designee. No such assignment or transfer shall relieve the Contractor from the obligations and liabilities under this order.

b. Contractor agrees that any and all claims for overcharge resulting from antitrust violations which are borne by the State as to goods, services, and materials purchased in connection with this bid are hereby assigned to the State.

4. State Furnished Property: State furnished property shall be returned to the State upon request in the same condition as received except for ordinary wear, tear and modifications ordered hereunder.

5. Discounts: Prompt payment discounts will not be considered in computing the low bid.

6. Inspection: Final inspection and acceptance will be made at the destination. Supplies rejected at the destination for nonconformance with specifications shall be removed at the Contractor's risk and expense, promptly after notice of rejection.

7. Inspection of Plant: The State Purchasing Agent or his/her designee may inspect, at any reasonable time, the part of the Contractor's, or any subcontractor's plant or place of business, which is related to the performance of this contract.

8. Commercial Warranty: The Contractor agrees that the supplies or services furnished under this order shall be covered by the most favorable commercial warranties the Contractor gives for such to any customer for such supplies or services. The rights and remedies provided herein shall extend to the State and are in addition to and do not limit any rights afforded to the State by any other clause of this order. Contractor agrees not to disclaim warranties of fitness for a particular purpose of merchantability.

9. Taxes: The unit price shall exclude all state taxes.

10. Packing, Shipping and Invoicing:

a. The State's purchasing document number and the Contractor's name, user's name and location shall be shown on each packing and delivery ticket, package, bill of lading and other correspondence in connection with the shipments. The user's count will be accepted by the Contractor as final and conclusive on all shipments not accompanied by a packing ticket.

b. The Contractor's invoice shall be submitted duly certified and shall contain the following information: order number, description of supplies or services, quantities, unit price and extended totals. Separate invoices shall be rendered for each and every complete shipment.

c. Invoices must be submitted to the using agency and NOT the State Purchasing Agent.

11. Default: The State reserves the right to cancel all or any part of this order without cost to the State, if the Contractor fails to meet the provisions of this order and, except as otherwise provided herein, to hold the Contractor liable for any excess cost occasioned by the State due to the Contractor's default. The Contractor shall not be liable for any excess costs if failure to perform the order arises out of causes beyond the control and without the fault or negligence of the Contractor, such causes include but are not restricted to, acts of God or the public enemy, acts of the State or Federal Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather and defaults of subcontractors due to any of the above, unless the State shall determine that the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery scheduled. The rights of the State provided in this paragraph shall not be exclusive and are in addition to any other rights now being provided by law or under this order.

12. Non-Collusion: In signing this bid the Contractor certifies he/she has not, either directly or indirectly, entered into action in restraint of free competitive bidding in connection with this offer submitted to the State Purchasing Agent or his/her designee.

13. Nondiscrimination: Contractor doing business with the State of New Mexico must be in compliance with the Federal Civil Rights Act of 1964 and Title VII of the Act (Rev. 1979) and the Americans with Disabilities Act of 1990 (Public Law 101-336).

14. The Procurement Code: Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and criminal penalties for its violation. In addition the New Mexico criminal statutes impose felony penalties for bribes, gratuities and kickbacks.

15. Items: All bid items are to be NEW and of most current production, unless otherwise specified.

16. Payment for Purchases: Except as otherwise agreed to: late payment charges may be assessed against the user state agency in the amount and under the conditions set forth in Section 13-1-158 NMSA 1978.

17. Workers' Compensation: The Contractor agrees to comply with state laws and rules pertaining to Workers' Compensation benefits for its employees. If the Contractor fails to comply with Workers' Compensation Act and applicable rules when required to do so, this Agreement may be terminated by the contracting agency.

18. Submission of Bid: Bids must be submitted in a sealed envelope with the bid number and opening date clearly indicated on the bottom left hand side of the front of the envelope. Failure to label bid envelope will necessitate the premature opening of the bid in order to identify the bid number.

19. Contractor Personnel: Personnel proposed in the Contractor’s written bid to the Procuring Agency are considered material to any work performed under this Price Agreement. Once a Purchase Order or contract has been executed, no changes of personnel will be made by the Contractor without prior written consent of the Procuring Agency. Replacement of any Contractor personnel, if approved, shall be with personnel of equal ability, experience, and qualifications. The Contractor will be responsible for any expenses incurred in familiarizing the replacement personnel to insure their being productive to the project immediately upon receiving assignments. Approval of replacement personnel shall not be unreasonably withheld. The Procuring Agency shall retain the right to request the removal of any of the Contractor’s personnel at any time.

20. Subcontracting: The Contractor shall not subcontract any portion of the Price Agreement without the prior written approval of the Procuring Agency. No such subcontracting shall relieve the Contractor from its obligations and liabilities under this Price Agreement, nor shall any subcontracting obligate payment from the Agency.

21. Records and Audit: The Contractor shall maintain detailed time and expenditure records that indicate the date, time, nature, and cost of services rendered during this Price Agreement’s term and effect, and retain them for a period of three (3) years from the date of final payment under this Price Agreement. The records shall be subject to inspection by the Agency, State Purchasing Division, Department of Finance and Administration, and for Information Technology contracts, State Chief Information Officer. The Agency shall have the right to audit billings, both before and after payment. Payment for services under this Price Agreement shall not foreclose the right of the Agency to recover excessive or illegal payments.

22. Subcontracts: The foregoing requirements for Contractor Personnel, Subcontracting, and Audit shall be inserted into all subcontracts from the prime contractor to the subcontractor.

Important Bidding Information All Bidders must notify the State Purchasing Agent or his/her designee if any employee(s) of the requesting agency or the office of the State Purchasing Agent have a financial interest in the Bidder. Financial interest is defined as:

A. holding a position in a business as officer, director, trustee or partner or holding any position in management; or

B. ownership of more than five percent interest in a business.

____ No financial interest ____ Yes financial interest

If yes, specify the employee’s name: ________________and financial interest: ________________________

Bid tabulations will be posted to our website approximately two (2) weeks after bid opening date. To access go to https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx, and filter by Bid Tab.

Failure of Bidder to complete bidding documents, in accordance with all instructions provided, is cause for this office to reject their bid.

Brand names and numbers are for reference only; equivalents will be considered. If bidding “equivalent” bidders must be prepared to furnish “complete data” upon request, preferably with bid, to avoid delay in award.

Specifications on the bid are not to exclude any bidder or manufacture. Where a brand name or equal is indicated, it is for the purpose of describing the standard of quality, performance and characteristics desired and is not intended to restrict competition. “No substitute” specifications may be authorized ONLY if required to match existing equipment.

If any Bidder is of the opinion that the specifications as written preclude her/him from submitting a bid on this ITB, it is requested that her/his opinion be made known to the State Purchasing Agent or his/her designee, in writing, at least seven (7) days prior to the bid opening date.

Bidders must, upon request of the State Purchasing Agent or his/her designee, provide information and date to prove that the financial resources, production of service facilities, service reputation and experience are adequate to make satisfactory delivery of the materials and/or services. The State Purchasing Agent or his/her designee reserves the right to require a Bidder to furnish a Performance Bond prior to award, where the Bidder is unable to furnish the required information or data, or for other reasons which would insure proper performance by the Bidder.

Unless otherwise indicated in the bid specifications, samples of the items, when required, shall be free of expense to the State of New Mexico. Samples not destroyed or mutilated in testing will be returned upon request, at Bidders expense. Each sample must be labeled to clearly show the bid number and item number that it pertains to. Unsolicited bid samples or descriptive literature, which is submitted at the Bidder’s risk, will not be returned.

Awards

Determination of Lowest Bidder – Following determination of product acceptability, if any is required, bids will be evaluated to determine which Bidder offers the lowest cost to the State in accordance with the specifications and terms & conditions set forth in the Invitation to Bid. The State Purchasing Agent reserves the right to award this Invitation to Bid in total; by groups of items; on the basis of individual items; any combination of these which could result in a multiple award; or as otherwise specified in bid specifications; whichever, in his/her judgment, best serves the interest of the State of New Mexico.

The New Mexico State Purchasing Agent or his/her designee reserves the right to accept and/or reject any and all bids, to waive technical irregularities, and to award to the Bidder whose bid is deemed to be in the best interest of the State of New Mexico.

Special Notice – To preclude any possible errors and/or misinterpretations, bid prices must be affixed legibly in ink or typewritten. Corrections or changes must be signed or initialed by Bidder prior to the scheduled bid opening; failure to do so will be just cause for rejection of bid.

Bids may be withdrawn upon receipt of written request, prior to scheduled bid opening for the purpose of making any corrections and/or changes; such corrections must be properly identified and signed or initialed by Bidder. Resubmittal must be prior to scheduled bid opening for consideration.

After bid opening, no modifications on bid prices or other provisions of bid shall be permitted. A low Bidder alleging a material mistake of fact after bids have been opened may be permitted to withdraw the bid upon written request prior to award at the discretion of the State Purchasing Agent or his/her designee.

F.O.B. Destination – Means goods are to be delivered to the destination designated by the user which is the point at which the user accepts ownership or title of the goods. Laws of New Mexico specifically prohibit acceptance of ownership of goods in transit. Any exception to F.O.B. Destination may cause bid to be declared nonresponsive.

If you are an individual with a disability and you require accommodations such as a hearing interpreter to attend our bid openings, please contact State Purchasing (505) 827-0472 at least five (5) working days prior to the scheduled bid opening.

New Mexico Employees Health Coverage

A. If Contractor has, or grows to, six (6) or more employees who work, or who are expected to work, an average of at least 20 hours per week over a six (6) month period during the term of the contract, Contractor certifies, by signing this agreement, to have in place, and agrees to maintain for the term of the contract, health insurance for its New Mexico Employees and offer that health insurance to its New Mexico Employees if the expected annual value in the aggregate of any and all contracts between Contractor and the State exceeds $250,000 dollars.

B. Contractor agrees to maintain a record of the number of its New Mexico Employees who have (a) accepted health insurance; (b) declined health insurance due to other health insurance coverage already in place; or (c) declined health insurance for other reasons. These records are subject to review and audit by a representative of the state.

C. Contractor agrees to advise all of its New Mexico Employees of the availability of State publicly financed health care coverage programs by providing each of its New Mexico Employees with, as a minimum, the following web site link to additional information: https://www.bewellnm.com/

D. For purposes of this Paragraph, the following terms have the following meanings:

(1) “New Mexico Employee” means any resident of the State of New Mexico employed by Contractor who performs the majority of the employee’s work for Contractor within the State of New Mexico, regardless of the location of Contractor’s office or offices; and

(2) “offer” means to make available, without unreasonable restriction, enrollment in one or more health coverage plans and to actively seek and encourage participation in order to achieve the goals of Executive Order 2007-049. This could include State publicly financed public health coverage programs such as Insure New Mexico!

Statewide Price Agreement Article I – Statement of Work Under the terms and conditions of this Price Agreement all State of New Mexico agencies, commissions, institutions, political subdivisions and local public bodies allowed by law may issue orders for items and/or services described herein. The terms and conditions of this Price Agreement shall form a part of each order issued hereunder.

The items and/or services to be ordered shall be as listed under Article IX - Price Schedule. All orders issued hereunder will bear both an order number and this Price Agreement number. It is understood that no guarantee or warranty is made or implied by the New Mexico State Purchasing Agent, his/her designee or the user that any order for any definite quantity will be issued under this Price Agreement. The Contractor is required to accept the order and furnish the items and/or services in accordance with the articles contained hereunder for the quantity of each order.

Article II – Term The term of this Price Agreement, for issuance of orders, shall be as indicated in the specifications.

Article III – Specifications Items and/or services furnished hereunder shall conform to the requirements of specifications and/or drawings applicable to items listed under Article IX-Price Schedule. Orders issued against this schedule will show the applicable Price Agreement item(s), number(s), and price(s); however they may not describe the item(s) fully.

Article IV – Shipping and Billing Instructions Contractor shall ship in accordance with the following instructions: Shipment shall be made only against specific orders which the user may place with the Contractor during the term; The Contractor shall enclose a packing list with each shipment listing the order number, price agreement number and the commercial parts number (if any) for each item; Delivery shall be made as indicated on page1. If contractor is unable to meet stated delivery the State Purchasing Agent or his/her designee must be notified.

Article V – Termination The Agency may terminate this Agreement for convenience or cause. The Contractor may only terminate this Agreement based upon the Agency’s uncured, material breach of this Agreement. Contractor shall give Agency written notice of termination at least thirty (30) days prior to the intended date of termination, which notice shall (i) identify all the Agency’s material breaches of this Agreement upon which the termination is based and (ii) state what the Agency must do to cure such material breaches. Contractor’s notice of termination shall only be effective (i) if the Agency does not cure all material breaches within the thirty (30) day notice period or (ii) in the case of material breaches that cannot be cured within thirty (30) days, the Agency does not, within the thirty (30) day notice period, notify the Contractor of its intent to cure and begin with due diligence to cure the material breach. Termination of this Contract, however, shall not affect any outstanding orders. This provision is not exclusive and shall not waive other rights and remedies afforded either party in the event of breach of contract or default. In such instances the contract may be cancelled effective immediately.

Article VI – Amendment This Price Agreement may be amended by mutual agreement of the New Mexico State Purchasing Agent or his/her designee and the Contractor upon written notice by either party to the other. An amendment to this Price Agreement shall not affect any outstanding orders issued prior to the effective date of the amendment as mutually agreed upon, and as published by the New Mexico State Purchasing Agent or his/her designee. Amendments affecting price adjustments and/or the extension of a price agreement expiration date are not allowed unless specifically provided in the bid and price agreement specifications.

Article VII – Issuance or Orders Only written signed orders are valid under this Price Agreement.

Article VIII – Packing (if applicable) Packing shall be in conformance with standard commercial practices.

Article IX – Price Schedule Prices as listed in the price schedule hereto attached are firm.

IMPORTANT: NO ADDITIONAL TERMS AND/OR CONDITIONS WILL BE ACCEPTED

Specifications:

The New Mexico State Purchasing Division in collaboration with the New Mexico Department of Information Technology wishes to establish a Statewide Price Agreement for Communications Digital Microwave Radios, Associated Equipment and Services, including cloud and subscriber-based services, licensed/unlicensed radios, both short and long haul, with capacities from one DS-1 to 155 Mega Bits per Second (MBPS). Equipment with greater capacities should be included in the bid if available from a vendor but is not a requirement for this bid. Cloud and subscriber-based services sold by the vendor and purchased by the Procuring Agency must be directly supporting the communication microwave backhaul radio equipment purchased as a result of this statewide price agreement.

The State of New Mexico reserves the right to obtain quotes from any and all awarded vendors for communication equipment and related items awarded as a result of this ITB.

This is a Statewide Price Agreement, therefore, no guarantee of minimum quantities to be purchased. Awards will be made to meet the best interests of the State of New Mexico. Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154 the State reserves the right to issue multiple awards to obtain the items listed. Multiple awards are recommended to insure availability and timely delivery.

The State of New Mexico reserves the right to cancel this invitation to bid at any time and to reject any or all bids submitted, if such action is in the best interest of the State.

Term:

The term of this Price Agreement shall be for two (2) year from date of award with the option to extend for a period of eight (8) additional years, on a two (2) year renewal basis, by mutual agreement of all parties and approval of the New Mexico State Purchasing Agent at the same price, terms and conditions. This Price Agreement shall not exceed ten (10) years.

Pricing in the agreement is based on a minimum percentage discount off the awarded published list price. At any point during the term of the agreement, the vendor may propose to any procuring entity a percentage discount higher than the minimum percentage awarded resulting in a lower cost off the awarded published list price. The awarded percentages discounts shall not be reduced, and the published list prices shall not increase during the first two years of the agreement.

Escalation:

At the time of renewal, in the event of a product cost increase an escalation request will be reviewed by the New Mexico State Purchasing Division on an individual basis. Please be aware this measure is not intended to allow any increase in profit margin, only to compensate for an actual cost increase. Price decreases as well as increases shall apply. If vendor's prices are reduced for any reason, users shall receive the benefit of such reductions. Price increases will not be retroactive to orders already in house or backorders. Orders will be filled at the price in effect on the date of receipt of the order by the vendor. All requests for price increases shall include the following information:

Minimum Requirements:

Equipment Warranty (Mandatory) All items proposed by the vendor shall be warranted for defects in materials and workmanship for a minimum of one (1) calendar year, or the manufacture's standard U.S. warranty period, from the date of delivery to the purchaser and at no added cost to the purchase of any equipment as a result of this bid. If the vendor is the manufacturer of any item proposed or sells that item under its own brand label, the warranty under this procurement must be as favorable as any warranties provided to other governmental or retail customers. The vendor must provide the procuring entity with any manufacturer warranty information or registration materials for items proposed supplied as a result of this procurement.

In the event defects become evident within the manufactures warranty period, the vendor shall furnish replacement parts and materials at no additional cost to the State.

Warranty on Repairs (Mandatory) The vendor shall warrant all repairs, upgrades or modifications for a minimum of 90 days from the date of repair and must perform all repairs using materials and techniques in accordance with manufacture's specifications at no added cost.

Discontinued Items (Mandatory) During the term of this Price Agreement, should the manufacturer discontinue any of the items on the ESS, the vendor shall furnish a replacement item that is equal to or better than the discontinued item. The discount of the replacement item shall be similar to the discontinued item.

Cloud and Subscriber-based services (Mandatory – See Item 005) For any cloud-based solution or any cloud based services sold by the vendor and purchased by the Procuring Agency using this Price Agreement, will be subject to the review and approval of the Department of Information Technology (DoIT) Oversight and Exception Process per the Executive Order 2008-11, the DoIT Technical Architecture Review Committee (TARC), and the DoIT Project Certification Committee (PCC) may apply if it meets the criteria for certification of an IT project, additional information found at https://www.doit.nm.gov/programs/epmo/project-certification-templates-and-guidance/.

Training Costs (Optional – See item 006) The vendor may include on the ESS a list of all training classes, seminars, etc. that is available for the equipment offered to the Agency in the ITB. The vendor should list the price of each class, etc., the location where each class is held, the duration of each class and the maximum number of students per class. The vendor should also indicate which, if any, might be conducted at a location in New Mexico and approximate cost for a given number of students. The training must be of the same technical level as the live classroom instruction provide by the offeror.

Out of Warranty Repair Service and Parts (Optional – See Item 007) The vendor may agree to service and repair all equipment sold by the vendor to authorized purchasers under the scope of this procurement for the term of this agreement.

Send-in maintenance coverage may be available for all items sold. Such servicing and repairs may be performed on either a time and materials basis or maintenance agreement basis at the option of the purchaser of the equipment and should be provided throughout the life of the Price Agreement.

The vendor may include on their ESS a guaranteed maximum hourly rate for time and a price for parts for repair of their equipment that is beyond the standard warranty. All repair parts are to be available to the Agency if they choose to do their own repairs at the above repair parts prices.

The vendor should also agree to perform upgrades and/or modifications approved by the equipment's manufacturer on send-in time and material basis, fixed fee basis or make the materials required for the modification/upgrade available to the purchaser for self-installation.

Engineering Support (Optional – See item 008) All vendors may provide pricing for engineering services including but not limited to system design, traffic routing, path analysis, microwave path budgeting, feasibility studies, terrain analysis, site development, system documentation and system trouble shooting.

Extended Warranty (Optional – See item 009) Comment by Andric Fisher: It is highly recommended to separate Extended Warranty and Technical Support in the line items list for clarity. For example Extended Warranty can be item 9 and Technical Support can be item 10.

If the radio equipment is subject to an extended warranty option, the vendor must provide the price(s) of the extension(s) in the Equipment and Services Schedule (ESS).

Technical Support (Optional, See item 010) All contractors should make available factory level technical support of all items they offer to the Agency. This support may be by means of a telephone call to the factory or a factory representative at a "district level".

This requirement may also be met by a visit from an onsite technical representative from the manufacturer. The technical support should be available during regular working hours Monday through Friday 8:00 am to 5:00 pm Mountain Daylight Time.

Shipping Unless the purchaser specifically requests a different location with the State of New Mexico, all equipment purchased by the Department of Information Technology will be shipped to the address below.

Department of Information Technology Law Enforcement Complex 4491 South Cerrillos Road.

Santa Fe, New Mexico 87507

Bidders must clearly explain how shipping charges will be quoted. All shipping must be prepaid and included in the quote.

Specification for Communications Digital Microwave Radios & Associated Equipment Items Required The State of New Mexico requires a fixed percentage discount from the manufactures LIST PRICE. Equipment, parts, accessories and test equipment may be listed in an equipment catalog or equipment and Services Schedule as a vendor link or USB Drive. At this time, it is impossible to list all the specific components that may be required for Communications Digital Microwave Radios & Associated Equipment.

All equipment, parts, accessories and test equipment purchased by the agency or used in factory repairs must be new factory items; no substitutes or refurbished parts or equipment will be accepted.

Categories of communications digital microwave radios and associated equipment required include but are not limited to:

· FCC Licensing for Microwave Frequency Paths Digital Microwave Radio Frequency Bands

· Multiplexing Equipment

· Digital Microwave Networking Equipment

· Digital Microwave Test Equipment

· Digital Microwave Software Applications

· Ancillary digital Microwave Accessories

· Digital Microwave System Monitoring Equipment

· Digital Microwave Traffic Management Equipment

· Digital Microwave Installation Hardware

· Wireless access points and wireless services

· User Radio Devices for LTE over digital microwave

· Point to Point Wireless Ethernet Radios

Services required for specifying proper equipment for design applications:

· Map Study, Path Profile & Design

· Path Survey

· Path Design

· Path Analysis

· Microwave Path Budgeting

· Path Frequency Selection/Licensing

· Terrain Analysis

· System Design

· Feasibility Studies

· System Documentation

· System Trouble Shooting

· Staff Transmission Systems Engineering

· Senior Transmission Systems Engineering

· Installation services for the equipment listed in the Categories of communication digital microwave radios and associated equipment

MANDATORY REQUIREMENTS:

By submitting a bid, the vendor acknowledges that they are either and authorized employee of the manufacturer, or an authorized dealer, and is authorized to enter into a binding agreement to provide the type of equipment and services submitted and can meet and satisfy all factory warranties and technical services required.

Please provide the following information:

Dun & Bradstreet Number:

(Is your company a manufacturer or an authorized dealer?)

Please check one:

Company Name:

Manufacturer

Authorized Dealer

Address:

Telephone Number:

URL Link:

Contract Administrator:

Additional Contact Information

Name:

Name:

Title:

Address (if different from Company Address):

Address (if different from Company Address):

Telephone Number:

Telephone Number:

Email:

Email:

Signature:

Signature:

Items’ Submission Instructions:

Submission process only - Contact the help line directly at: (505) 795-1894 or (800) 233-1121 or you can contact the buyer listed on the ITB (this document) front page.

Items are located on our website: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

Online Submissions:

1. Download the ITB or Excel spreadsheet from the Buyer Attachments’ page;

2. Enter your bid prices into the ITB or Excel spreadsheet;

3. Upload the completed ITB or Excel spreadsheet into the website the Supplier Attachments’ page.

Items:

Item

Approx.

Qty.

Unit

Article and Description

Unit Price

Mandatory: Discount from prices listed for Digital Microwave Radio.

Bidders shall provide a percentage (%) discount from the most current price list for Communications Digital Microwave Radios, published by the manufacturer they represent.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the biding company represents.

Mandatory: Discount from prices listed for Digital Microwave Radio Parts and Accessories

Bidders shall provide a percentage (%) discount from the most current price list for Digital Microwave Radio Parts and Accessories, published by the manufacturer they represent.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the biding company represents.

Approx.

Qty.

Unit

Article and Description

Unit Price

Mandatory: Discount from prices listed for Digital Microwave Radio Ancillary Networking & Test Equipment.

Bidders shall provide a percentage (%) discount from the most current price list for Digital Microwave Radio Ancillary Networking & Test Equipment, published by the manufacture they represent. To include but not limited to, Channel banks, multiplexing equipment, digital microwave radio network peripherals, (such as, routers, switches, and termination panels), system monitoring and traffic management equipment, site analyzers, path aligners, waveguide sweep analyzers, etc.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the biding company represents.

Mandatory. Discount from prices listed for Digital Microwave Radio Installation Hardware.

Bidders shall provide a percentage (%) discount from the most current price list for Digital Microwave Radio Installation Hardware, published by the manufacturer they represent.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the biding company represents.

Approx.

Qty.

Unit

Article and Description

Unit Price

Mandatory. Discount from prices listed for cloud and/or subscriber-based services.

Bidders shall provide a percentage (%) discount from the most current price list for Digital Microwave Radio Installation Hardware, published by the manufacturer they represent.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the biding company represents.

Optional: Discount from prices listed for Digital Microwave Radio Training.

Bidders should provide a percentage (%) discount from the most current price list for Communication Digital Microwave Radio Training.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the biding company represents.

Bidders shall provide an hourly rate for Communications Digital Microwave Radio Engineering. To include but not limited to, system design, traffic planning, path analysis, microwave path budgeting, feasibility studies, terrain analysis and system documentation.

Hourly rates shall only apply to the Manufacturers the biding company represents.

Approx.

Qty.

Unit

Article and Description

Unit Price

Bidders should provide an hourly rate for Communications Digital Microwave Radio non-warranty repairs, upgrades, and modifications.

Hourly rates shall only apply to the Manufacturers the bidding company represents.

Optional. Discount from prices listed to include: 1) Digital Microwave Radio Extended Warranty.

Bidders should provide a percentage (%) discount from the most current price list for Communication Digital Microwave Radio Training.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the bidding company represents.

Optional. Discount from prices listed to include: 1)

Optional. Discount from prices listed to include: 1) Technical Support.

Bidders should provide a percentage (%) discount from the most current price list for Communication Digital Microwave Radio Training.

Percentage discounts shall only apply to the most current price list published by manufacturer(s) the bidding company represents.

Optional. Discount from prices listed to include: 1)

*** 10 Items Total ***

NOTE TO BIDDERS:

All bids must be made completely independent of all other bids submitted. Where multiple bids are submitted by bidding entities owned by the same person or persons, those bids will be presumed to not be made independently of one another, and may be disqualified.

It is the Bidders’ responsibility to ensure all documents are completely uploaded and submitted electronically via the eProNM system by the deadline set forth in this ITB. The eProNM system will automatically cease uploading data at the date and time of the deadline. Please ensure that you, as the Bidder, allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, via the eProNM system by the deadline, will be deemed late. Further, a submission that is not fully complete and received via the eProNM system by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late. In accordance with statute and rule, NO LATE BID CAN BE ACCEPTED.

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