4-Special Terms Conditions and Additional Requirement.pdf
PDF 127 KB Posted
- Solicitation number
- RFB-26-111
- Issued by
- Yuma County, Arizona
About this file
This document is a Request for Bid (RFB) issued by the Procurement Division of the City of Yuma, Arizona, for the purchase and delivery of aluminum irrigation pipe and fittings. The solicitation (Ref #: RFB-26-111) is for a one-time purchase with a public bid opening scheduled via Microsoft Teams on 07/16/2025 at 11:10 AM MST. Vendors are required to submit their bids through the City's Procurement Portal, with bid submittal assistance available via email from Monday through Friday, 8 AM to 8 PM EST.
The bid requires vendors to include all direct and indirect costs in their pricing, including labor, overhead, materials, equipment, and travel. Vendors must complete the BidTable (BT-07GK) with pricing and specify an "After Receipt of Order" (ARO) timeframe. Freight must be FOB Destination with no additional charges allowed. The successful bidder will be responsible for delivering materials, with the City of Yuma conducting an inspection upon delivery and requiring replacement of any damaged items at no extra cost. Additionally, the bid involves potential federal funding, mandating compliance with 2 CFR Section 200 Certifications as detailed in Attachment B, ensuring adherence to federal regulations for the procurement process.
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Procurement Division
Request For Bid (RFB)
Project: Purchase and Delivery of Aluminum Irrigation Pipe and Fittings
Ref #: RFB-26-111
07/16/2025
Public opening to be conducted via Microsoft Teams at 11:10 AM MST Teams: Click here to join the meeting Meeting ID: 250 375 466 245 Passcode: GNHyjB
All City of Yuma solicitations are accessed through the City’s Procurement Portal1 (Portal). A schedule of events and all other information pertaining to the solicitation are located in the Portal. Bid submittal assistance is available at Support@gobonfire.com, Monday through Friday, 8AM to 8PM, EST.
1. SPECIAL TERMS AND CONDITIONS
1.1 TERM: This will be a one-time purchase.
1.2 GRANT FUNDING: Vendor agrees to comply with 2 CFR Section 200 Certifications as indicated in Attachment B as federal funds may be used for this project. Certifications and provisions under 2 CFR Section 200, specified in Attachment B, must be agreed upon by the vendor to ensure compliance with federal regulations. This requirement applies to any contract resulting from the procurement process initiated by the City of Yuma when federal funds are involved.
2. ADDITIONAL REQUIREMENTS
2.1 Prices shall include all costs, including but not limited to, direct and indirect labor costs of labor, overhead, materials, equipment, travel and mileage, etc.
2.2 Vendor must indicate all pricing on the BidTable (BT-07GK).
2.3 Vendor must specify an "After Receipt of Order" (ARO) timeframe in days for the material on the BidTable (BT-07GK).
2.4 Freight must be FOB Destination. No freight charges will be allowed for any item under this agreement.
2.5 DELIVERY: Bidder must deliver all materials. Upon delivery, City will inspect materials to verify no damage. Any damaged materials will be set aside for replacement by Bidder at no extra cost to City. City of Yuma will provide all labor and equipment to properly and safely remove and place material.
2.5. SAFETY: The Bidder shall adhere to all regulations, rules, ordinances, and standards set by federal, state, county, and city of Yuma governments when delivering materials.
2.6. MATERIALS: The successful Bidder shall guarantee all materials bid in the submittal are as specified on the date of delivery(s) and acceptance.
1 https://yumaaz.bonfirehub.com/portal/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTNlNWExZGYtZDJkYS00YWZlLTkxODEtMWZkYTFlZGIzZDVm%40thread.v2/0?context=%7b%22Tid%22%3a%224e49d791-03db-4828-89dc-e44f935572f2%22%2c%22Oid%22%3a%22b41e605e-c234-470e-9208-b74f9b491bb8%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTNlNWExZGYtZDJkYS00YWZlLTkxODEtMWZkYTFlZGIzZDVm%40thread.v2/0?context=%7b%22Tid%22%3a%224e49d791-03db-4828-89dc-e44f935572f2%22%2c%22Oid%22%3a%22b41e605e-c234-470e-9208-b74f9b491bb8%22%7d mailto:Support@gobonfire.com https://yumaaz.bonfirehub.com/portal/
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