4 SOW_Forklifts_for RFQ_V.1.pdf
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- Attached to
- NOAA: Forklift Maintenance and Services for the National Data Buoy Center at Stennis Space Center, MS
- Solicitation number
- 142082-26-0344
About this file
This is a Statement of Work (SOW) for preventive maintenance and repair services for the National Data Buoy Center (NDBC) forklift fleet located at Stennis Space Center in Mississippi.
The Contractor shall provide a mobile mechanic with all labor, tools, equipment, transportation, and supervision to perform routine preventive maintenance and on-call repairs for six forklifts: a Hyundai 45D-9A (diesel), Caterpillar DP-45 (diesel), Kalmar P-50BX (diesel), Clark CMP30L (propane), and two Toyota 8FGDU25 units (propane). Historical usage data spans 2022-2025, with annual operating hours ranging from 35 to 256 hours depending on equipment. The Contractor must submit a detailed preventive maintenance plan with a standardized multi-point inspection checklist prior to contract award and provide maintenance reports following each service, including completed checklists, identified deficiencies, repairs performed, and recommendations. The Contractor is responsible for hazardous waste removal and legal disposal of used oil, batteries, and unneeded parts. Services must be performed by a certified forklift mechanic with a positive record working with Federal or Mississippi State agencies. Routine maintenance must be scheduled at least five business days in advance; breakdown repairs require on-site response within five business days of notification. Work is performed Monday through Friday, 8:00 am to 3:30 pm, excluding federal holidays. Compensation is a predetermined hourly labor rate inclusive of travel, fuel surcharges, and overhead, applicable to both preventive maintenance and repairs. Materials and replacement parts must be itemized on invoices and shall not exceed published manufacturer prices. Authorization thresholds are under $2,500 via Government purchase card and over $2,500 via Contracting Officer purchase order modification. The contract includes a base year (TBD 2026-2027) with four option years. All personnel must be U.S. Citizens or Green Card holders with REAL ID Act-compliant identification for unescorted Stennis Space Center access. Site visits require 72-hour advance coordination with the Site Representative.
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| File | Type | Posted |
|---|---|---|
| 9 Wage Determination.pdf | ||
| 6 SOL 1305M226Q0178_V.1.pdf |
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Text version
Statement of Work (SOW): NDBC Forklift Fleet Maintenance Services
1. Project Overview The objective of this Statement of Work is to establish a comprehensive preventive maintenance (PM) and repair agreement for the National Data Buoy Center (NDBC) forklift fleet. NDBC's mission involves maintaining an observational network of buoys and coastal stations; this procurement ensures the reliable operation of the material handling equipment necessary for those logistics and technology refresh efforts.
2. Scope of Services The Contractor shall provide a mobile mechanic, including all labor, tools, equipment, transportation, and supervision necessary to perform routine maintenance and on-call repairs for the following fleet:
2.1 Equipment Asset List
Make Model Serial Number Fuel Type
Hyundai 45D-9A HFV17KE0000044 Diesel
Caterpillar DP-45 5CM10698 Diesel
Kalmar P-50BX 559477A Diesel
Clark CMP30L CMPZ30L02329773KF Propane
Toyota 8FGDU25 62978 Propane
Toyota 8FGDU25 70821 Propane
2.2 Historical Usage Data (Hours per Year)
The following table provides the recorded operating hours for the fleet to assist in projecting maintenance frequency.
Model 2022 Usage
Usage
Usage
Usage
45D-9A 176 hrs 216 hrs 244 hrs 256 hrs
DP-45 45 hrs 51 hrs 64 hrs 35 hrs
P-50BX 88 hrs 107 hrs 58 hrs 101 hrs
CMP30L 95 hrs 98 hrs 85 hrs* 88 hrs*
8FGDU25 (S/N:
62978)
136 hrs 139 hrs 208 hrs 117 hrs
8FGDU25 (S/N:
70821)
159 hrs 167 hrs 179 hrs 174 hrs
2.3 Maintenance Tasks
● Task 1: Routine Maintenance: Perform all manufacturer-recommended preventive maintenance. Routine maintenance must be scheduled with the Government Point of Contact (POC) at least five (5) business days in advance.
● Task 2: Diagnosis and Repair: In the event of a breakdown, the Contractor shall be on-site for diagnosis or repair within five (5) business days of notification.
3. Technical Requirements & Deliverables
● Maintenance Plan & Checklist: The Contractor shall provide a detailed preventive maintenance plan for each forklift prior to the contract award. This plan must include a standardized multi-point inspection checklist.
● Maintenance Reports: A detailed maintenance report must be provided to the POC following the completion of any service. This report must include the completed inspection checklist for that specific unit, highlighting any deficiencies found, repairs made, and recommendations for future service.
● Waste Removal: The Contractor is responsible for the removal and legal disposal of all hazardous materials (used oil, batteries, etc.) and unneeded parts or tires from the site.
● Certified Personnel: Services must be performed by a certified forklift mechanic with a positive record of working with Federal or MS State agencies.
4. Bidding & Site Inspection
● Recommended Site Visit: To ensure a proper and accurate bid, it is highly recommended that the Contractor visit the National Data Buoy Center to inspect the forklift fleet prior to proposal submission.
● Site Access: Site visits must be coordinated with the Site Representative (see Section
5) at least 72 hours in advance to ensure visitor pass is approved.
● Scope Verification: Inspection allows the bidder to verify equipment condition, site accessibility, and required tooling, which shall be reflected in the submitted predetermined hourly rate.
5. Service Level Agreement (SLA) & Approvals
● Business Hours: Work shall be performed Monday through Friday, 8:00 am to 3:30 pm
(excluding federal holidays).
● Authorization Thresholds:
○ Under $2,500: Approved and paid via Government purchase card.
○ Over $2,500: Requires approval from a Contracting Officer through a formal purchase order modification.
● Compensation: Contractor shall be compensated at a predetermined hourly labor rate as established at the time of contract award.
○ This rate shall be inclusive of all travel, fuel surcharges, and overhead.
○ The labor rate applies to both scheduled preventive maintenance and unscheduled repairs.
○ Materials and replacement parts must be itemized on all invoices and shall not exceed published manufacturer price listings.
6. Property Location & Access Location:
National Data Buoy Center 3203 H Road Stennis Space Center, MS 39529
Stennis Space Center (SSC) Access Requirements:
● All personnel must be U.S. Citizens or hold a Green Card.
● Personnel must present identification compliant with the REAL ID Act.
● Contractor is responsible for ensuring all staff meet minimum requirements for unescorted access to SSC.
7. Period of Performance The contract includes a base year with four subsequent option years:
● Base Year: TBD 2026 - TBD 2027
● Option Year 1: TBD
● Option Year 2: TBD
● Option Year 3: TBD
● Option Year 4: TBD
Points of Contact:
● Site Representative: Eric Lamky | (601) 568-3105 | Eric.lamky@noaa.gov
● Alternet Representative: April Ladner | (601) 568-1038 | april.e.ladner@noaa.gov
File details come from the government source that posted it. Updated .