4-RFQ 2025-056 Addendum 1.pdf
PDF 348 KB Posted
- Attached to
- Aerial Videography Survey Services
- Solicitation number
- RFQ 2025-056
- Issued by
- Loving County, Texas
About this file
This document is an Addendum No. 1 for a Request for Qualifications (RFQ No. 2025-056) issued by the City of Waco, Texas, seeking Aerial Videography Survey Services. The RFQ is scheduled to close on August 21, 2025, at 2:00 P.M., with bid opening at 2:05 P.M. The addendum addresses seven vendor questions regarding the project, clarifying requirements for drone-based aerial photography and videography services. The scope of work requires photo and video documentation only, with no additional contours or linework. Vendors must include sample videos with their Statements of Qualifications and understand that some project sites may require landowner coordination.
The addendum specifically clarifies pricing submission requirements, indicating that no pricing should be disclosed in the initial submission. Pricing will be negotiated after vendor selection. Geographic considerations include an area of interest approximately 90 miles northwest of Waco Regional Airport, with GIS data provided in a "GIS Data.zip" file. Vendors proposing drone services must ensure FAA authorization for flight operations and be prepared to obtain necessary property access permissions. The city will provide contact information for property access as needed for the selected contractor(s).
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Other files
| File | Type | Posted |
|---|---|---|
| 3-RFQ 2025-056 SOW - ADDENDUM 1.pdf | ||
| 5-Litigation Disclosure Form 0322.pdf | ||
| 1-RFQ 2025-056 Qualification Package.pdf | ||
| 6-GMT20250821-190427 Recording 1400x846.mp4 | MP4 file | |
| 2-GIS Data.zip | ZIP file | |
| 7-doc02689320250821142324.pdf |
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Text version
Financial Services Post Office Box 2570
Waco, Texas 76702-2570 254 / 750-6640
Fax: 254 / 750-8063 CITY OF WACO www.waco-texas.com
Date: 8/14/2025 RFQ No: RFQ 2025-056 Aerial Videography Survey Services Contact Information:
Christopher Hanchard ChristopherH@Wacotx.gov 254-750-6640
Closing Time: August 21, 2025 2:00 P.M.
Opening Time: August 21, 2025 2:05 P.M.
Addendum No: 1
The above-mentioned bid invitation has been changed in the following manner. Sign and return addendum to the Purchasing Office by the closing time and date with your RFB response. Returning this page signed by your authorized agent will serve to acknowledge this change. All other requirements of the invitation remain unchanged. If you have any questions, please call or stop by the Purchasing Office at the above address.
THE FOLLOWING IS BEING ISSUED AS ADDENDUM NO. 1
RESPONSES TO VENDOR QUESTIONS
Firm:_____________________________________________________________________________________
Address___________________________________________________________________________________
Signature of Person Authorized to Sign Bid:______________________________________________________________________
Signor's Name and Title (print or type):_____________________________________________________________________________
Date:____________________Telephone:___________________________Fax:_________________________
Financial Services Post Office Box 2570
Waco, Texas 76702-2570 254 / 750-6640
Fax: 254 / 750-8063 CITY OF WACO www.waco-texas.com
1. Can you obtain the KML or KMZ from one of the engineers of the CAFO map that I observed. This will help significantly for efficient drone flight planning?
A. Please see the Supporting Documentation section of the project page. "GIS Data.zip" has been uploaded.
2. Can you provide permission for each of the property owners for these flights? Landowners and police have questioned my team during our aerial mapping missions & utility pole aerial inspections in the past so we'll need this documentation. Thanks for understanding.
A. Not all sites are on private property, but many are. If not using the free airspace to accomplish the video/photography task, then the contractor will need to coordinate with the landowner.
3. Section V(5) subsection E says not to include pricing however Appendix A subsection C1 mentions to include an hourly rate. For the initial submittal, should I include my bid without pricing then if selected for the next step, include hourly pricing? I want to ensure I understand the requirements exactly.
A. Addendum 1 has been released to clarify that no pricing will be disclosed on initial Statements of Qualifications. Pricing will be negotiated after vendor(s) have been awarded.
4. Will a final KMZ/KML be provided with government owned and private owned land with contact information for coordination for property access for contractor/contractors who is/are awarded?
A. Yes, we will provide contact information as necessary to complete requested work.
5. Are you wanting photo and video only or will you want full contours and linework for each site?
A. Photo and video only are required for this RFQ.
6. For respondents proposing drone-based services, will the takeoff location be permitted outside of Waco
Regional Airport, as referenced in the proposal?
A. Prior authorization from the FAA would be necessary to have drones takeoff from the airport. Given that our area of interest is 90 miles NW of the airport, I don’t foresee that anyone would want to start drone flights from the airport.
7. In the Scope of Service section 2A, it states “Each vendor response must include samples of the types of video that will be provided in actual service delivery.” Should these samples be furnished in our Statements of Qualifications? Is there a preferred method for attaching samples?
A. Please include them with your Statement of Qualification.
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