4-RFP 515-26-0002 Drug Monitoring .doc

RFP 515-26-0002 Drug Screening Services

STATE OF TEXAS

TEXAS STATE BOARD OF PHARMACY

REQUEST FOR PROPOSAL NO. 515-26-0002

DRUG SCREENING SERVICES

Reference: RFP 515-26-0002

CLASS: 952 ITEM: 07

Posting Date: 02/02/2026

RESPONSE DEADLINE: 03/06/2026 @ 4:00 PM CT

SUBMIT RESPONSES to Texas State Board of Pharmacy online Procurement Portal: https://pharmacytexas.bonfirehub.com/portal/

Submissions by other methods will not be accepted. Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled.

Respondents should contact Bonfire at Support.bonfire@eunasolutions.com for technical questions related to submissions or visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us

Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

ORGANIZATION NAME

ADDRESS

TAX ID/VENDOR IDENTIFICATION NUMBER

The vendor’s authorized agent must sign below. By signing this document, the respondent acknowledges that all information contained in the document is true and correct and that respondent agrees to comply with all terms and conditions. Failure to sign will disqualify this bid. By signing this bid, respondent certifies that if a Texas address is shown as the address of the respondent, respondent qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

Signature Title

Date

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 General Information

1.2 Purpose

1.3 Statutory Basis

1.4 Definitions

1.5 Term of Contract

1.6 Change Process

1.7 Corrective Action

1.8 Cancellation

1.9 Order of Precedence

1.10 Agency Contact

1.11 Schedule

1.12 Compensation

2.0 STATEMENT OF WORK-GENERAL ELEMENTS

2.1 Experience

2.2 Participant Notification

2.3 Notification to TSBP

2.4 Participant Contact System

2.5 Collection Sites

2.6 Fees

2.7 Respondent Reports to TSBP

2.8 Subcontractors

2.9 Performance Tracking

2.10 Additional Requirements

2.11 Contract Transition

2.12 Vendor Performance

3.0 Evaluation

3.1 Best Value

3.2 Proposal Evaluation

3.3 References

3.4 Vendor Performance

4.0 Submission and Contract Requirements

4.1 Submissions

4.2 Authorized Agent Signature

4.3 Cost of Submissions

4.4 Public Information

4.5 Questions

4.6 HUB Subcontracting

4.7 Insurance Requirements

4.8 Certification and Prohibited Contracts

1.0 INTRODUCTION

1.1 General Information

The mission of the Texas State Board of Pharmacy (TSBP) is to promote, preserve, and protect the public health, safety, and welfare by fostering the provision of quality pharmaceutical care to the citizens of Texas through the regulation of the practice of pharmacy, the operation of pharmacies, and the distribution of prescription drugs in the public interest. TSBP is the state regulatory agency authorized to take disciplinary action against pharmacists, pharmacist-interns, pharmacy technicians, and pharmacy technician trainees who violate TSBP statutes or regulations. Licensees (hereinafter referred to as “Participants”) who are under Disciplinary Orders may be required to submit to random drug and alcohol screening. The estimated annual number of Participants is fifty (50).

1.2 Purpose

The State of Texas, by and through TSBP, seeks sealed proposals to establish a Contract for the provision of drug screening services in accordance with the specifications contained in this Request for Proposal (RFP). In particular, the services requested herein and to be provided under any Contract awarded as a result of this RFP are for the provision of comprehensive drug and alcohol screening services for TSBP licensees subject to Disciplinary Orders requiring random drug and alcohol screening. One vendor will be selected by TSBP to provide these services (hereinafter referred to as “Drug Screening Program Provider”). TSBP will require all participants to use the selected Drug Screening Program.

1.3 Statutory Basis

Texas Pharmacy Act Sections 557.004, 565.051 and 568.0035 specify that TSBP on a determination that a ground for discipline exists may impose discipline on pharmacists, pharmacist-interns, pharmacy technicians and pharmacy technician trainees. TSBP disciplinary orders for monitoring on drug impairment rehabilitation have a standard condition that requires drug screening.

1.4 Definitions

Client – Organizations the Respondent works on behalf of (not individuals enrolled for testing, see Sec. 2.1)

COC Form – Chain of Custody Form

Contract-The complete agreement between TSBP and the awarded respondent, see Section 1.9 for the documents that form the contract.

Contractor-The respondent awarded a contract under this RFP.

CPA – Comptroller of Public Accounts

Fiscal Year – September 1 to August 31

Participant – Any individual participating in the drug testing program as a testee.

Respondent – Any individual, partnership, corporation or other legal entity submitting a timely proposal in response to this RFP.

RFP – Request for Proposals

SPD – State Procurement Division HUB – Historically Underutilized Business

State – State of Texas

TAC – Texas Administrative Code, which is the publication for administrative rules.

TSBP – Texas State Board of Pharmacy

1.5 Term of Agreement

A contract, if any, will be effective upon signing by the Texas State Board of Pharmacy (TSBP) and any vendors qualified by the evaluation process. The qualified vendor(s) will be eligible to provide services for an initial period of one year from the initiation of the Contract, with four (4) optional one-year renewals at TSBP’s discretion.

1.6 Change Process

Changes to any contract arising from this RFP must be in writing and coordinated through TSBP’s designated contract administrator prior to the change. The agency point-of-contact for contract administration is David Hardy. TSBP may appoint a new contract administrator at its sole discretion. Upon agreement of both parties, except as noted below, a formal amendment will be issued by TSBP.

1.7 Corrective Action

Failure to comply with contract requirements in Section 2 or elsewhere in the contract (which includes notice of award), attachments to the contract, request for proposals, respondent’s response to the request for proposal, and all changes and amendments may result in imposition of a corrective action plan. The plan’s design and duration are at TSBP’s discretion.

1.8 Cancellation

TSBP reserves the right to cancel this contract without cause with thirty (30) days written notice to the vendor.

1.9 Order of Precedence

In the event of conflicts or inconsistencies between this contract and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: Signed Contract (or Notice of Award), Attachments to the Contract (or Notice of Award), Request for Proposals, and Respondent’s Response to Request for Proposals.

1.10 Agency Contact

The point-of-contact for this RFP is:

David Hardy, CTCD/CTCM 1801 Congress Ave., Ste. 13.100 Austin, TX 78701 Phone: 512-305-8023 Fax: 512-305-8075 E-mail: david.hardy@pharmacy.texas.gov

All questions are to be directed to the agency point-of-contact. Upon publication of this RFP, besides written inquiries as described in Section 4.5 Questions, employees and representatives of TSBP will not answer any questions or otherwise discuss the contents of the RFP with any potential provider or their representatives. If a potential provider fails to observe this restriction, that provider’s response to this RFP may be disqualified.

1.11 Schedule

This schedule of events is subject to change by TSBP. In the event of a change, notice will be posted on the ESBD and bid portal, https://pharmacytexas.bonfirehub.com/portal/.

1.12 Compensation

Participants assume financial responsibility for all costs incurred for drug screening management, laboratory analysis, and Medical Review Officer (MRO) services. TSBP assumes no financial responsibility for services rendered by the Drug Screening Program Provider.

2.0 STATEMENT OF WORK

2.1 Experience- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent must provide demonstrated experience in managing and administering drug and alcohol screening programs on an on-going basis for health care professionals. It is required that Respondent have a minimum of four years of experience in managing and administering drug and alcohol screening programs on an on-going basis for health care professionals. Respondent shall provide documentation of experience, including a client list with current contact information. Respondent must provide proof of current state, federal, and industry certifications. Respondent shall be knowledgeable about and adhere to required protocols and procedures established by applicable federal and state agencies, including confidentiality requirements. Respondent shall handle TSBP’s caseload with prompt, professional, and accurate services. See Section 1.1 for estimated number of participants.

Responses to Section 2.1 will be evaluated. The maximum score is 10.

2.2 Participant Notification- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent must maintain a system to notify Participants if they are required to report for drug screening. The system shall provide, at a minimum, a toll-free telephone system and a confidential online system which the Participants can access so they can determine if they are required to report for drug screening. The system must include a cell phone application compatible with iPhone and Android platforms. The system must be available 24 hours a day, seven days a week. The system must be designed to inform the Participant whether or not testing is required. The system shall require the Participant to enter a unique ID number/code in order to access the system and obtain testing notification.

Responses to Section 2.2 will be evaluated. The maximum score is 10.

2.3 Notification to TSBP- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent must maintain an efficient and effective system to inform TSBP of test results by e-mail or online as indicated below:

a) For positive results TSBP must receive notification of result and levels on a secure website within seven (7) days of collection and 24 hours of confirmation. TSBP must have access to the results on a secure website within nine (9) days of collection. TSBP must have access to a printable copy of results within ten (10) days of collection.

b) For inadequate results (e.g., diluted or adulterated samples) TSBP must receive notification on a secure website within seven (7) days of collection and 24 hours of confirmation. TSBP must have access to the results on a secure website within nine (9) days of collection. TSBP must have access to a printable copy of results within ten (10) days of collection.

c) When a Participant fails to show for a scheduled collection TSBP must receive notification on a secure website within seven (7) days of selection date. TSBP must have access to a printable copy of results within ten (10) days of collection.

d) For negative results TSBP must have access to the results on a secure website within seven (7) days of collection. TSBP must have access to a printable copy of results within ten (10) days of collection.

It is required that Respondent have an online system which allows TSBP the ability to have access to the dates and exact times that a Participant called the toll-free number or accessed the online system to learn if the Participant was selected that day for a screen, imaged copies of the used Chain-of-Custody (COC) Forms, and the dates that a Participant failed to call/access the system.

Responses to Section 2.3 will be evaluated. The maximum score is 30.

2.4 Participant Contact System- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent must maintain a system which allows the Participant to contact the Respondent for assistance, questions, and other related matters. The system must provide, at a minimum, a toll-free telephone customer service line, which is answered a minimum of 8 hours a day Monday through Friday. It is preferred that the Respondent also have an e-mail system for Participants to communicate with Respondent representatives. It is preferred that the Respondent also have an on-line system for participant interaction, such as which would allow the participant to generate electronic Chain-of-Custody (COC) Forms, order paper COC forms, confirm that an order for COC Forms has been received, and track delivery of COC Forms. If a Participant will use paper COC Form, the following is applicable: Respondent must have a means to ship COC Forms to Participant within 48 hours of request, and if requested by Participant, to ship COC Forms by express mail at the Participant’s expense; and Participant shall be provided an initial set of 25 paper COC Forms, with more provided on an as-needed basis.

Responses to Section 2.4 will be evaluated. The maximum score is 5.

2.5 Collection Sites- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent must have a statewide system of collection sites that are within 30 miles from a Participant’s home or work address. Respondent shall be able to establish new collection sites, as needed, including out-of-state collection availability. If a new participant joins the program and is outside the range of the awarded vendor’s current network of collection sites, the awarded vendor will be required to find a collection site to accommodate the participant within 30 miles from the participant’s home or work address. Respondents should describe in detail how they will meet or exceed the requirements of Section 2.5.

Collection sites must be able to observe tests on an as-needed basis. It is preferred that collection sites be equipped to handle observed drug screen collections for both male and female Participants at no additional cost to the Participant. Collection sites must employ sufficient staff who are knowledgeable about and adhere to required protocols and procedures established by applicable federal and state agencies, including confidentiality requirements and specimen custody, storage and disposal. It is required that Respondent have a means to educate/train and monitor collection site staff regarding required protocols and TSBP’s requirements. It is required that Respondent have a means to monitor collection site staff with regard to the effectiveness of the collection staff’s services, including accuracy rates and having adequate supplies on hand.

See Section 1.1 for the estimated number of participants.

Responses to Section 2.5 will be evaluated. The maximum score is 10.

2.6 Fees- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent may charge a fee for drug screens, payable by Participants. It is preferred that the cost of the drug screen to the Participant (for the standard drug panel) not exceed $76.00. This fee would be all-inclusive, including but not limited to split specimens and confirmatory testing, MRO services, litigation support packages, and collection fees. No additional fee may be charged by the collection site. Respondents must not charge in advance for tests, COC Forms, or other necessary forms. All charges are to apply only after submission of a drug test. Additional fees may be charged if a Participant requests re-testing of a specimen. The fee that Respondent charges Participants for additional services (e.g., additional drugs or types of tests) should be reasonable. Fees may only be changed upon written approval of TSBP.

Responses to Section 2.6 will be evaluated. The maximum score is 20.

2.7 Respondent Reports to TSBP- For the anticipated requirements below, proposer must indicate a recommended solution.

Respondent must maintain a system of communication between Respondent and TSBP, including quarterly updates regarding collection sites. Respondent shall provide details of communication system for evaluation. Respondent must provide individualized random drug screening at the frequency determined by TSBP, with the ability to increase or decrease the number of drug screens as directed by TSBP. Respondent must have an online system which allows TSBP the ability to change selection dates and selection frequencies. Drug testing panels must include the standard drug panel as set forth in Attachment C, to include alcohol testing (EtG and EtS). Respondent must be able to add panels for testing and conduct other types of tests at TSBP’s request. Respondent must provide examples of other drug panels that could be requested under this specification.

Responses to Section 2.7 will be evaluated. The maximum score is 15.

2.8 Subcontractors

Subcontractors providing services under the Contract shall meet the same requirements and level of experience as required of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors.

2.9 Performance Tracking

TSBP will monitor the performance of the Contract issued under this RFP by ensuring that the quality assurance criteria listed below are met. TSBP may terminate the Contract in accordance with Section V (Term and Termination) of the General Terms and Conditions.

TSBP may consider the following performance by Contractor as unsatisfactory performance. An unsatisfactory performance determination is not limited to the following:

a) In excess of one (1) instance of failure to meet specifications of Statement of Work within a 3-month period.

b) In excess of one (1) recordkeeping or data entry error within a 3-month period.

c) In excess of one (1) valid Participant complaint within a 3-month period.

d) In excess of one (1) report of lack of responsiveness (e.g., failure to follow up to phone calls or resolve issues in a timely manner) to TSBP or Participants within thirty (30) calendar days.

2.10 Additional Requirements

2.10.1 Maintain the confidentiality of Participants in accordance with all applicable federal law (including 49 CFR Part 40) and state law. Maintain confidentiality of testing frequencies and testing randomization and Participant’s protected personal, health, and financial information.

Awarded vendor is required to use an e-mail forwarding service (e.g., Constant Contact, Mail Chimp, or similar service) for mass e-mails to clients or Participants without disclosing any individual recipient identity.

Awarded vendor is required to have annual HIPAA and HITECH Act training for staff. Awarded vendor must also provide an annual course in e-mail and messaging security for staff with access to client or Participant e-mails.

2.10.2 Provide a Medical Review Officer (MRO) at the request of TSBP. The MRO must be able to evaluate and report on a Participant’s challenge to a test result. The report shall provide sufficient details and be submitted to TSBP no later than 7 days after the date of the request. The MRO shall be required, at the discretion of TSBP, to provide expert testimony in state administrative hearings. The cost of the MRO must be included in the fee charged to Participants. An MRO must be available to TSBP staff to answer questions regarding drug screen results, from Monday through Friday during normal business hours.

2.10.3 Employ a sufficient number of staff to handle TSBP’s caseload with professional and accurate services, and be able to immediately respond to phone calls from TSBP and Participants.

2.10.4 Provide TSBP with a litigation package upon the request of TSBP at no additional cost. The litigation package must include, at a minimum, certified records for purposes of litigation of the following: chain-of-custody records from specimen collection through final laboratory testing, explanatory documentation of all testing procedures performed and methodology used in analysis of specimen, complete laboratory analysis of drug screening performed, documentation of drug screening results with quantitative results, and medical review analysis and documentation. All records provided must be accompanied with a notarized business record affidavit. A director of laboratory services, or equivalent scientific expert, and medical review officer must be available to testify for the agency regarding the above-stated procedures and results.

2.11 Contract Transition

2.11.1 In the event a provider’s contract expires and a new Provider is selected, the new Contract Provider must give an initial written notification to all Participants regarding Provider’s fees and procedures, and TSBP’s requirements. The documents that Provider mails to the Participants must be pre-approved by TSBP. The notification packages are to be mailed by certified mail, return receipt requested, and at Provider’s expense.

2.11.2 At the end of the Contract period, Provider shall assist TSBP and the new Contract Provider in transitioning the Participants to the new Provider’s program. Applicable records must be transferred within 7 days of the end of the Contract period.

2.11.3 Provider must provide TSBP with a Turnover Plan upon termination by TSBP following written notice of such termination, or six (6) months prior to the expiration of this Contract (i.e., Contract end or if any renewal of the contract is not exercised). Provider shall prepare and deliver to TSBP a detailed Turnover Plan for TSBP review, comment and approval within thirty (30) business days after written notice is given. The proposed plan shall describe the specific disengagement activities to be performed by Provider and by TSBP to transition the data to TSBP or another Provider as specified by TSBP. Provider shall address and resolve any questions or concerns TSBP may have as to any aspect of the proposed plan and incorporate any modifications, additions or deletions as requested. Provider’s detailed plan as approved by TSBP in writing shall be deemed appended to and incorporated in the contract. There will be no additional charges for Turnover services. As part of the Turnover Services, Provider must:

· Provide to TSBP all electronic and paper files, including archived files, at Contract end. This information should include but is not limited to desk procedures, training manuals, and instructions. The application used to access and view these files must not be proprietary and must not in any manner preclude access to the files by TSBP. TSBP reserves the right to transfer all data, desk procedures, i.e., any information that would be required to use the program, such as passwords, training materials and system instructions to any future Providers. These services are to be provided at no additional cost to TSBP or the new Provider.

· At the conclusion of the contract, Provider must transfer to TSBP all correspondence and notifications in a format that can be read by a standard document manager with text search capabilities (for example .pdf format) specified in advance by TSBP. Provider must also transfer in electronic form all pertinent desk procedures, training manuals, letter templates, and instructions.

During the Turnover period, Provider must continue to meet the Service Levels and provide the solution and services required by the contract.

3.0 EVALUATION

3.1 Best Value: TSBP intends to award one contract to the responsive respondent whose proposal offers the best value to the State.

3.2 Proposal Evaluation: Proposals will be evaluated on the following:

Sections 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, and 2.7 will be scored for evaluation purposes. The scores assigned to those sections will be totaled and calculated as 100% of the overall score.

3.3 References: Respondents must provide at least three (3) references. References must be current or previous customers of Respondent and have been users of Respondent’s services. References are scored pass/fail.

References may expect to be contacted after proposals are opened, but before negotiations for award.

List references separately and include the following:

Agency or Entity

Date(s) of Services Provided

Name of Contact: Telephone Number of Contact

Email Address of Contact

TSBP reserves the right to not check references at its sole discretion.

3.4 Vendor Performance: Respondent’s past performance will be measured based upon pass/fail criteria, in compliance with applicable provisions of Sections 2155.074, 2155.075, 2156.007, 2157.003, and 2157.125 of the Texas Government Code. Respondent may fail this selection criterion for any of the following conditions:

a. A score of less than C in the current Vendor Performance System,

b. An Unsatisfactory rating in the old Vendor Performance System,

c. Currently under a Corrective Action Plan through the CPA,

d. Having repeated negative Vendor Performance Reports for the same reason,

e. Having purchase orders that have been cancelled in the previous 12 months for non-performance (e.g., late delivery).

Contractor performance information is located on the CPA website at:

http://www.window.state.tx.us/procurement/prog/vendor_performance/.

3.4.1 TSBP has the right to review any vendor performance reports from other government entities, based on Respondent having worked with those entities. The same conditions shall apply for evaluation of vendor performance outside of Texas.

4.0 SUBMISSION REQUIREMENTS

4.1 Submissions

Responses must be submitted through TSBP’s online bid portal at: https://pharmacytexas.bonfirehub.com/portal/

Respondents are required to register with Bonfire eSourcing. Respondents should contact Bonfire at Support.bonfire@eunasolutions.com for technical questions related to submissions or visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us

Submissions may be amended, but only before the Submission Deadline. Respondents wishing to amend their proposals may amend before the Submission Deadline directly on the e-Procurement Portal.

Submissions by other methods will not be accepted. Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled. Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

RESPONSES MUST BE RECEIEVED BY 03/06/2026 @ 4:00 PM CENTRAL TIME.

4.2 Authorized Agent Signature

The vendor’s authorized agent must sign on page 2. By signing this document, Respondent acknowledges that all information contained in the document is true and correct and that Respondent agrees to comply with all terms and conditions. Failure to sign will disqualify this bid. By signing this bid, Respondent certifies that if a Texas address is shown as the address of Respondent, Respondent qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

4.3 Cost of Submissions

The cost of preparing and submitting any response is solely that of Respondent. TSBP will not reimburse directly or indirectly respondents for any cost of responding to this RFP.

4.4 Public Information

TSBP will comply with the Texas Public Information Act (Chapter 552, Gov't Code) as interpreted by judicial opinions and opinions of the Attorney General of the State of Texas. Information, documentation, and other material in connection with this solicitation or any resulting contract may be subject to public disclosure pursuant to the Texas Public Information Act. TSBP will notify Respondent of any request for information that is marked as confidential, and Respondent will have an opportunity to submit written justification to support the request for confidentiality to the Attorney General of the State of Texas.

Proprietary and confidential information must be clearly marked. If the response includes proprietary or confidential information, Respondent must include one (1) redacted copy in the bid portal. The redacted copy must have all proprietary or confidential information redacted.

4.5 Questions

Any person wishing to obtain clarifying information about this Request for Proposals may contact:

David Hardy, CTCD/CTCM david.hardy@pharmacy.texas.gov

FAX: 512-305-8075

(Written documentation of all interaction is required. Email is preferred.)

OR:

Questions may be submitted through TSBP’s online bid portal at https://pharmacytexas.bonfirehub.com/portal/. Use of the portal requires registration with Bonfire.

For questions regarding registration or technical support, contact Bonfire at Support.bonfire@eunasolutions.com for technical questions related to submissions or visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us

Questions concerning this RFP must be in writing and submitted no later than 02/06/2026 at 3:00 PM CT. TSBP’s official response to questions received by this deadline is expected to be posted as an addendum to the solicitation on the ESBD and the agency’s bid portal.

Respondents should note that the Official Response to Questions may contain information modifying the terms and conditions of the RFP, revising or amending the RFP and/or documents attached to the RFP. It is the responsibility of interested parties to periodically check the portal for updates to the procurement prior to submitting a response. The Respondent’s failure to check the portal will in no way release the respondent from “addenda or additional information” resulting in additional costs to meet the requirements of the RFP.

4.6 HUB Subcontracting

Respondents must complete and sign Attachment B, Subcontracting plan. It is the policy of the Texas State Board of Pharmacy to promote and encourage subcontracting opportunities for State of Texas certified businesses participating in the Veteran Heroes in Business (VetHUB) program in all contracts in compliance with Texas Government Code, Statute 2161.001-253. Respondents are encouraged to become HUB certified. Find out more about the State of Texas VetHUB certification process at https://comptroller.texas.gov/purchasing/vendor/hub/.

Definitions for State of Texas VetHUB certifiable businesses can be found in Texas Administrative Code Title 34 Part 1, Subchapter D, Chapter §20.282.

4.7 Insurance Requirements

Respondent will provide TSBP with current certificates of insurance or other proof acceptable to TSBP of the following insurance coverage: Standard Workers Compensation Insurance, covering all personnel who will provide services under this Contract and listing all states covered therein with limits at a minimum of $1,000,000.00 and Commercial General Liability Insurance, personal injury and advertising injury with, at a minimum, the following limits: $1,000,000 minimum each occurrence; $2,000,000 per general aggregate. Privacy and Network Security Insurance coverage is required with the following limits: Privacy Liability $3,000,000.00 per occurrence, Data Breach and Notification Expenses $2,000,000.00 per occurrence, and Network Security Liability $1,000,000.00 per occurrence.

Respondent represents and warrants that all of the above coverage is with “A” rating from A.M. Best, and authorized to provide the corresponding coverage. Respondent also represents and warrants that all policies contain endorsements prohibiting cancellation except upon at least thirty (30) days prior written notice to TSBP. Respondent represents and warrants that it shall maintain the above insurance coverage during the term of this contract and shall provide TSBP with an executed copy of the policies immediately upon request. Sole proprietors must indicate they relevant coverage they carry.

Respondents must respond on questionnaire Q-57DG found on the bid portal. Certificates of insurance must be submitted with proposal.

4.8 CERTIFICATION AND PROHIBITED CONTRACTS

Respondents must certify that they are not ineligible for an award of contract under the following prohibited conditions. Respondents must respond on questionnaire Q-47PS found on the bid portal.

4.8.1 Pursuant to Section 2271.002 of the Texas Government Code, Respondent certifies that either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Respondent shall state any facts that make it exempt from the boycott certification in its Response.

4.8.2 CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153.

Relevant lists can be located at:

https://comptroller.texas.gov/purchasing/publications/divestment.php

4.8.3 Respondent represents and warrants that it will comply with the requirements of Section 2054.5192 of the Texas Government Code relating to cybersecurity training and required verification of completion of the training program.

4.8.4 Respondent certifies that for contracts for services, Respondent shall utilize the U.S. Department of Homeland Security’s E-Verify system during the term of the contract to determine the eligibility of:

1. all persons employed by Respondent to perform duties within Texas; and

2. all persons, including subcontractors, assigned by Respondent to perform work pursuant the contract within the United States of America.

4.8.5 Under Section 2155.0061 of the Texas Government Code, the Respondent certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

4.8.6 Respondent represents and warrants that the contract is not a taxpayer resource transaction prohibited by Section 2272.003 of the Texas Government Code and that payments made by Agency to Respondent and Respondent’s receipt of appropriated funds under the contract are not prohibited by Article IX, Section 6.25 of the General Appropriations Act.

4.8.7 Respondent certifies that the respondent and, if applicable, any of its holding companies or subsidiaries is not:

a) Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

b) Listed in Section 1260H of the 2021 NDAA; or

c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. 791.4; or

d) Controlled by any governing body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. 791.4.

The current foreign adversaries list includes:

1) The People's Republic of China, including the Hong Kong Special Administrative Region (China);

2) Republic of Cuba (Cuba);

3) Islamic Republic of Iran (Iran);

4) Russian Federation (Russia); and

5) Venezuelan politician Nicolás Maduro (Maduro Regime).