4 - PWS Repair of CM-350 and URC-300 radios ATCRR.pdf

PERFORMANCE WORK STATEMENT

(PWS)

For

ICS Repair of CM-350 V2, Remote Control Unit, & URC-300 Radios

PREPARATION DATE: 17 Jan 25

Preparing Organization:

AFLCMC/HBAAA

PREPARING ORGANIZATION: AFLCMC/HBAAA TINKER AFB OK 73145

Table of Contents

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.2. Period of Performance

1.3. Reporting Requirements

1.4. Quality Program and Inspection System Requirements

1.5. Special Tools (ST) and Support Equipment (SE)

1.6. Precious Metals Recovery Program

1.7. Lead (Pb) Free Electronics

1.8. Ozone Depleting Substances (ODS)

1.9. Repair Services

1.10. Delivery Schedule

1.11. Mission Essential Services

2. SERVICE SUMMARY

2.1. Service Summary

2.1 SERVICE SUMMARY TABLE

3. GOVERNMENT PROPERTY

3.1. Government Property

3.2. Condemnation Candidates

3.3. Disposition of Government Property

3.4. Discrepancies Incident to Shipment

ATTACHMENT A –ITEMS FOR REPAIR

ATTACHMENT B – DEFINITIONS

i

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

The purpose of this Performance Work Statement (PWS) is to define the requirements for repair of General Dynamics Mission System radios and components specified in Attachment A of the PWS. The Air Traffic Control and Landing Systems (ATCALS) Program Office is currently fielding General Dynamics Mission Systems radios in support of an ATC radio modernization effort. Interim repair of failed radios is required until a permanent repair capability can be established. The work encompasses the inspection and repair actions required to return the items to a serviceable condition. The contractor is responsible for having the capabilities to include appropriate technical data required to accomplish this repair. All repairs are to be conducted at contractor’s facility.

Cage Code: 1VPW8

General Dynamics Mission Systems 8201 E McDowell Road Scottsdale AZ 85257-3812

1.2. Period of Performance

The Period of Performance shall be one Basic year and four one-year options. The government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause FAR 52.217-9 Option to Extend the Term of the Contact.

1.3. Reporting Requirements

1.3.1. The Contractor shall report status of all government assets submitted for repair during each quarter unless there is not a funded order for repair. In that case no report shall be due. (CDRL A001)

1.3.2. The Contractor shall provide the following information, in the Contractor’s format, for each asset inspected and repaired, including No Fault Found (NFF), and Beyond Economical Repair (BER) items described in section 3.2.1, during the contract period: Contract number, task order number, Associated Contract Line-Item Number (CLIN), Product Name, Part Number, Serial Number, Reason for Return to Contractor,, Date Received by Contractor, Date Shipped back to Government.

1.4. Quality Program and Inspection System Requirements

1.4.1. The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements.

1.4.2. The Contractor shall support quality audits as required by the Official Government

Representative.

1.4.3. The Contractor shall allow quality assurance reviews to be conducted at the contractor’s facility on a non-inference basis at the request of the Government Representative throughout the contract period.

1.5. Special Tools (ST) and Support Equipment (SE)

1.5.1. All ST and SE required to accomplish the scope of work to be completed under this PWS shall be provided by the contractor.

1.6. Precious Metals Recovery Program

1.6.1. The handling and control of precious metals shall be IAW AFI23-101, Air Force

Material Management.

1.7. Lead (Pb) Free Electronics

1.7.1. The use of lead (Pb) solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore discouraged.

The contractor shall provide case-by-case written notifications to the PCO if lead (Pb) solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain written approval from the PCO before proceeding.

1.7.2. When approved lead (Pb) solder and/or components/assemblies are used in the repair of the subject items, the contractor shall ensure the affected items are marked in accordance with J-STD-609, "Marking and Labeling of Components, PCBs and PCBAs to Identify Lead (Pb), Pb-Free and Other Attributes.”

1.8. Ozone Depleting Substances (ODS)

1.8.1. This PWS is not requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the PCO.

1.9. Repair Services

1.9.1. The contractor shall furnish all required labor, plant, parts, supplies, materials, fixtures, equipment, knowledge, tools, test equipment, appropriate technical data/expertise, and other facilities necessary to accomplish the repairs of the equipment identified in Attachment A to the Government in a serviceable condition.

1.9.2. All repairs shall be made in accordance with the original manufacturer’s (General

Dynamics Missions Systems) Acceptance Test Procedures. Contractor is not required to repair cosmetic defects.

1.9.3. End Item Identification and Marking shall remain consistent with original manufacturer’s format in the event the identifying label was removed.

1.9.4. Quality Acceptance and Processing:

1.9.4.1. Contractor will warrant returned equipment as to the particular defect subject to repair, for ninety (90) calendar days after shipment or the remaining warranty term (if applicable), whichever is longer.

The Government will give written notice of any defect or nonconformance to the Contractor upon discovery.

1.9.5. Shipping:

1.9.5.1. Repaired assets will be returned IAW the shipping instructions provided on each Task Order. It’s anticipated that they will be returned to Tinker AFB or Robins AFB.

1.9.5.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by traceable means and tracking information shall be provided to the Government upon written request.

1.9.5.3. The Contractor shall provide a return shipping label to the Government for shipping costs for items returned to the contractor for correction of quality deficiencies for those assets which are under warranty in accordance with PWS Section 1.9.4.1.

1.10. Delivery Schedule

1.10.1. The Contractor turnaround time (TAT) for all repairs shall be within 45 days of receipt at Contractor’s facility. The TAT is applicable for up to 20 items at the repair facility at any given time.

1.11. Mission Essential Services

1.11.1. This requirement has been determined not to be mission essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

2. SERVICE SUMMARY

2.1. Service Summary

2.1.1. Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2.1.

2.1.2. Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2.1.

2.1.3. Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the Government representative evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

2.1 SERVICE SUMMARY TABLE

Performance Requirements PWS Para Performance Threshold Requirements

SS-1. Quality of Product: Contractor shall inspect and repair as required to return failed asset defect free.

1.9.4.1 99% of assets repaired must be returned defect free

SS-2. Delivery Performance:

Contractor shall repair failed assets within timelines identified in PWS

1.10.1 99% of assets repaired must be returned within the timelines identified,

3. GOVERNMENT PROPERTY

3.1. Government Property

3.1.1. The Contractor shall furnish all material, support equipment, tools, test equipment.

Government Furnished Property (GFP) will only include units submitted for repair.

The Government will include GFP attachment for tracking purposes with each task order. If any changes occur to the attachment, the Contractor is responsible for submitting an updated attachment with the close out documentation to the

PCO/ACO.

3.1.2. Government Furnished Material CDRL is only due if the delivery requirements establish on the funded task order cannot be met timely (A002).

3.2. Condemnation Candidates

3.2.1. The Contractor shall report end items determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the firm fixed price amount of the cost of a new radio. The Contractor shall report condemnation candidates in writing to the PCO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior written approval from the PCO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures in coordination with the Government Plant Clearance Officer (PLCO).

3.2.2. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined in writing on a case- by-case basis by the ACO or PCO.

3.2.3. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in repair of the same type end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

3.3. Disposition of Government Property

3.3.1. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

3.3.2. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

3.3.3. The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

3.4. Discrepancies Incident to Shipment

3.4.1. Discrepancies incident to shipment include non-compliant packaging, misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using an SF Form 364 ((Supply Discrepancy Report (SDR)). A copy of the form will be forwarded through the ACO and Quality Assurance (QA) activity for corrective action.

3.4.2. Transportation discrepancies and item transaction discrepancies shall be coordinated using an SF Form 364.

3.4.3. The Contractor shall process an SF Form 364 for contract line items received with missing components within two (2) business days upon discovery.

ATTACHMENT A –ITEMS FOR REPAIR

END

ITEM

NO ITEM DESCRIPTION PART NO(S)

1 VDX Transceiver 01-P57720R001 2 UDX Transceiver 01-P57730R001 3 UHF HP Transmitter 01-P57700R002 4 Remote Control Unit 01-P57870R001

5 URC-300 01-P58564R002

ATTACHMENT B – DEFINITIONS

The following definitions are applicable to this PWS:

a) Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract. The ACO’s contact information is located in block 16 of the SF 1449 (contract)

b) Defect: Any nonconformance of a characteristic with specified requirements.

c) End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for government storage and issue.

d) Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract. The PCOs contact information is located in block 9 of the SF 1449 (contract).

e) Serviceable: Capable of meeting the requirements and performing the function for which designed or modified, and meets all test requirements established by the OEM specifications and PWS.