4-Policy for Payment.pdf

This document is a Policy for Payment of Material on Hand issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines the procedures for requesting compensation for nonperishable materials that have been delivered to a work location but not yet incorporated into the project. Eligible materials must be sampled, tested, approved, or certified, and ready for incorporation into the work. The policy covers various types of materials including concrete traffic barriers, precast concrete box culverts, concrete piping, steel girders, and other items deemed reasonable by the Engineer.

The policy specifies that payment for material on hand will only be made for materials authorized for purchase by work order or with written Engineer approval. The total payment cannot exceed the actual cost as established by invoice, and materials without a paid invoice within 60 days will be ineligible for payment. Contractors must submit monthly material on hand forms until the total value reaches zero, and by submitting a request, they authorize Harris County Engineering Department to audit their records. The document provides detailed forms for tracking material quantities, descriptions, and values, with careful provisions for documentation and potential exclusion of payment if non-compliance is detected.