4-P-2089496 - Amendment 2.pdf

DALLAS AREA RAPID TRANSIT

DALLAS, TEXAS

AMENDMENT OF SOLICITATION

1. SOLICITATION NO.:

P-2089496

2. AMENDMENT NO.:

3. EFFECTIVE DATE:

August 6, 2025

4. BRIEF SOLICITATION DESCRIPTION:

Leave of Absence Programs Services

5. REVISED OFFER SUBMISSION DUE DATE AND TIME:

(Note: Unless identified below, this solicitation amendment does not change the Offer Submission Date and Time.)

The date and/or time specified for receipt of offers is changed as follows: DATE: August 15, 2025 TIME: 2:00 P.M. Central Time (Dallas, Texas Time)

6. REVISED PRE-BID/PROPOSAL CONFERENCE:

(Note: Unless identified below, this solicitation amendment does not change the Pre-Bid/Proposal Conference, if a conference is scheduled.)

The scheduled pre-bid/proposal conference is changed as follows: DATE:

TIME:

LOCATION:

7. AMENDMENT OF SOLICITATION:

The Solicitation identified in Block 1, above, is hereby amended as described in Block 11, below. Except as provided herein, all other provisions of the solicitation, or as heretofore amended, remain unchanged and in full force and effect.

8. REQUIREMENT TO ACKNOWLEDGE AMENDMENT:

Offerors must acknowledge receipt of this amendment prior to the deadline specified in the solicitation for receipt of offers by one of the following methods:

a. By signing this amendment in Block 9, below, and returning one signed copy;

b. By acknowledging receipt of this amendment on the Solicitation, Offer and Award form; or,

c. By separate letter or telegram that includes a reference to this solicitation and amendment number.

WARNING: Failure of an Offeror to acknowledge receipt of this Amendment, as described herein, may result in

REJECTION OF THE OFFER.

NOTE: For Invitations for Bids the terms "Offer" and Offeror" shall mean "Bid" and "Bidder", respectively; and for Requests for Proposals the terms "Bid" and "Bidder" shall mean "Offer" and "Offeror", respectively, in this solicitation and any associated exhibits.

9. OFFEROR'S ACKNOWLEDGEMENT OF AMENDMENT:

Name & Title: Signed Acknowledgment:

(Print/Type)

Offeror: Date Acknowledged: / /

10. FOR FURTHER INFORMATION CALL CONTRACTS SPECIALIST:

Name: Coquice Logan Telephone No.: 214-749-2677 clogan@dart.org

11. DESCRIPTION OF AMENDMENT:

THE PURPOSE OF THIS AMENDMENT IS AS FOLLOWS:

• To extend offer submission due date and time in box 5 of this Amendment.

• To provide answers to questions (7 - 17) attached to this Amendment.

• To provide census report, LTD report, and STD report attached to this Amendment.

All other terms and conditions remain unchanged.

[END OF AMENDMENT 2]

Form 33.207 (01/06) Page 1 of 1 mailto:clogan@dart.org

RFP. No.

2089496 Questions Answers

7 Can we have a copy of the overall census. Refer Amendment 2, attachments.

We are not locating the amendment quite yet. Has it been released? I also wanted to see if we could have a copy of yesterday's slide deck.

Amendment 1, was released 7.25.2025, located under the tab public notices and/or files.

The link is not working for the payment report. Are you able to resend in the portal? Payment Documentation (M-118, JAN 13) (a) Concurrently with the submission of the invoice or each request for a progress payment under this contract, the Contractor shall provide a breakdown of the amounts paid to MWBEs identified by the Contractor to participate in this contract. The breakdown shall be provided on the EO Vendor Payment Report form which is available at www.dart.org/about/deo/vendorpaymentform.asp, or a photocopy of the attached Vendor Payment Report.

The report is only needed to the vendor that will be awarded the contract.

Please provide a LTD paid and incurred exhibit with history for the last 5 years or premium history since inception along with incurred claims detail with paid claim aggregate for each claimant See attachment for LTD paid for the last five years.

11 Please provide approved claims for self-insured std for the last 3 years. See attachment: Approved STD claims for the last 3 years.

12 Please provide complete census (DOB, Gender, Zip Code, Annual Salary, Occuptions). Refer Amendment 2, attachments.

Please provide complete certificates for ltd. Also, please advise if there’s been any rate changes by coverage all disability coverages being quoted.

FMLA rates increased from 1.50 to 2.25 in 2021.

FMLA rates increased from 2.25 to 2.59 in 2022.

STD rates increased from 2.30 to 2.69 in 2022.

LTD rates increased from 0.34 to 0.91 in 2023.

Please advise what commissions are being request by coverage. Also, please advise what credits are being requested.

Thank you No commissions or credits being requested.

15 Please provide the lives history for LTD and, if available, for the STD also. Thank you See attachment for lives history for STD and LTD.

16 For the STD, would you like to include check cutting or the advice to pay (ATP) currently in place. Thank you. No, we would not like check cutting; but, possible explore an ATP file.

17 Please confirm the 2025 YTD number of STD claims. STD 2025 YTD is 720.

ATTACHMENT A

Note: (The Authority is not responsible for the grammatical or technical accuracy of the questions submitted. The questions are verbatim from what is submitted by vendor(s). The Authority has made every effort to clarify questions when appropriate).

STD Live History Attachment 1

2019 2020 2021 2022 2023 2024 2025 January: 3558 January: 3717 January: 3197 January: 3139 January: 3098 January: 3315 January: 3585 February: 3555 February: 3680 February: 3193 February: 3128 February: 3130 February: 3315 February: 3581 March: 3554 March: 3663 March: 3084 March: 3105 March: 3156 March: 3312 March: 3583 April: 3550 April: 3676 April: 3092 April: 3031 April: 3156 April: 3331 April: 3576 May: 3567 May: 3785 May: 3081 May: 3019 May: 3148 May: 3336 May: 3569 June: 3567 June: 3670 June: 3143 June: 3008 June: 3156 June: 3494 June: 3576 July: 3572 July: 3637 July: 3126 July: 3196 July: 3166 July: 3495 July:

August: 3562 August: 3639 August: 3116 August: 2993 August: 3276 August: 3520 August:

September: 3542 September: 3613 September: 3119 September: 2993 September: 3319 September: 3512 September:

October: 3650 October: 3598 October: 3105 October: 3004 October: 3318 October: 3502 October:

November: 3680 November: 3311 November: 3113 November: 3010 November: 3328 November: 3514 November:

December: 3708 December: 3210 December: 3129 December: 3038 December: 3347 December: 3560 December:

LTD Lives History Attachment 1

2019 2020 2021 2022 2023 2024 2025 January: 3569 January: 3631 January: 3028 January: 2780 January: 3129 January: 3400 January: 3524 February: 3539 February: 3619 February: 3008 February: 2767 February: 3321 February: 3405 February: 3526 March: 3542 March: 3610 March: 2997 March: 2732 March: 3257 March: 3387 March: 3524 April: 3535 April: 3557 April: 2983 April: 2711 April: 3253 April: 3416 April: 3520 May: 3565 May: 3529 May: 2961 May: 2686 May: 3265 May: 3403 May: 3508 June: 3572 June: 3518 June: 2945 June: 2665 June: 3266 June: 3397 June: 3525 July: 3585 July: 3500 July: 2918 July: 2653 July: 3337 July: 3402 July:

August: 3604 August: 3482 August: 2889 August: 2633 August: 3367 August: 3405 August:

September: 3650 September: 3454 September: 2869 September: 2624 September: 3339 September: 3393 September:

October: 3678 October: 3440 October: 2844 October: 2627 October: 3349 October: 3430 October:

November: 3703 November: 3137 November: 2824 November: 2612 November: 3347 November: 3430 November:

December: 3741 December: 3047 December: 2803 December: 2601 December: 3362 December: 3485 December: