4 NWWX800002100104 SOW MFL_NHC Landscapes Services RFQ.pdf

STATEMENT OF WORK

LANDSCAPE MAINTENANCE SERVICES

NATIONAL WEATHER SERVICE (NWS)

National Hurricane Center (NHC) Miami Weather Forecast Office (WFO)

11691 SW 17th Street, Miami, Florida 33165-2149 Purchase Request NW-WX8000-21-00104

GENERAL REQUIREMENTS:

Period of Performance:

Period of performance is one (1) Base Year and four (4) Option Years.

Base Year: April 1, 2021 through March 31, 2022 Option Year I: April 1, 2022 through March 31, 2023 Option Year 2: April 1, 2023 through March 31, 2024 Option Year 3: April 1, 2024 through March 31, 2025 Option Year 4: April 1, 2025 through March 31, 2026

Legal Requirements and Permits The vendor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state of Florida. All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed. The offeror must include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work.

Materials Safety Data Sheets (MSDS) must be provided to the WFO MIC and NHC AO by the contractor, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed.

SUPERVISOR AND LABOR

The Contractor shall provide a supervisor satisfactory to the NHC/WFO and authorized to act for the contractor.

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the

NHC/WFO.

Services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

Square Footage/Site Conditions Site visits for any other questions concerning services, verifying square footage and/or site conditions are highly recommended and will be coordinated with the NHC Administrative Officer contact, Jannette Perez, 305-229-4403, email at jannette.perez@noaa.gov.

Square Footage:

Grass area: Approximately 200,000 Square Feet Bushes area: Approximately 13,000 Square Feet Edges: Approximately 1,000 Feet

Local Contacts:

TO BE PROVIDED AT TIME OF AWARD

Schedule Mowing will take place per the following schedule as directed by the WFO MIC and/or NHC AO every two weeks – or possibly every week and a half, from May 15 through October 30 (rainy season) and at least once per month during November, December, January, February, March, and April (drier season). We require 22 cuts per year.

Hours of work: Monday - Saturday 0600 – 1830.

Service Period

For each year, the vendor will bill on a monthly basis. The Contractor will complete a service ticket and have the ticket signed by the site representative on completion of each site visit. All pertinent copies of completed forms shall accompany monthly invoices.

1. Description of Services The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service located at 11691 SW 17th St, Miami, FL 33165. Exterior grounds consist of lawns, native grass areas, gravel, plant beds, parking lot, walks, driveways and curbs. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other or services necessary, to maintain the landscaping and grounds in such a manner to present a neat and well maintained appearance. All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the WFO MIC and NHC AO. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment when possible.

Services performed under this contract will be performed during hours approved by the WFO/NHC. The primary responsibility for representing the Contracting Officer and inspection of the contract Work will be assigned to the NHC. The NHC is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms and conditions. Any Contractor requests for changes shall be referred to the Contracting Officer directly or through the NHC. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements. If the Contractor fails to expeditiously take the necessary action to ensure that future performance will be in conformity with contract requirement, this contract may be terminated for "default". Either party may terminate the contract for cause, by first giving the other party 30 days written notice of its intent to do so. No payment shall be due to the other party by reason of such termination. This right of termination shall be in addition to NWS’s right of termination for the convenience of the Government.

1.1. MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

[X ]1.1.1. Mow Improved, Semi-Improved Grounds and Native Grassed Areas. Grass cutting of all lawn areas must be completed as per schedule. Grass clippings must be removed or mulched when visible after mowing. All improved and semi-improved grounds and native grassed areas must look well manicured at all times.

[X ]1.1.2. Edging. Sidewalks, driveways curbs and other concrete or asphalt edges located in the improved/semi-improved grounds must be concurrent with mowing per schedule. Edging will include removal of vegetation from cracks in sidewalks, driveways, and curbs

[X ]1.1.3. Grass/Weed Trimming. Grass and weeds must be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrent with mowing schedule. Damage to trees and shrubs from trimming must be repaired by the contractor.

[X ]1.1.4. Remove Debris/Police Grounds. The Contractor must perform general litter patrol on all grounds.

Responsibilities will include, but will not be limited to, the removal and disposal of all natural debris (tree limbs, dry brush, rodent habitats, dead animals, etc) and manmade debris. All grass clippings must be properly removed and disposed of offsite. Sidewalks and paved areas must be cleaned of all lawn clippings after each mowing.

Parking Lots/areas, walks, curb-gutter, sidewalks and concrete flat-work must be kept debris free (includes bark debris, dust and dirt). With the debris properly removed and disposed of offsite. Removal of debris and policing of grounds will be concurrent with mowing schedule.

[X ] 1.1.5. Application of Fertilizer. The Contractor must apply an effective fertilizer on all lawns, shrubs, plants and ground cover per Schedule (at least twice a year, date must be coordinated with POC). All fertilizers must be applied in accordance with manufacturer’s instructions.

[X] 1.1.6. Trimming and Pruning. The Contractor must maintain a neat and well maintained appearance of all plants, shrubs, and trees, by proper pruning, clipping, pinching back and shape maintenance. Contractor shall trim hedges to a height of 4 to 5 feet, not exceeding 5 feet, in a way that promotes plant health and beauty but provides ample vision of roadways and sidewalks as well. Hedges must be trimmed away from sidewalks and parking areas enabling full use. Hedges along Blue Avenue must be trimmed around 3 to 4 feet to enable motorists entering Blue Avenue to see oncoming traffic when exiting the parking areas. EXCEPTIONS: Coonties (Zamia spp.) and Jamaica caper (Capparis cynophallophora) shall not be trimmed or cut. Contractor shall remove exotic weeds from beds and plantings on the property, including but not limited to Brazilian pepper Schinus terebinthifolius, schefflera Schefflera spp., Melaleuca Melaleuca quinquenervia, and castor bean Ricinus communis.

Other duties, e.g. annual trimming of Fakahatchee grass and/or firebush, re-mulching of beds, may be negotiated at separate cost.

[X]1.1.7. Weed Control. The Contractor must keep all lawns (includes semi-improved and native grassed areas), shrub beds, ground-cover beds, flower beds, graveled areas and all other adjacent areas free of weeds at all times.

Any herbicides must be applied by certified or licensed personnel.

[X]1.1.8. Fire Ant Control. The Contractor must provide fire ant control in lawn and flower beds concurrent with mowing schedule.

[X]1.1.9 Security. The contractor will be required to sign in/out with the Facility Security Detail, located at the NHC South Entrance.

Invoicing The vendor will bill on a monthly basis in arrears.

COVID-19 Notice:

NOAA is committed to taking appropriate safety precautions to support the health and well-being of our employees and affiliates in response to the COVID-19 pandemic and will continue to assess all measures necessary to mitigate risks to the spread of the disease consistent with guidance from the Centers for Disease Control and Prevention (CDC).

To help slow the spread of COVID-19, CDC recommends the use of face coverings in public settings where other social distancing measures are difficult to maintain. NOAA personnel are strongly encouraged to follow CDC and State guidelines on the use of face coverings.

All individuals inside NOAA occupied workplaces are required to wear face coverings until further notice and are encouraged to maintain social distancing guidelines. Face coverings should cover the nose and mouth, but do not need to be medical-grade masks. Face coverings can be cloth masks, scarves, and bandanas. Managers are responsible for determining social distancing practices in their individual offices.

Federal Holiday Schedule:

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year's Day Labor Day

Martin Luther King’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

"The Certification and Accreditation (C&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required"