4. VA Master Specs Table of Contents.docx

36C25620R0083

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25620R0083 X 04-0 -2020 629-20-2-6593-0046 629-20-109 Department of Veterans Affairs Gulf Coast Veterans Health Care System 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System 400 Veterans Avenue, Bldg. T-102 Biloxi MS 39531 Charles Powell charles.powell2@va.gov 228-523-5068 Project No: 629-20-109 CFM-Connect Transitional Living AHUs to Emergency Power

Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information (VIP) at http://www.vetbiz.va.gov. Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals.

The contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design/Build) a project to place the two main Air Handling Units (AHUs) in the Transitional Living Building on emergency circuits, at the Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, Louisiana 70119. See attached technical specifications package for RFP instructions.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 , Disclosure of the Magnitude of Construction Projects, this project falls between the following price range: Between $250,000 and $500,000.

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: New Orleans, Louisiana

***END OF ITEMS***

X X 52.211-10 X

4:00 PM CST

05-0 -2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 38 U.S.C. 8127(a)

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X 36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin TX 78714-9971 1-877-353-9791 1-512-460-5429

WILLIAM A. GEARY

NCO165L3-0926

Table of Contents

STATEMENT OF WORK

Department of Veterans Affairs Southeast Louisiana Veterans Health Care System 2400 Canal Street, New Orleans, LA 70119

CFM-Connect Transitional Living AHUs to Emergency Power Design/Build Project Number: 629-20-109

1. GENERAL GUIDANCE

1.1. Title of Project: CFM-Connect Transitional Living AHUs to Emergency Power

1.2. Scope of Work:

1.2.1. The contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design-Build or D-B) a project to place the two main Air Handling Units (AHUs) in the Transitional Living Building on emergency circuits. Currently, the two air handlers that serve the Transitional Living Building (also known as Building M, “TLR”, “TL” or 06), AHU 1, dedicated outside air unit (DOAS)1A, AHU 2 and DOAS 2A, are powered via a normal power substation. Normal power is defined as power which is backed up by generator power, but not prioritized by the electrical system to maintain power at all times, designated as life safety or critical, nor phased to have a return of alternate power source within ten (10) seconds. As a result, there is no means of switching to an Emergency Power substation for the AHUs. The TL building houses long term care and hospice patients. The facility has determined these pieces of equipment to be critical as the loss of the units could result in the introduction of significant infection control hazard. The contractor will design and install a new appropriately sized Automatic Transfer Switch (ATS) and rewire all appropriate electrical equipment to allow operation of the two AHUs when the campus switches to emergency power.

1.2.2. The Contractor shall deliver the requirements as specified in this statement of work. The Contractor for this design shall provide all necessary investigation, verification of as-built conditions, development of specifications, development of cost estimates, development of construction documents, and contract administration for the execution of the project referenced above. The D-B FIRM shall review all product submittals for construction plan compliance, offer recommendations to the VA concerning all submittals, conduct site visits, review requests for information (RFI), maintain and produce accurate post construction documents for submission to the VA.

1.2.3. This design shall include all site development services and construction services necessary to complete the improvement tasks described herein.

1.2.4. Work shall occur for the following location:

1.2.4.1. Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, LA 70119

1.2.5. Performance Period: The Contractor shall complete all designs, documents, and construction required under this SOW in 200 calendar days of issuance of the Notice-To-Proceed. Work on site shall begin no more than ten (10) calendar days after Notice-To-Proceed is issued. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

1.2.6. Recognized Federal Holidays:

1.2.6.1. New Year’s Day, January 1*

1.2.6.2. Martin Luther King Jr. Birthday, Third Monday in January

1.2.6.3. Washington’s Birthday (President’s Day), Third Monday in February

1.2.6.4. Memorial Day, Fourth Monday in May

1.2.6.5. Independence Day, July 4*

1.2.6.6. Labor Day, First Monday in September

1.2.6.7. Columbus Day, October 12*

1.2.6.8. Veterans Day, November 11*

1.2.6.9. Thanksgiving, Fourth Thursday in November

1.2.6.10. Christmas, December 25*

1.2.6.11. *Note: Federal Holidays that fall on a Saturday will be observed the Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

1.2.7. Construction period services, such as site visits for specific tasks that cannot be completed during “regular work hours” (7:30 am – 4:00 pm) Monday through Friday, may be required as part of this contract.

1.2.8. Type of Contract: This contract shall be a firm-fixed price.

1.2.9. Cost Range: The anticipated total cost range (estimated cost of design and construction) for this project is between $250,000 and $500,000.

2. CONTRACT AWARD MEETING

2.1. The Contractor shall commence work only when the Contracting Officer (CO) has conducted a “kick-off” meeting and/or a Notice to Proceed has been issued.

3. KEY WORDS

3.1. National Electric Code (NEC)

3.2. National Fire Protection Association (NFPA)

3.3. American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE)

3.4. American Society of Mechanical Engineers (ASME)

3.5. American Society of Safety Engineers (ASSE)

3.6. Occupational Safety and Health Administration (OSHA)

3.7. American Society for Testing and Materials (ASTM)

3.8. Veterans Affairs (VA)

3.9. The Joint Commission (TJC)

3.10. Construction Documents (CD)

3.11. Design Development Documents (DD)

3.12. Schematic Design Documents (SD)

4. GENERAL REQUIREMENTS

4.1. For every task, the Contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and associated sub-milestone dates. The Contractor’s subtask structure shall be reflected in the technical proposal and detailed work plan.

4.2. All written deliverables shall be phrased in layman’s language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

4.3. The construction phase of the project will be executed in accordance with the final VA approved construction drawings.

4.4. Any utility shut down will require 14 calendar days’ notice.

4.5. All designs developed under this contract shall adhere to the current editions of the following: NFPA, NEC, ASHRAE, TJC, ASME, ANSI, OSHA, ASTM, ASSE or as otherwise noted the Master VA Specifications and VA Directives.

4.6. Design Development (DD): The D-B Contractor shall develop 65% & 95%(Final) plans and specifications for review and approval by the VA IAW the D-B FIRM Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C.

4.7. Verify ALL dimensions and equipment requirements.

4.8. The design documents shall incorporate proper construction phasing of work within the project period of performance.

4.8.1. The Transitional Living Building houses overnight patients, therefore, any outages of the Air Handling Units need to be considered in the phasing and minimized as much as possible.

4.8.2. Interim measures for conditioned air need to be considered while the Air Handling Units are offline.

4.9. Design drawings shall include all demolition and new work, and in sufficient detail to provide for a thorough review by the VA.

4.10. The work (design and construction) shall include, but is not limited to: demolition, structural, electrical, and HVAC upgrades as required to meet new functional and equipment requirements.

4.11. The Final design documents shall be stamped by a registered Professional Engineer for each discipline.

4.12. The D-B Team shall have the design plans and specifications reviewed by an independent registered Fire Protection Engineer (FPE) to ensure the design is in accordance with Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes.

4.13. Design shall be in accordance with the VA Master Specifications and shall include all site investigation, site survey, calculations, testing and design for documents to construct the subject project. The Contractor shall develop all applicable project specifications.

4.14. Design Deliverable Requirements:

4.14.1. NOTE 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

4.14.2. NOTE 2: The VA staff shall have a minimum of fourteen (14) calendar days to review and coordinate each AE design submissions. If the VA workload does not allow for a thorough review within the 14-calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond 14 calendar days.

4.14.3. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete and shall be based on the Task Line Items in the SOW. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items missing from this submission. The VAMC review of these documents should result in very minor comments to allow for the next 95% submission. AE shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 95% design submission.

4.14.3.1. Drawings & Specifications: Provide two 17”x22” size C sets of preliminary construction drawings. Provide one set of preliminary specifications indicating all of the D/B proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD (Drawings in PDF format, Specifications in Word format)

4.14.3.2. Cost Estimate & Design Analysis: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden (typically 32%). Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

4.14.3.3. FPE Certification: Provide review by the Fire Protection Engineer (FPE) and indicate their comments.

4.14.4. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100% Final Construction Documents.

4.14.4.1. Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

4.14.4.2. Cost Estimate: Submit in the same manner as the 65% DD submittal.

4.14.4.3. FPE Certification: Provide review by the Fire Protection Engineer and indicate their comments.

4.14.5. 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding.

4.14.5.1. Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide two 17”x22” size C sets and one 24”x36” size D set of FINAL construction drawings. Provide two sets of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide one CD electronic copy of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section. Coordinate the naming & numbering of the files with the COR. Also, provide a PDF file for each complete volume of the specifications.

4.14.5.2. Cost Estimate: Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

4.14.5.3. FPE Certification: Provide a FINAL certification letter from a registered Fire Protection Engineer stating that the FINAL plans and specifications are in compliance with the current Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes.

4.15. Site Visits

4.15.1. The D/B FIRM shall conduct site visits as part of the construction period services. For this project, the D/B FIRM shall provide three (3) site visits.

4.15.1.1. All costs associated with travel for the noted site visits shall be borne by the Contractor (D-B Firm) and not the Government. Should all three (3) site visits later be determined by the Government as not needed, the Government reserves the right to rescind the visits and deduct the cost from the contract.

4.15.2. The Contractor (D-B Firm) shall also conduct as many site visits and design meetings with VA as necessary to completely assess the property and develop the bid documents as requested. These site visits are not inclusive of any site visits, meetings, etc. established or that occurred after commencement of Construction Period services (i.e. after receipt of final and approved bid documents). This is anticipated not to exceed three each two-person instances.

4.15.3. For every site visit conducted under the construction period services, a report shall be submitted to the VA including: date, time, observations, log of those present, signature of the employee completing the report.

4.16. Task Line Items. At a minimum, the following line items shall be fully developed:

4.16.1. Remove approximately 72’ of conduit and wiring from Breaker C1 on USS06 connecting to Distribution Panel D6443 (See attached drawing 6EP104-02).

4.16.1.1. The conduit is 4” X 3 (24’ runs) electric metallic tubing (EMT) above 10’ in height.

4.16.2. Remove approximately 15’ of conduit from Distribution Panel D6443 connecting to Circuit Breaker Panel P6443 (See attached drawing 6EP104-02).

4.16.2.1. The conduit is 2” EMT above 10’ in height.

4.16.3. Pour a 4’ X 6’ X 4” concrete pad on the East end of USS06 to support a 480V 800A Automatic Transfer Switch (ATS). This size/capacity of the ATS will be verified by the Contractor prior to installation (See attached drawing 6EP104-03).

4.16.4. Install a new 480V 800A ATS on the new concrete pad. The new ATS will match existing ATS’s in model and type (See attached drawing 6EP104-04).

4.16.5. Install approximately 96’ of conduit and wiring from USS06 connecting to the new ATS (See attached drawing 6EP104-04).

4.16.5.1. The conduit is 4” X 3 (32’ runs) EMT above 10’ in height.

4.16.5.2. Each conduit (3 each) consists of 32’ of the following wiring:

4.16.5.2.1. #600 kcmil X 8

4.16.5.2.2. #1/0 G x 2

4.16.6. Install approximately 129’ of conduit and wiring from D6443 connecting to the new ATS (See attached drawing 6EP104-04).

4.16.6.1. The conduit is 4” X 3 (43’ runs) EMT above 10’ in height.

4.16.6.2. Each conduit (3 each) consists of 43’ of the following wiring:

4.16.6.2.1. #600 kcmil X 8

4.16.6.2.2. #1/0 G x 2

4.16.7. Install approximately 216’ of conduit and wiring from Breaker A1 in EUSS06 connecting to the new ATS (See attached drawing 6EP104-04).

4.16.7.1. The conduit is 4” X 3 (72’ runs) EMT above 10’ in height.

4.16.7.2. Each conduit (3 each) consists of 72’ of the following wiring:

4.16.7.2.1. #600 kcmil X 8

4.16.7.2.2. #1/0 G x 2

4.16.7.3. This conduit run will require penetration of a 2hr firewall, location to be determined during the design.

4.16.7.3.1. Firestopping will be placed on both sides of the firewall that matches either of the two current products used at the New Orleans VA:

4.16.7.3.1.1. Metacaulk 1000 Firestopping Sealant

4.16.7.3.1.2. 3M Fire Barrier Sealant CP 25WB+

4.16.8. Install approximately 6’ of conduit and wiring from D6443 connecting to P6643 (See attached drawing 6EP104-04).

4.16.8.1. The conduit is 2” EMT above 10’ in height.

4.16.8.2. The conduit consists of 6’ of the following wiring:

4.16.8.2.1. #4/0 G X 3

4.16.8.2.2. #4 G x 1

4.16.9. When all electrical equipment is in place, the Contractor shall verify that Air Handlers 1/1A and 2/2A receive power from the new ATS when Normal Power is lost to the units.

4.16.9.1. The new ATS will need to be programmed and controls set such that the AHU’s receive emergency power according to the local load-shedding scheme.

4.16.9.1.1. Install approximately 75’ of mineral insulated (MI) copper clad cable from the new ATS to ETC6 (CAT owned), plus terminations, above 10’ in height

4.16.9.1.2. The MI cable is 2 conductor, 600 volt, #10

4.16.9.2. The new ATS will support MOD BUS TCP similar to existing ATS’s for SCATA monitoring and control.

4.16.9.3. There are two companies at the New Orleans VA that use proprietary software for programming an ATS. Those companies are Caterpillar (CAT) and Blue Pillar. The contractor shall either use these companies for programming or provide a written letter from them giving consent for another vendor to provide this service.

4.16.10. All left over conduit and wiring will be turned over to the VA Engineering Department.

4.17. Existing Equipment List:

4.17.1. Breakers A1 and C1

4.17.1.1. Masterpact NW08H1 – 800 A

4.17.2. Automatic Transfer Switch

4.17.2.1. Asco 800 Amp 480V – Cat. No. S7ADTB030800N5XC

4.17.3. Air Handling Unit 1

4.17.3.1. Temtrol ITF-RHD163

4.17.4. Air Handling Unit 1A

4.17.4.1. Temtrol ITF-RBH40

4.17.5. Air Handling Unit 2

4.17.5.1. Temtrol ITF-RDH87

4.17.6. Air Handling Unit 2A

4.17.6.1. Temtrol ITF-RBH40

4.18. Design Guidelines:

4.18.1. The Contractor shall comply with NFPA, NEC, ASHRAE, TJC, VA design guidelines (including VA handbook 0730), VA Design Alerts, VA Master Specifications, and etc. VA related information is available on the Internet at following URL: http://www.cfm.va.gov/TIL. These documents are comprehensive and may require considerable D-B FIRM time to review and edit as appropriate, and as specifically relevant to the project. The D-B FIRM shall ensure that all designs are in compliance with these guidelines. Where deviation from guidelines is required, the deviation shall be discussed, resolved and approved by the VA Contracting Officer before design decisions are finalized.

4.18.2. The D-B firm will coordinate all designs with the COR. The COR will coordinate meetings with other Medical Center personnel and will accompany the D-B FIRM to such meetings. Work will include verification of existing conditions, generation of construction documents including design of protective barriers, infection control, and interim life safety measures as required by The Joint Commission (TJC or JCAHO) to maintain the current level of life safety, and construction period services. It shall also include phasing plans to allow for the concurrent running of existing and new systems to be installed until such new systems can be properly commissioned. Construction documents shall be structured to phase the work as required to minimize impact on the existing activities in the facility.

4.18.3. The Contractor shall include the services of licensed mechanical, electrical, civil, structural, fire safety, and other engineers and security specialists as appropriate for the project. Final construction contract documents shall bear the stamp and seal of the responsible design/engineering professional.

4.18.4. The D-B is responsible for producing a complete set of drawings, design narrative/analysis, calculations, and specifications in accordance with professional standard practices and VA criteria.

4.18.5. D-B shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section. The Contractor shall, at each submission, date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, or “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the D-B FIRM shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

4.18.6. The D-B firm, with input from the VA, shall develop the design to meet the budget constraints as noted in the COST RANGE section of this SOW. Should the developed design exceed the established budget, the D/B FIRM, through approval of the VA, shall develop deduct options that shall bring the design within the anticipated budget but still achieve the overall design intent of the project. Such deduct options shall be captured in the GENERAL REQUIREMENTS section of the bid specifications.

4.19. Drawings Criteria

4.19.1. All drawings shall meet applicable national codes and VA criteria. Drawings shall be 1/8" = 1'-0" scale except for detail drawings which shall be not less than 1/4" = 1'-0". VA standard drawing format (VAF 08-6231) shall be used for all drawings. D/B FIRM may select to use AutoCAD version of this form, which is available on request. Drawings shall be provided in AutoCAD 2015 or later. Specifications shall be provided in Microsoft Word version 2010 or higher. The D/B FIRM will provide three (3) sets of completed bound hard-copy blue line drawings and bound specifications (including VA provided General Conditions) for bidding purposes. Provide one (1) “read only” FINAL, construction document CD. VA guide specifications are available from the Internet from the VA Office of Facilities, Technical Information Library at URL: http://www.cfm.va.gov/TIL/VA furnished guidelines (available from the internet) are listed in supplement "B" to SF 252.

4.20. Drawing and Specification Format:

4.20.1. Requirements: All contract drawings shall be provided to the Southeast Louisiana Veterans Health Care System in AutoCAD (.dwg) format (release 2015 or higher), PDF, and CALS (.cal) format for all drawing submissions and for final construction documents. The CALS driver is an AutoDesk raster printer driver and is a built-in feature of AutoCAD 2010. This CALS driver is used by AutoCAD to convert all vector drawings into raster images (black & white) to be used for possible electronic bidding by the Southeast Louisiana Veterans Health Care System.

4.21. Construction & Construction Submittal Requirements:

4.21.1. Submittals: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved where possible/practical. Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

4.21.2. Work Hours/Dates: Monday through Friday 7:30am to 4:00pm, excluding federal holidays. The contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

4.21.3. Utility Outages: Any required utility system outages needed in order to perform work will be scheduled at the convenience of the VA and may require work to be performed during hours or when government staffing is available. This may be either during business hours or after-hours work, depending on the nature of the outage and VA staffing availability. All utility outages will be coordinated two weeks in advance with the COR.

4.21.3.1. The phasing of the work shall be planned to create as short an outage as possible, and no longer than 8 hours continuously during any day.

4.21.4. Adjacent Space: Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

4.21.5. Safety, Infection Control & Code Requirements: Contractor to work in accordance with the Infection Control Risk Assessment provided and in accordance with the General Requirements, Safety Requirements and Construction Waste Management specifications provided. Contractor shall follow all applicable Federal, State & Local Codes.

5. PERIOD OF PERFORMANCE: Performance period for this contract shall be 200 calendar days for design and construction from NTP date per the following breakdown:

6. CHANGES TO THE STATEMENT OF WORK

6.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by The Contractor through the actions of parties other than the CO shall be borne by the Contractor.

7. REPORTING REQUIREMENTS

7.1. The Contractor shall adhere to all reporting requirement as outlined in this statement of work. Any items that are not covered explicitly in this Statement of Work shall be reported to the Contracting Officer immediately unless indicated otherwise after contract commencement.

7.2. The Construction contractor’s OSHA 10- and 30-hour certifications shall be submitted no later than 10 days after receipt of construction documents.

7.3. A site-specific safety plan shall be submitted as part of the construction documents.

7.4. A phasing plan for work execution shall be submitted prior to the construction kick-off meeting.

7.5. The following schedule of values shall be submitted within 10 days of the notice to proceed:

7.5.1. Schedule of Values

7.5.1.1. AIA G703 Format

7.5.1.2. Electronic (PDF and Word) copies shall be submitted to the VA.

7.5.1.3. Scheduled of Values shall include the following at a minimum:

7.5.1.3.1. Design Period Services

7.5.1.3.1.1. SD Submissions

7.5.1.3.1.2. DD Submissions

7.5.1.3.1.3. CD Submissions

7.5.1.3.1.4. Associated design review meetings

7.5.1.3.1.5. Site visits

7.5.1.3.2. Construction Period Services

7.5.1.3.2.1. Submittal reviews

7.5.1.3.2.2. Site Visits with reports

7.5.1.3.2.3. As Built development

7.5.1.3.3. Construction Work

7.5.1.3.3.1. Major tasks for execution

7.5.1.3.3.2. General Conditions

7.6. Progress payments

7.6.1. Submission Frequency:

7.6.1.1. Design:

7.6.1.2. Upon approval of 65% and 95% design document submissions, construction documents

7.6.1.3. Construction

7.6.1.3.1. Monthly, based upon percentage of work completion

7.6.1.4. Format: Electronic (PDF), AIA G702 Form, Schedule of values completion to accompany (G703 Form)

7.6.1.5. To be reviewed by VA and approved by VA prior to submission for certification

7.6.1.5.1. Note: Payment will be made based on work completed and presented to VA. In no part will payments for design packages be issued without a fully compliant and approved design having been submitted and accepted by VA.

7.7. Construction Schedule

7.7.1. Sheet size: 8 ½”x11” or 11”x17’’

7.7.2. Spreadsheet Format: Microsoft Project 2010 or later

7.7.3. Task list and Gantt Chart

7.7.4. Electronic (PDF and MS Projects) and paper copy

7.8. Daily Logs

7.8.1. File Format: Electronic Copy (PDF)

7.8.2. Signed by the writer

7.8.3. Submission Frequency: Submitted daily via email

7.9. Certified Payrolls

7.9.1. File Format: Electronic Copy (PDF)

7.9.2. Submission Frequency Weekly. Last work day in the week, for the previous week

7.10. As-Builts

7.10.1. Sheet size: 30”x42” shall be “to scale” and legible when printed at that size

7.10.2. CADD Format: AutoCAD 2015 or later and Revit

7.10.3. Organization: VA

7.10.4. CADD-Drafting Standards

7.10.5. Electronic (PDF and CAD file) and paper copy

7.10.6. Submitted no later than ten (10) calendar days after construction completion.

7.11. Meetings and Meeting Minutes

7.11.1. D/B FIRM shall keep meeting minutes and written responses to review comments within one week of the meeting conclusion or receipt of comments for all formal meetings between the D-B FIRM and the VA.

7.11.2. File Format: Electronic (PDF)

7.11.3. The following meetings at a minimum shall be held by the D-B:

7.11.3.1. Design Kick Off Meeting

7.11.3.2. 65% Schematic Design Review

7.11.3.3. 95% Schematic Design Review

7.11.3.4. Construction Kick Off Meeting

7.11.3.5. Weekly Construction Progress Meetings

7.11.3.6. Substantial Completion Meeting

7.11.3.7. Closeout Meeting

8. TRAVEL

8.1. The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere. Site visits and overall travel to the job sites in all instances covered under this contract shall be wholly provided by the Contractor, including but not limited to: transportation, parking fees, tolls, gas mileage, etc.

9. GOVERNMENT RESPONSIBILITIES

9.1. The Government shall provide access to the facilities as necessary for maintenance and service calls and responses to commence. The VA Engineering Service, Safety, or Police Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

9.2. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct The Contractor to remove any Contractor employee from U.S. VA/VHA facilities for misconduct or security reasons. Removal does not relieve The Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide The Contractor with a written explanation to support any request to remove an employee.

10. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

10.1. All Contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

10.2. Physical Security & Safety Requirements:

10.2.1. The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

10.2.1.1. The Contractor and their personnel shall always wear visible identification while they are on the premises. The Contractor shall sign in with the VA Police services prior to beginning work each workday.

10.2.1.2. VA does not provide parking spaces at the work site; The Contractor must obtain off-site parking. It is the responsibility of The Contractor to park in the appropriate off-site parking areas. VA will not invalidate or make reimbursement for parking violations of The Contractor under any conditions.

10.2.1.3. Smoking is prohibited inside/outside any building other than the designated smoking areas.

10.2.1.4. Possession of weapons is prohibited.

10.2.1.5. The Contractor shall obtain all necessary licenses and/or permits required to perform the work. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

10.2.2. All Contractor personnel must be escorted by VA employee or their designee when working in VA space. Contractor personnel may receive “unescorted” privileges through participation and approval of a background check administered by the Department of Veterans Affairs. There is no cost associated with this background check. Approval for unescorted privileges is at the discretion of the VA. Any Contractor staff with unescorted privileges shall act as the escort of all subsequent Contractor personnel or associated sub-contractors. Regardless of unescorted privileges, all unescorted Contractor personnel must sign in and sign out with VA Police services at the beginning and end of each work day.

10.3. Access to VA Information and VA Information Systems:

10.3.1. A Contractor/Subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or project.

10.3.2. All Contractors (D/B firm), Subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

10.4. The C&A requirements do not apply, and a Security Accreditation Package is not required.

11. PROTECTION OF PERSON AND PROPERTY

11.1. The Contractor expressly undertakes, both directly and through its subcontractors, to take every precaution at all times for the protection of persons and property, including Medical Center employees and property and its own.

11.2. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

11.3. The Contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The Contractor shall make good any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

11.4. In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the Contractor, without special instruction or authorization from the Medical Center, is hereby permitted to act, at the Contractor's discretion, to prevent such threatened loss or injury. Also, should the Contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by The Contractor on account of any emergency work shall be determined by mutual agreement.

12. COMPLIANCE WITH APPLICABLE LAWS/REGULATIONS

12.1. The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government. The Contractor shall also ensure that all services provided to the Government under this agreement comply with all Government mandated procedures, standards, and requirements.

12.2. As the Government develops and implements new or modified policies and procedures either to comply with internal agency rules and procedures or to comply with applicable rules, regulations, statutes, or other binding obligations ("Additional Compliance Terms"), the Government reserves the right to incorporate such Additional Compliance Terms into this Agreement. The Contractor hereby acknowledges and agrees that such Additional Compliance Terms shall become part of this agreement. The Government shall provide The Contractor with prior written notice regarding the date by which The Contractor shall comply with each set of Additional Compliance Terms ("Compliance Date"). Failure to comply with the Additional Compliance Terms prior to the Compliance Date shall be cause for the Government to immediately terminate this agreement. In the event that the Government terminates this agreement because of the Contractor's failure to comply with Additional Compliance Terms by the Compliance Date, The Contractor shall be liable for such reasonable costs as may be associated with the Government’s efforts to procure a replacement Contractor and associated systems and services.

13. CONFIDENTIALITY AND NONDISCLOSURE

13.1. It is agreed that:

13.1.1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by The Contractor in the performance of this project, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the project.

13.1.2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this project. No information shall be released by the Contractor. Any request for information relating to this project, presented to the Contractor, shall be submitted to the CO for response.

13.1.3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

Drawings Referenced in the Task Line Items:

6EP104-01

6EP104-02

6EP104-03

6EP104-04

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

36C25620R0083

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be forwarded by email.

DESCRIPTION OF WORK: CFM-Connect Transitional Living AHUs to Emergency Power In accordance with FAR 36.204 & VAAR 836.204 Disclosure of the Magnitude of Construction Projects, the above described VA Project falls within the terms of the following cost range: Between $250,000 and $500,000

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

See attached document: 4. VA Master Specs Table of Contents.

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

cfm-connect transitional living ahus TO EMERGENCY POWER (Project No. 629-20-109) (southeast louisiana Veterans Health Care System, New orleans, LA)

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 629-20-109 B. Project Title: CFM-Connect Transitional Living AHUs to Emergency Power C. Project Location: Southeast Louisiana Veterans Health Care System 2400 Canal Street, New Orleans, LA 70119