4. PWS - 23-038_Redacted.pdf

PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE MAINTENANCE FACILTY

(PHNSY & IMF) EDUCATIONAL SERVICES

1.0 BACKGROUND: Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF), a naval industrial facility located on the island of Oahu, Hawaii, maintains, overhauls and repairs various vessels for the U.S. Navy. Over 5,500 military and civilian personnel work to keep the U.S. Navy “Fit to Fight”. PHNSY & IMF must maintain a highly trained and skilled workforce to provide top quality service for the combat war fighter. One workforce initiative is to provide an Apprentice Program. The Apprentice Program has three distinct components: (1) accredited academic instruction; (2) trade theory instruction; and (3) documented on-the-job learning (OJL) for trade skills acquisition.

1.1 The Apprentice Program is a planned and progressive, career-related, cooperative education employment program that enhances and develops an apprentices’ knowledge, skills and abilities (KSAs). During the apprenticeship, as part of their normal work schedule/assignment, apprentices will:

Receive on-site classroom instruction provided by an accredited educational institution;

Receive industrial trade-based instruction from Government personnel; and Develop, apply and refine their KSAs through OJL in scheduled work experience through the trades’ established key processes. Upon completion of the required coursework the apprentice shall earn an Associate in Applied Science (AAS) Degree and following two additional years of training and OJL the apprentice will be certified as a journey-level worker by the Department of Navy and the U.S. Department of Labor.

1.2 The program is conducted in accordance with Title 29 Code of Federal Regulations, part 29.

PHNSY & IMF enrolls a new class of apprentices each year. At any time in the development cycle, there are apprentices in the first year of the program and apprentices in the second year of the program attending academic classes. The number of apprentice program participants is determined by the Government.

2.0 OBJECTIVE & SCOPE: PHNSY & IMF requires the services of an accredited educational institution to provide the formalized training and degree program required for apprentices.

3.0 PERFORMANCE REQRUIREMENTS:

3.1 The Contractor Institution shall provide a degree curriculum leading to an AAS Degree in a two-year period for apprentices working in the following trades:

1. Air-Conditioning and Refrigeration Mechanic

2. Electrician

3. Electronic Industrial Controls Mechanic

4. Electronic Measurement Equipment Mechanic

5. Electronics Mechanic

6. Fabric Worker

7. Heavy Mobile Equipment Mechanic

8. Industrial Equipment Mechanic

9. Insulator

10. Machinist

11. Marine Machinery Mechanic

12. Metals Inspector

13. Painter

14. Pipefitter

15. Plastic Fabricator

16. Production Machinery Mechanic

17. Rigger

18. Sheet Metal Mechanic

19. Shipfitter

20. Shipwright

21. Toolroom Mechanic

22. Welder

3.1.1 The Contractor Institution shall provide a curriculum that develops competencies in the following core subjects: English (technical writing, reading comprehension, and verbal skills);

Math (algebra, geometry, and trigonometry); Physics and/or Science (fluids, electrical, mechanical, and thermal); and Plan Reading and Drafting; Interpersonal Skills (communication, team skills, conflict management and planning). General studies curriculum should be equivalent to 24 hours of academic credit.

3.1.2 The Contractor Institution shall grant/assign 26 hours of academic credit for PHNSY & IMF provided training: a combination of Trade Theory, General Experience Training and OJL.

Additionally, 10 hours of academic credit shall be granted/assigned for PHNSY & IMF provided Cooperative Education in accordance with Trade Training Plan.

3.1.3 The Contractor Institution shall accept/transfer all academic credits (see paragraph 3.1.1) and trade theory/Cooperative Education credits (see paragraph 3.1.2) already earned by current students in the Apprentice Program which were granted by Apprentice Program Contractor Institution, University of Hawaii, doing business as Honolulu Community College.

3.1.4 Contractor Institution’s curriculum shall provide the following learning outcomes:

3.1.4.1 Apprentices will graduate from the program with the knowledge and skills necessary to be able to work effectively with co-workers, supervisors and others.

3.1.4.2 Apprentices will be able to make clear and effective presentations to individuals and groups. They will be able to organize and communicate ideas and information appropriate to the listener and situation. They will be able to listen to others and provide appropriate feedback.

3.1.4.3 Apprentices will be able to demonstrate visual communication skills through the use of sketches and rough drawings; demonstrate basic Mechanical Drawing skills, and use various types of blueprints (including Welding, Electrical, Sheet Metal, Carpentry, Structural and Plumbing) to perform work-related functions.

3.1.4.4 Apprentices will be able to utilize math skills to correctly analyze and solve work-related problems (measurement, conversion, geometry, volume, and load).

3.1.4.5 Apprentices will be able to apply good quality research and writing skills to conduct research and create reports similar to technical work documents and to perform other shipyard related tasks.

3.1.4.6 Apprentices will be able to apply basic laws of physics (Ohm’s law, Boyle’s law, circuitry, load, and demonstrations as proof of formula) to solve work-related problems.

3.1.4.7 Apprentices will be able to assess their own personal abilities and skills in relation to job duties (evaluate personal performance in relation to job duties, demonstrate willingness to learn, listen to criticism and change behavior) and make appropriate changes as necessary.

3.1.5 The Contractor Institution shall award academic credit toward completion of the AAS Degree for successful PHNSY & IMF trade theory courses provided by Government personnel.

3.1.6 The Contractor Institution shall be an educational institution accredited by an accrediting organization recognized the U.S. Department of Education. Accreditation shall be maintained throughout the duration of the contract. All instructors provided for this contract shall possess qualifications that satisfy the minimum guidelines for the accrediting organization.

3.1.7 The Contractor Institution shall perform all instructional duties required at the cooperative education work site according to industry standards (demonstrate professional work habits; proper use of tools and equipment; and follow all safety procedures and security requirements).

3.1.8 Class sizes shall be approximately 30 students per class. Additional students may be added to preclude providing a class for a small number of students. All classroom instruction shall be performed at the Pearl Harbor Naval Shipyard Training Facility (Building 2), or at the Contractor Institution’s facility upon Government’s request. Enrollment in classes shall be limited to personnel in the PHNSY & IMF Apprentice Program, and other comparable worker development programs determined by the Government.

3.1.9 The Contractor Institution shall designate a program administrator with authority to direct modification of curriculum and address PHNSY & IMF concerns.

3.1.10 For each class provided, the Contractor Institution shall develop and provide course Student Learning Outcomes (SLOs) and Program Learning Outcomes (PLO) assessments from each academic instructor. The SLOs shall be provided to the Government one week prior to the start of the semester and the PLO assessment shall be provided to the Government within three weeks after the end of each semester.

3.1.11 SLOs for each academic course shall be reviewed and updated on a biennial basis prior to the start of instruction each semester. Course content will include topics relevant to Shipyard work assignments. The Contractor Institution shall route any correspondence to the Contracting Officer’s Representative (COR) and Technical Point of Contact (TPOC). The Quality Assurance Program (QAP) will be submitted with the Contractor Institution’s proposal.

3.1.12 The Contractor Institution’s academic instructors shall maintain a learning environment that supports academic integrity. Instructors shall maintain adequate question banks and test banks to rotate their quizzes, tests, mid-term and final examinations on a basis that prevents exams from becoming compromised. Instructors shall maintain a presence at all times in the classroom while proctoring examinations. Instructors shall abide by Contractor Institution’s professional code of ethics. Instructors shall report to the Government any instances of student tardiness, absence, and/or conduct issues by the end of the workday. Instructors shall ensure Government facilities are maintained clean and orderly and all Government assets (i.e., furniture and computer equipment and peripherals) are restored to their original configuration at the completion of each academic session.

3.1.13 The Contractor Institution shall provide the academic training compressed into a five-week session, based on a calendar provided by the Government, prior to award of the contract.

3.1.14 The Contractor Institution shall provide options for alternative instructional delivery methods (e.g., online classes) upon the request of the Government, given reasonable time to prepare and adjust the academic schedule.

3.2 The Contractor Institution shall provide educational, administrative and student counseling for students employed by the Apprentice Program. Educational and student counseling services shall be provided at PHNSY & IMF. Administrative services shall be performed off-site.

Classes shall be conducted during Spring, Summer and Fall semesters as needed.

3.2.1 The Contractor Institution shall attend periodic meetings at PHNSY & IMF Building 2 with Government personnel to facilitate seamless and cohesive service and provide status on academic program requirements.

3.2.2 The Contractor Institution shall provide a timeline one month prior to the start of each semester, based on their academic calendar indicating dates for student registration, graduation applications, commencement ceremony, end of semester and final grade submission.

3.2.3 The Contractor Institution shall develop a communication plan for providing academic and timeline information to students who may not have access to computers and email during the workweek. The Apprentice Program Administrator (APA) will be included in all communication between the Contractor Institution and the students.

3.2.4 The Contractor Institution shall designate a Point of Contact (POC) to provide students assistance with enrollment when they are admitted to the program. The Contractor Institution shall also provide course registration information at least one month prior to the start of the semester to assist students with registration prior to the Contractor Institution’s established deadline.

3.2.4.1 The Contractor Institution shall provide a list of all registered students on the first day of instruction, each semester. The Contractor Institution shall compare their list of registered students with the class roster provided by the Government and note any discrepancies within five days of the start of instruction, each semester.

3.2.4.2 The Contractor Institution shall notify PHNSY & IMF students about graduation application procedures and deadlines (in accordance with the Contractor Institution’s established schedule) and coordinate the collection and submission of graduation applications.

3.2.4.3 The Contractor Institution shall provide a source for textbooks and drafting supplies required for academic courses. The Contractor Institution shall provide registered students with a list of required textbooks one month prior to the start of each semester.

3.2.5 PHNSY & IMF enrolls a new class of apprentices each year. The Contractor Institution shall conduct an enrollment briefing for each new class of apprentices each year on-site or at the Contractor Institution’s facility. The enrollment briefing will cover the Contractor Institution’s academic registration requirements and processes, Co-operative Education course requirements, and location of student bookstore.

3.2.6 The Contractor Institution shall process a waiver to release information to the Government for each enrolled student. The following reporting is required:

3.2.6.1 GPA every semester, within three weeks after end of semester.

3.2.6.2 Transcripts of courses and grades for all enrolled students in the Apprentice Program, within three weeks after end of semester.

3.2.6.3 Statistical analysis of GPA (percent of students on the honor roll and dean’s list), within three weeks after end of semester.

3.2.6.4 Notification to the Government when a student’s academic performance drops below 75% of the maximum obtainable grade on the grading scale, within one week of effective date of drop in performance.

3.2.6.5 Notification when a student is withdrawn from class due to insufficient attendance or academic performance, within 24 hours.

3.2.6.6 List of student who fulfilled requirements and paid fee for graduation from academic studies, within five days of Contractor Institution’s established graduation application deadline.

3.2.6.7 Invoice establishing billing justification, within 30 days of completion of each semester of instruction.

3.2.7 The Contractor Institution shall provide a course syllabus with SLOs for each academic course, broken down into five one-week increments according to the course syllabus. Each syllabus will include planned class assignments specifically related to Shipyard work that will support achievement of the identified SLOs. Syllabi and SLOs shall be provided to the Government one week prior to the start of instruction each semester. When the Contractor Institution has multiple instructors teaching the same course, the Contractor Institution shall ensure that each of the instructors is adhering to the established SLOs for the course.

3.2.8 The Contractor Institution shall advise the COR whenever the employment status of an instructor could impact the Contractor Institution’s performance of services.

3.2.8.1 The Contractor Institution shall have a call-in procedure for their instructors to report absences from instructional duties and an established procedure for providing substitute instructors to ensure no disruption to academic instruction.

3.2.9 The Contractor Institution shall advise the TPOC whenever there is any situation involving academic dishonesty, cheating, inappropriate behavior, impropriety, discrimination, or other ethical issues with 24 hours. The TPOC will advise the COR on the details of the incident.

3.3 The contractor institution shall provide an off-site space to conduct interviews with apprentice program applicants, which include four (4) small classrooms or conference rooms, plus a waiting area. Each room will to be equipped with at least one (1) table and five (5) chairs. The rooms will have a door for privacy/sound. Off-site spaces will be available between the hours of 6:30 am and 3:00 pm. Parking will be available for government personnel and program applicants.

3.4 The contractor institution shall provide an opportunity for apprentice program applicants to take the college placement test at the contractor’s facility.

3.5 DELIVERY SUMMARY TABLE A

Performance

Objectives Reference

Method of Surveillance

Frequency Performance

Threshold

1. Implement

Associate Degree Curriculum in regards to timeliness, accuracy, quality, consistency and compatibility with PHNSY & IMF ship’s maintenance applications.

Paragraph 3.1

100% Inspection

Weekly 100% of delivery and compliance.

2. Administrative services in regards to timeliness, accuracy, quality, consistency, compatibility, and functionality.

Paragraph 3.2

Bi-monthly Upon Receipt Accurate/complete deliverables received on schedule 95% of the time.

3. Immediately notify the Government of any student deficiencies.

Paragraph 3.2.6.4

Upon Receipt Upon Receipt Report to Government personnel 99% of the time required.

4. The Contractor maintains close liaison and good communication.

Paragraph 3.2.3

Monthly Upon Receipt Any problems or questions encountered by either party must be communicated with 48 hours.

4.0 QUALITY ASSURANCE: The Contractor Institution shall establish a Quality Assurance Program (QAP) that identifies and results in correction of potential and actual problems related to academic instruction. The Contractor Institution’s QAP shall set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The Contractor Institution shall develop and implement a performance management system with processes to assess and report its performance to the COR. The Contractor Institution shall be responsible for making required changes in processes and practices to ensure performance is managed effectively.

4.1 Each semester, during the first week of instruction, the Contractor Institution shall observe each academic instructor during each initial academic session, to ensure effectiveness of instructional methods and compliance with Government’s expectation.

5.0 GOVERNMENT PROVIDED FACILITY: Meeting rooms with open seating appropriate for classroom instruction, white boards, audiovisual equipment, and cabinet space to store instructional material. The Government will not provide computer hardware or software. Non-consumable and consumable supplies shall not be furnished

6.0 CONTRACTOR INSTITUTION QUALIFICATIONS:

6.1 The Contractor Institution shall provide academic instructors who possess qualifications that satisfy the minimum guidelines for the Contractor Institution.

6.1.1. Notice and substitution of personnel: In the event a Contractor Institution employee resigns or is unable to work, the Contractor Institution shall notify the Government the same working day a Contractor Institution employee is resigning or unable to work.

6.2 Contractor Institution personnel shall have a valid Driver’s license and a vehicle pass when driving on base. Contractor Institution personnel may utilize public transportation to access Joint Base Pearl Harbor Hickam (JBPHH) but the Government will not provide transportation to or from bus stops on or off base. The COR will process and submit a completed 5512-1 and JB2 Form 0-180 on behalf of the contractor to JBPHH Security to gain base access approval.

6.3 U.S. Citizenship is required for facility access. Four weeks prior to the start of each training session, the Contractor shall submit a formal letter to the COR requesting facility access to include the following information – full name of all personnel working on the contract; Social Security number; date of birth, place of birth and citizenship. The Contractor shall state that information has been verified and shall have supporting records on file, if required for examination.

6.4 Contractor Institution personnel shall not be permitted to access the Controlled Industrial Area (CIA) at PHNSY & IMF, unless specifically requested for and coordinated by the Government.

6.5 Pearl Harbor Naval Shipyard & IMF Instructions establish policy for Portable Electronic Device (PED) possession and use in shipyard spaces. Training facility Building Manager may implement further restrictions and guidance.

6.6 Work on this contract requires that the Contractor Institution and its personnel have access to Privacy information. Contractor Institution personnel shall adhere to the Privacy Act, Title 5 of the US Code section 552a and applicable PHNSY & IMF rules and regulations. Services that do not require access to classified data, however, may require access to information which is to be handled as Controlled Unclassified Information, and may be covered by the Privacy Act. The Contractor Institution shall ensure that personnel assigned to this contract understand the meaning of these categories and handle such information accordingly.

6.7 This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). However, Contractor Institution personnel shall recognize that PHNSY & IMF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. Contractor Institution personnel shall not divulge, disclose, or communicate in any manner, any sensitive or proprietary information to any third party without prior written consent of the PHNSY&IMF Privacy Act Program Manager. Contractor Institution personnel shall protect such information and treat it as strictly confidential and will abide by the security requirements of SECNAVINST 5510.36A. A violation of this paragraph shall be a material violation of this agreement. Should the Contractor Institution receive or suspect they have learned of sensitive or classified information, the Contractor Institution shall identify and report suspicions to the COR.

6.7.1 POINT OF CONTACT

Privacy Act Program Manager:

Telephone:

Contracting Officer’s Representative (COR): ; Email:

6.8 Contractor Institution employees shall clearly identify themselves as a Contractor Institution employee (i.e., company badge); badges are required to be worn vertically on the outer clothing in the chest area above the waist line and in plain view at all times while in Shipyard spaces. The picture side of the badge will be facing outward and visible to others. An exception is granted when safety or health reasons prevent such placement.

6.8.1 Contractor Institution shall comply with all Security requirements per Attachment 1.

Contractor Institution employees are required to obtain and display a White Security Access Control Badge (no escort required) and are limited to visiting Building 2 only, unless specifically requested for and coordinated by the Government to visit other locations.

6.9 The Contractor Institution performing services shall be required to comply with all PHNSY & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor Institution personnel will not be permitted in sensitive areas.

7.0 REFERENCES: TABLE B

Title Reference

1. Privacy Act Title 5 U.S. Code Section 552a

2. DON Information Security Program

(ISP) Instruction

SECNAVINST 5510.36B

3. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility Safety Manual Instruction

NAVSHIPYD&IMFPEARLINST 5100.1B

4. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility Information and Personnel Security Program Instruction

NAVSHIPYD&IMFPEARLINST 5510.78D

5. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility Portable Electronic Devices Policy Instruction

NAVSHIPYD&IMFPEARLINST 2200.1

6. Safety and Health Work Practices for Contractor Working with PHNSY&IMF

27 May 2020

8.0 WORK HOURS: Educational services shall be provided during first shift hours of 0630 to 1500 hours or second shift hours of 1430 to 2300, daily Monday through Friday, excluding Federal Holidays.

8.1 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed the following Monday.

8.2 Federal Holidays:

New Year’s Day 1st of January Martin Luther King, Jr. Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

9.0 PLACE OF PERFORMANCE: Pearl Harbor, HI 96860, PHNSY & IMF Training Facility, Building 2, or Contractor Institution’s facility upon Government’s request.

10.0 PERIOD OF PERFORMANCE: Dates to be determined but will mirror traditional Spring, Summer, and/or Fall semester timeframes.

11.0 NON PERSONAL SERVICES STATEMENT:

Contractor Institution employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor Institution.

Contractor Institution management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor Institution employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor Institution. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor Institution employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

12.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site. Contracted services excluded from report are based on Product Services Codes (PSCs). The excluded PSCs are:

1) W, Lease of Equipment;

2) X, Lease/Rental of Facilities;

3) Y, Construction of Structures and Facilities;

4) S, Utilities ONLY;

5) V, Freight and Shipping, ONLY

The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at: https://www.ecmra.mil.

13.0 ATTACHMENTS:

Attachment 1: Security Requirements