4. Mechancial Gate BPA Performance Work Statement FINAL.docx

PERFORMANCE WORK STATEMENT

Directorate of Plans, Training, Mobilization and Security (DPTMS) Mechanical Gate Blanket Purchase Agreement (BPA)

29 April 2026 Version: FINAL

Part I

General Information

1. GENERAL: This is a non-personal services BPA to provide maintenance services, repairs, replacements of parts, and life cycle replacements that area associated with access card readers, combination boxes, gate motors or any combination of requirements to maintain the operational functionality of the mechanical gates protecting access to Simmons Army Airfield, MacKall Army Airfield, the Installation Force Modernization Facility, and the Installation Mission Training Complex. The Government shall not exercise any supervision or control over the BPA’s service providers performing the services herein. The Government will not assign tasks to, or prepare work schedules for, individual Contractor personnel. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance services, repairs, replacements of parts, and life cycle replacements that areas associated with access card readers, combination boxes, gate motors or any combination of requirements to maintain the operational functionality of the mechanical gates protecting access to Simmons Army Airfield, MacKall Army Airfield, the Installation Force Modernization Facility, and the Installation Mission Training Complex, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the BPA and consistently with the established standards in this PWS and BPA.

1.1.1. The desired results to be achieved are to maintain the operational functionality of the mechanical gates located at Simmons Army Airfield, MacKall Army Airfield, Installation Force Modernization Facility (Ft. Bragg) and Installation Mission Training Complex (Ft. Bragg).

1.2. Background: DPTMS has 22 mechanical gates located throughout Fort Bragg, MacKall Army Airfield and Simmons Army Airfield. Serviceable mechanical gates are critical to the physical security of the activity in accordance with (IAW) Army Regulation (AR) 190-11, 190-13, and 190-51.

1.3. Scope: Contractor shall provide maintenance services, repairs and replacements of parts to DPTMS mechanical gates in accordance with the requirements stated in PWS.

1.3.1. Services Associated with maintenance services are providing maintenance, repair services or replacement parts to the card readers, combination keypads, all components on the exterior of the fence, gate motor, retracting chain, belt, gate rollers, the access pedestal, wires, printed circuit board, keypad or card reader, sensors, and cowling, etc. in accordance with 5.2 of the PWS.

1.4. Type of Contract Contemplated: Blanket Purchase Agreement (BPA) with services executed at the BPA Call level.

1.4.1. BPA Ordering Period. Period of Performance for this Blanket Purchase Agreement: Three (3) years and is scheduled to begin 31 July 2026 and end on 30 July 2029.

1.4.1.2. The BPA shall be reviewed at the end of each option to assess Contractor performance and to determine whether this agreement remains in the best interest of the Government. This agreement may be terminated for convenience by either party upon thirty (30) days advanced written notice to the Contracting Officer (KO) or the Contractor.

1.4.1.3. Possible reasons for terminating this agreement:

1.4.1.4. The BPA holder fails to respond to a Request for Quotation (RFQ) and provide pricing for the requested work, during any point in the contract life span.

1.4.1.5. The BPA holder fails to deliver satisfactory workmanship to meet the requirements of the BPA Calls.

1.4.1.6. Authorized BPA Ordering Officers. The following individuals listed below are authorized to make purchases between $2,500 through $25,000 (Government reserves the right to edit this list at any point during the lifespan of this contract):

Alaina M. Lee

1.4.1.7. Pricing. The prices quoted to the Government under this BPA shall be subject to the following requirements:

1.4.1.8. Pricing shall be determined fair and reasonable based on comparison of prices received in response to a KO issued RFQ otherwise pricing shall be determined fair and reasonable based on comparison of prices received in response to the Call Ordering Official issued RFQ.

1.4.1.9. Extent of Obligation. Funds are obligated only when an authorized BPA Call is placed with the BPA holder IAW the terms and conditions of this BPA.

1.4.1.10. BPA Calls. Calls will be placed against this BPA to satisfy DPTMS Mechanical Gates’ maintenance services, repairs and/or replacements of parts. A BPA Call number is a four-digit sequential numeric identifier of each Call placed.

1.4.1.11. Call Awarding Procedures. As requirements are identified, the contracting officer shall issue RFQs estimated greater than $25,000. Requirements estimated between $2,500 to $25,000 the Call Ordering Official shall issue the RFQ.

1.4.1.11.1. Describe the work required by the customer, identify a response time to the RFQ and state the required completion date.

1.4.1.11.2. It is the Government’s intent to have all active BPA holders compete for each BPA Call. All BPA Calls shall be awarded using the Lowest Price (LP). The issuance of individual requests against this BPA will be made under the authority of Federal Acquisition Regulation (FAR) Subpart 13, Simplified Acquisition Procedures.

1.4.1.11.3. Inspection and Acceptance. The Contracting Officer Representative (COR) shall be the designated representative of the contracting officer for the purpose of technical surveillance of workmanship and inspection of materials for work performed under the BPA. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms and conditions of the BPA. The COR does not have the authority nor are they required to perform the quality control associated with work under the BPA.

1.4.1.11.4. Individual BPA Calls shall include instructions for inspection and acceptance and will designate the COR as the designated representative of the Contracting Officer to inspect work performed under each BPA Call. All work completed under a BPA Call Order shall be inspected and accepted prior to acceptance and any payments being made.

1.4.1.11.5. The Contractor shall document all work performed under this BPA and invoice for all work accepted by the COR via Government Purchase Card (GPC) if work performed is below $25,000 or via the Wide Area Work Flow (WAWF) if work performed is above $25,000.

1.4.1.11.6. Invoicing. The Contractors shall be prepared to accept a Government Purchase Card (GPC) for the total amount of any service, repair, or replacement part(s) needed if work performed is below $25,000 or via WAWAF if work performed is above $25,000. The Contractor shall also have a designated electronic business point of contact in the System for Award Management at https://sam.gov and be registered to use WAWF at https://wawf.eb.mil.

1.4.1.11.7. The Ordering Officer is responsible for reviewing the invoice for accuracy and ensuring that payment is properly documented and authorized.

1.4.1.11.8. BPA Master Dollar Limit shall not exceed $975,000.00. A BPA Call Order shall not exceed $50,000.00 per Call Order. Comment by Lee, Alaina M CIV USARMY USAG (USA): If we are using GPC, shouldn’t the BPA Call Order not exceed $25,000? Our GPC has a $25,000 limit for BPA usage. Is a limit necessary? Comment by Noda-Merly, Francisco J SSG USARMY ACC MICC (USA): This is just a safety buffer, we can reduce it to a smaller number if preferred. $50,000?

BPA Master Dollar Limit shall not exceed $325,000.00 an option period. A BPA Call Order shall not exceed $50,000 per Call Order.

1.5. Objectives: The objective of this contract is to provide maintenance service, repair and replacement parts to DPTMS’s Mechanical Gates.

1.5.1. Provide maintenance services to DPTMS Mechanical Gates in accordance with 5.2.1 of the PWS.

1.5.2. Provide repair services to DPTMS Mechanical Gates in accordance with 5.2.2 of the PWS.

1.5.3. Provide replacement of parts services to DPTMS Mechanical Gates in accordance with 5.2.3 of the PWS.

1.6. General Information:

1.6.1. Quality Assurance. The Contracting Officer’s Representative (COR) will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are being met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure they are providing products or services that conform to the contractual requirements. It defines how the performance standards will be enforced, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions applied, if applicable. When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor acknowledges that they have been made aware of the defective performance.

1.6.1.1. Quality Control Plan (QCP). Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services and supplies to the Government and shall submit a tailored QCP for each task order. The Contractor shall develop, implement, and maintain a QCP to provide delivery of high-quality service and products IAW the requirements of the contract, applicable laws and regulations, and at or above the standards defined in the Performance Requirements Summary (PRS).

1.6.1.1.1. The Contractor shall submit their QCP to the Contracting Officer (KO) and COR for review within five (5) workdays after contract award. The KO and COR will review the Contractor’s QCP and either notify the Contractor in writing of acceptance of the plan or return, with their comments, to the Contractor within five workdays. If the Government has provided comments, the Contractor shall then have five (5) workdays to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the KOs acceptance in writing. Any proposed changes to the initially accepted QCP are required to be resubmitted for acceptance by the KO no later than (NLT) 15 workdays prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. The basic intent of this plan is that the Contractor is responsible for quality. At a minimum, the QCP shall include and answer all the following to be acceptable:

1.6.1.1.2. How the Contractor will monitor work to ensure their performance complies with all specifications, contract requirements, and all deliverables to include timelines, deadlines, and goals.

1.6.1.1.3. Deficiency Identification, Prevention and Correction. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

1.6.1.1.3.1. Include a method of identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS, without dependence upon Government direction. The Contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable and before they are provided to the Government.

1.6.1.1.4. Address process control and continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification; procedures for root cause analysis; corrective and preventive action procedures to include procedures for addressing Government discovered non-conformances; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.1.5. How the Contractor will document and enforce quality control operations of both prime Contractor and/or subcontractor work, including inspection and testing. Address the specific tasks or areas to be inspected or tested on a scheduled or unscheduled basis, the manner of which inspections or testing are to be conducted, the titles of the individuals who will perform the inspections and testing, and the percentage of the work that will be inspected or tested on a recurring basis. In developing this inspection and testing program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.1.6. How the Contractor will monitor and ensure their staff qualifications, licenses, permits, certifications, and training requirements remain current and valid throughout contract performance.

1.6.1.1.7. Disaster Contingency Plan. The plan shall establish procedures, identify personnel, document essential PWS disaster services, and identify the means of maintaining essential PWS services during disasters. Disaster means natural disasters (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack, or other special circumstances identified by the Government.

1.6.1.1.8. An Analysis of Quality Control and Timeliness of Submittals (i.e., deliverables) shall be provided to the KO and COR within 30 days upon completion of each option period or Period of Performance, whichever comes first. Within 7 days upon completion of each call order. Comment by Noda-Merly, Francisco J SSG USARMY ACC MICC (USA): The 30 days only applies to exercising the option which is we award 31 july 2026 would be 30 july 2027. Is there anything you require from the KTR within 30 days of option exercise ore only call completion. And is 7 days acceptable for the PM report to come back after a PMCS?

1.6.1.1.9. How the Contractor will document, file, and save all Quality Control related documents for the life of the contract plus five (5) years.

1.6.2. Inspection Files. The Contractor shall keep records on-site of all inspections conducted by the Contractor and necessary corrective action taken. Upon request from the KO or COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.3. COR: The COR monitors all technical aspects of the contract and assists in contract administration. As determined by the KO, a COR will be identified and appointed by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates.

1.6.3.1. In no event will the COR, by virtue of their designation as such, be empowered to execute or agree to any contract changes thereof or authorized to obligate the Government. If the work is not written in the contract, neither the COR are authorized to request new work. The KO retains the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR shall be addressed, in writing, to the KO.

1.6.3.2. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; and maintain written and oral communications with the Contractor concerning technical aspects of the contract. The COR can also issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor Contractor's performance; notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel.

1.6.3.3. Performance Issues. The Contractor shall inform the COR of issues or potential issues that might affect the performance within one (1) hour of identifying those issues. Verbal reports shall be followed up by written reports within five workdays.

1.6.4. Nonconformance Report (NCR). Nonconformance occurs when a Contractor fails to meet Contract or Task Order terms, conditions and/or specifications; the Contractor’s quality control system is found to be inadequate; or the Contractor’s noncompliance has led to substandard performance requiring corrective action. All instances of nonconformance will be documented via a Nonconformance Report. The Contractor shall reply to the KO and COR in writing within five (5) workdays from the date of receipt of the NCR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence. An NCR will not normally be issued if the Contractor has self-identified a nonconforming condition and has implemented effective corrective actions. However, this does not apply in cases where a Contractor has issued an internal corrective action based on a nonconformance previously identified by the Government.

1.6.5. Recognized Federal Holidays. The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

Independence Day

1.6.6.. The Contractor shall not be required to perform services on recognized federal holidays nor on days observed in lieu thereof. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.6.7.1. When an unforeseen installation closure occurs on a regularly scheduled day of work, the COR may approve one of the following options:

1.6.7.2. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.7.3.. Reschedule the work on any day that is mutually satisfactory.

1.6.8. Hours of Operation. The Contractor shall be responsible for providing services, between the hours of 8:00 AM – 4:30 PM Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered.

1.6.8.1. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.6.8.2. During a Force Protection Condition (FPCON) Charlie and Delta, mechanical gate maintenance service, repair and replacement services may be discontinued. The COR will notify the contractor if this shall occur. The mechanical gate maintenance service, repair and replacement services will resume when the FPCON level is reduced to level Bravo or lower.

1.6.9. Place of Performance. The work to be performed under this contract shall be accomplished at Fort Bragg, MacKall Army Airfield and Simmons Army Airfield.

1.7. Installation and Facility Access: Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, Headquarters Department of Army (HQDA) and/or local policy.

1.7.1. Contractor personnel shall have a valid form of Government issued identification which satisfies the requirements to gain entry onto the military installation. This requirement shall be met for the life of the contract.

1.7.2. Contractor personnel shall comply with applicable installation, facility, area commander installation and facility access, and local security policies and procedures. U.S. Army Fort Bragg – Physical Security Access Control. Personnel shall be aware of and comply with the requirements associated with Installation Access Control (IAC). The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.7.3. For contractors that do not require CAC but require access to a DoD facility or installation. Contractors and all associated sub-contractors employees shall be screened using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. Contractors or Contract Leads will coordinate with the COR to receive an entry badge (AIE). All issued badges will not exceed the issuance of three years or the length of the contract. Contractors requiring access to the installation will go to the visitor center to obtain a badge of access. Contractors will turn in the badge to the COR upon expiration of the contract or separation from the contract. Lost, damaged, or stolen badges will be reported immediately to the COR. IAW AR 190-51, at no point will a contractor use a retiree, or other DoD ID to access the installation unless it is a CAC ID, issued by the US Government and sponsored locally.

1.8. In addition, the Contractor shall provide the KO, via the COR, an Initial Installation Pass Log within 3 calendar days after contract award. At a minimum the log shall contain the following information, employees first and last name. The log shall be updated as employees are added or removed; submitted within five (5) days after any changes occur; and available at any time upon request by the KO or COR.

1.8.1. The Contractor shall collect installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 calendar days.

1.8.2. Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 calendar days.

1.8.3. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.9. Occupational Safety and Health Act (OSHA) and Environment:

1.9.1. The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.9.2. Contractor shall verify the employment eligibility of personnel assigned to this contract. Contractor personnel shall comply with vetting requirements per AR 525-13 Antiterrorism.

1.9.2.1. Eligibility Verification for Employment. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers shall complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes U.S. citizens and noncitizens. On the form, the employer shall examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause 52.222-54.

1.9.3. Sponsoring organizations or activities will be responsible for monitoring Contractor access by submitting a completed and approved Directorate of Emergency Services (DES) Form 118 to the Installation All American Visitors Control Center (VCC), detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year may receive an Army’s Automated Installation Entry (AIE) visitor card on a case-by-case basis, or a temporary vehicle pass for 90 days. Contractor cards will be issued for periods of one (1) to three (3) years depending on the terms of their contract. AIE card expirations may be updated to reflect a new contract period by resubmitting an approved DES Form 118 to the All American VCC. Renewed short term passes shall be re-processed at the All American VCC.

1.10. Occupational Safety and Health Act (OSHA) and Environment:

1.10.1. The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.10.2. The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the COR.

1.11. Contractor Personnel:

1.11.1. Requirements Applicable to all Contractor Personnel.

1.11.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in this PWS during the execution of this contract.

1.11.1.2. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of AR 380-5 have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.12.1.3. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (i.e., telephone or Email) with co-workers, customers, and the general public.

1.12.1.4. Appearance and Performance. It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. Contractor personnel shall not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business professional attire to always present a professional appearance.

1.11.1.5. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor personnel shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.12. Identification of Contractor Personnel:

1.12.1. Contractor personnel shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings and seminars, or working in other situations where their Contractor status is not obvious to third parties.

1.12.2. All Contractor correspondence, to include all documents or reports they produce, shall be suitably marked with their company name and as a Contractor product. Documents and reports of which the Contractor contributed to shall be appropriately disclosed.

1.13. Organizational Conflict of Interest: The Contractor and subcontractor(s) shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the Contractor's judgement or prevent unfair competitive advantage in accordance with Organizational Conflict of Interest Rules in FAR 9.5. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever Contractor becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.14. Post Award Orientation/Periodic Progress Meetings:

1.14.1. Post Award Orientation. The Contractor, and any major subcontractor, shall attend the post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The post award conference will be coordinated by the KO and shall be at no additional cost to the Government.

1.14.2. Periodic Progress Meetings. To provide effective communication and impart necessary information, the Contractor shall attend, participate in, and furnish input to scheduled and unscheduled progress meetings, conferences, and briefings. Meetings will relate to the functions and services herein (AR 70-13 Para 4-4.b.(1)) to include issues, progress of the contract, and Contractor performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These periodic progress meetings will be held at a minimum on a quarterly basis, coordinated by the KO or COR, held at a mutually agreed location or telephonically, and shall be at no additional cost to the Government. Meetings are typically held during normal duty hours; however, under special circumstances, meetings may start or end outside of regular duty hours.

1.14.3. Contractor’s Contract Manager (or designated representative) shall attend all meetings. At times the Contractor’s managerial, supervisory, and other contractor personnel knowledgeable of the subject matter shall be requested by the Government and required to attend meetings.

1.15 IAW the COR Designation Letter, the COR will document the minutes of the meetings and distribute them to the KO, Contractor, and other personnel on a need-to-know basis. The Contractor shall follow-up with the COR on any due outs.

1.16. Addendum to FAR Clause 52.228-5 - Insurance Requirements: (The following kinds and minimum amount of insurance coverage is required in accordance with Para (a) of FAR Clause 52.228-5 Insurance-Work on a Government Installation:

$500,000 per occurrence for Bodily Injury $20,000 per occurrence for Property Damage

1.17. Limitations on Subcontracting (FAR Clause) 52.219-14: The Contractor shall submit evidence of compliance to the KO every six months starting from date of initial performance. Evidence may include a Contractor developed report that indicates the percentage of work performed by the prime contractor and the percentage of work performed by non-similarly situated entities. The report shall be supported by such facts as subcontractor billing and prime contractor payment.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. CONFLICTING DIRECTIVES. Any apparent conflict between compliance with the directives, rules, and regulations identified in the contract and the satisfaction of the requirements of the contract shall be immediately brought to the attention of the KO for final resolution prior to performing the work involved. The Contractor shall notify the KO in writing in addition to any verbal notification of such conflict as soon as possible but NLT one (1) workday of the discovery of a conflict.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). Individual with the authority to enter, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the KO acting within the limits of their authority as delegated by the KO. The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Individual designated and authorized in writing by the KO to perform specific technical or administrative functions. An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CONTRACTOR PERSONNEL. Includes Contractor and subcontractor employees performing working under this contract. Used interchangeably as Contractor employees.

2.1.6. DAY. Calendar day, unless otherwise specified.

2.1.7. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.8. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisition that describes the required results in clear, specific, and object terms with measurable outcomes.

2.1.10. PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.11. PHYSICAL SECURITY. Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.12. PROPERTY ADMINISTRATOR (PA). The authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor.

2.1.13. PROPERTY MANAGEMENT SYSTEM. The Contractor’s system or systems for managing and controlling Government Property in its possession.

2.1.14. QUALITY ASSURANCE. A planned and systematic pattern of various functions, including inspections, performed by the Government necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved.

2.1.15. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance. The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.16. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17. SHALL. An imperative command. Has a duty to or is required to. Denotes that a regulation or requirement must be followed.

2.1.18. SUBCONTRACTOR. Supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor. The Government does not have privity of contract with the subcontractor.

2.1.19. WORKDAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.1.20. WORK WEEK. Monday through Friday, unless otherwise specified.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all personnel, equipment, repair parts, transportation, tools, materials, supervision and other items necessary to perform maintenance service, repairs or replacements as described in the PWS and associated contract documents.

4.2. Secret Facility Clearance: N/A

4.3.1 Automated Installation Entry: Contractor must obtain Automated Installation Entry. As part of a Department of Defense directive for all military installations to install Physical Access Control Systems, Fort Bragg is implementing.

4.3.2. Automated Installation Entry which will enhance security at the installation entrances and expedite access for personnel and vehicles. The purpose of this system is to validate credentials against authoritative databases in near-real-time; they require DoD ID cards to be registered to gain access. The AIE system is designed to leverage technology to increase security for the Soldiers, Family members, DoD civilians, retirees, contract employees, and guests of Fort Bragg. One of the primary purposes of establishing the AIE system is to cut down on potential human errors that can occur at access points, such as missing expired identification or knowing if a driver has restricted access. Card holders will drive up to an AIE pedestal and swipe the ID card at a scanner. Once the card is read, the individual’s credentials will be validated against federal and post records. Guards will be monitoring the information retrieved from the ID cards and once it is verified, entrance will be granted All American VCC is open 24 hours 910-907-5165.

4.3. Materials: The Contractor shall provide all supplies and materials needed in the performance of this contract.

4.4. Vehicles and Equipment: The Contractor shall provide all necessary vehicles (NO GSA vehicles will be provided to the Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat professional appearance. Contractor’s vehicles and equipment used in the performance of this contract shall meet all federal, state and local traffic, safety and environmental requirements. Vehicles found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials or parts to maintain Contractor’s vehicles and equipment without prior written approval to the KO. The COR may inspect the Contractor’s vehicles and equipment at any time.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide non-personal services for maintenance service, repair, replacement or all of the above to return the DPTMS Mechanical Gates to manufacturers’ operational specifications upon completion of the requested work. Scheduled service costs cited in Items 1 and 2 of Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix) shall be all-inclusive and Firm Fixed Price (FFP). For Items 3 and 4 of Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix), the cost can only be determined once a quote for the part for repair and/or replacement is provided. The itemized quote shall detail the repairs, replacements, and estimated repair hours to return one or multiple DPTMS mechanical gates to manufactures operational condition. For Items 5 and 6 of Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix), the amount can only be determined once a quote for the replacement/lifecycle component/unit is provided. The itemized quote shall detail the total replacement cost to include labor to return one or multiple DPTMS mechanical gates to manufacturer’s operational condition.

5.1.1. Delivery Date. : Scheduled services cited in Items 1 and 2 of Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix) shall be scheduled within 24 hours of the call order issued and occur NLT 1 week thereafter. Repair requirements associated with Items 3 and 4 of Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix) shall be scheduled within 24 hours of the call order issued while the on-site service call, video teleconference, or exchange of detailed, up close pictures of the failed pieces, parts, components, or assemblies shall occur NLT 1 week thereafter. Pictures shall not contain any background other than the gate, components or assemblies. Such information shall be used to provide a repair cost all quote to return the DPTMS mechanical gate/gates to a fully operational state. Replacement requirements associated with Items 5 and 6 of Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix) shall be scheduled within 24 hours of the call order issued while the on-site service call, video teleconference, or exchange of detailed up close pictures depicting the failed assemblage/unit shall occur NLT 1 week after task order date. Pictures shall not contain any background other than the gate, components or assemblies. Such information shall be used by the contractor to provide a replacement cost quote to return the DPTMS mechanical gate/gates to a fully operational state. Specific timelines for repair or replacement cannot be determined until availability of pieces, parts, components, assemblies, or units are determined.

5.2. Specific Tasks.

5.2.1. Task #1 – Services Associated with Technical Exhibit #2 (Mechanical Gate Service, Repair or Replacement Matrix) Item 1 and 2

5.2.1.1. The Government will request a call order for preventative maintenance services on one or multiple DPTMS mechanical gates from the Fort Bragg Mission and Installation Contracting Command (MICC) or an Appointed Ordering Officer (OO). Preventative maintenance services shall be done on any and or all of the access pedestal, access gate motor, retracting chain, belt and gate rollers or whichever component listed that requires preventative maintenance service. Service includes reprogramming, seal replacements, troubleshooting, service call fees, lubrication of mechanical components, tensions adjustments, roller adjustments, sensor adjustments, and any necessary adjustments or calibration to return the unit to manufacturers operating specifications.

5.2.1.2. The contractor shall be prepared to accept full amount for Technical Exhibit#2 (Mechanical Gate Service, Repair or Replacement Matrix) Item 1 or 2 services via GPC when the total cost is expected less than $25,000.00. When the total cost of the requirement is expected to be over $25,000.00, a BPA Call Order will be issued, and the payment method will be via WAWF as described in 1.4.11.5

5.2.1.3. Once the call order is issued by the MICC KO or appointed Ordering Officer, the government shall call the contractor to arrange the required services.

5.2.1.4. The contractor shall schedule a service technician within 24 hours of the call order being issued. The technician must complete the preventative maintenance service no later than one (1) week after call order date.

5.2.1.5. The contractor’s Service Technician shall arrive with all the special tools and expendable materials required to perform Technical Exhibit#2 (Mechanical Gate Service, Repair or Replacement Matrix) Item 1 and 2 which may include reprogramming, seal replacements, troubleshooting, service call fees, lubrication of mechanical components, tensions adjustments, roller adjustments, sensor adjustments, and any necessary…