4. 23-058_PWS-Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

SERVICE AND MAINTENANCE OF 12 ELECTRIC UTILITY VEHICLES

FOR PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE MAINTENANCE

FACILITY (PHNSY&IMF)

1.0 BACKGROUND

The primary mission of Pearl Harbor Naval Shipyard & IMF (PHNSY&IMF) is to deliver high quality intermediate maintenance in a safe and timely manner in order to maintain the highest state of material readiness in support of the Pacific

Fleet Submarine Force.

2.0 SCOPE

2.1 PHNSY&IMFC500 Supply Department (C500) requires service

maintenance on 12 utility vehicles. Service includes inspection, Preventive

Maintenance (PM), diagnosis/repair of equipment for utility vehicles and a written service report what was accomplished or any recommendations.

2.1.1 The contractor shall have 48 hours (excluding all federal holidays) turn-around time for inspections and PMs.

2.2 PM service is to be performed on site at the PHNSY&IMF. If additional work is required to be performed and unable to accomplish at

PHNSY&IMF, off site transportation of utility vehicle to/from PHNSY&IMF should be incorporated into the additional work quote for repairs.

2.2.1 The contractor shall have 48 hours (excluding all federal holidays) turn-around time for inspections, periodic maintenance and minor repairs.

2.2.1.1 Minor repairs include but not limited to filters, fluids, lubricants, air/refrigerant, light bulbs, wheel lug nuts/weights, wiper blades, fuses, tire plugs, PCV valves, distributor cap, spark plugs, spark plug wires, etc.

DRAFT

YEAR MAKE MODEL TYPE TOTAL

2021 Club Car Carryall 500 Electric 12

TOTAL 12

2.3 PM scheduling will be determined and coordinated by the government.

2.4 PM’s and inspection shall be conducted on a semi-annual basis.

2.5 If additional repairs are required and are not covered by the PM service, the contractor shall provide a written quote detailing the as-found condition, necessary parts, labor costs, labor hours, parts, price, quantities, and estimated down time to completion. Prior to commencement of work on the repairs, work must be authorized by the

Contracting Officer (KO) and/or the Contracting Officer’s Representative

(COR).

2.5.1 Remedial repair (repairs required outside scope of PM) identified during preventive maintenance shall be accomplished if completion of the repair is possible within the period of performance. The contractor is required to provide a written estimate of the cost (time, labor & materials) of the additional work to the Contracting Officer

Representative (COR) prior to the commencement of work. The quote shall include the following as a minimum: number of hours required, parts and materials cost, labor cost, any additional cost and total cost. The COR shall evaluate the written estimate and provide the recommendation to the Contracting Officer (KO). The

KO is the approval authority for any remedial repairs and when approved an in-scope contract modification will be issued.

2.5.2 Parts that are replaced during preventive maintenance service are included at no additional cost to the government. Materials used shall be new and not refurbished or reconditioned materials. All parts shall meet manufacturer specifications.

2.5.3 Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order, and approved by the government.

2.6 The PM for utility vehicles in the C500 Supply Department is for twelve

(12) electric utility vehicles. All preventative maintenance will be performed in accordance with the manufacturer's commercial specifications (section

8.0).

3.0 The contractor shall be required to comply with all Federal, State, and

Local environmental protection provisions (Appendix II).

4.0 The contractor is responsible for all labor, tools, supplies, consumables, transportation, and repair parts necessary to perform a timely and efficient

PM.

5.0 PMs shall be performed during normal government working hours, Monday through Friday (excluding all federal holidays), 6:30 am through 3:00 pm.

Repairs may not be performed outside of normal government working hours.

6.0 Safety, Health and Environment

6.1 Contractor shall provide their own Personal Protective Equipment (PPE) while performing PM at PHNSY&IMF. PPE must be worn at all times while performing work at PHNSY in accordance of Appendix I.

6.2 Contractor must abide by all environmental regulations and practice while at PHNSY in accordance of Appendix II.

6.2.1 Contractor shall be responsible for containment and disposal of all hazardous waste.

7.0 A space on Pearl Harbor Naval Shipyard will be designated for contractor's use during scheduled PM or minor repair service during the contract period of performance.

7.1 The Government reserves the right to change contractor's designated workspace any time during the contract period of performance. C500 will communicate the change in location with contractor.

7.2 C500 shall promptly make all utility vehicles, that are scheduled for service, available to the contractor on site at PHNSY.

8.0 MANUFACTURER’S COMMERCIAL SERVICE SPECIFICATIONS (BY

VEHICLE TYPE)

8.1 Club Car Carryall 500 (12 total)

8.1.1 Semi-annual maintenance in accordance with factory specifications

(every 6 months or every 50 hrs.)

8.1.1.1 Check the pressure in your tires and adjust, if necessary.

8.1.1.2 Have a trained technician inspect vehicle’s brake system, electrical system, front wheel alignment, camber and toe-in.

Proper toe-in ensures that the front wheels are pointing slightly inward to reduce wear.

8.1.1.3 Lubricate or have a trained service technician lubricate your charger receptacle, brake system and front suspension.

8.1.1.4 If you have a single-point watering system, manually check or have a trained Club Car service technician check the electrolyte levels on all battery cells to verify correct valve operation

8.1.2 Annual maintenance in accordance with factory specifications (annually or every 100 hrs.):

8.1.2.1 Have a trained service technician check your transaxle and pedal group assembly and lubricate as needed annually or every 100 hours of operation

8.2 Carry out test drive on every vehicle after each PM.

9.0 Government Furnished Property (GFP)

Although not manufactured exclusively for the government, for the purpose of this contract, all utility vehicle equipment is GFP. The Contractor, upon receipt of any GFP shall assume all risk of and shall be responsible for any loss or damage thereto. Any GFP required to be removed from the shipyard shall have prior approval of the C500 representative, and shall be signed for by the contractor.

10.0 Security

10.1 The Contractor shall pass a background check to gain access onto the base.

The Contractor will coordinate with PHNSY & IMF to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. The Contractor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the

Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination.

Contractor’s employees must be a U.S. Citizen and registered with the

Defense Biometric Identification System. See APPENDIX III for additional security requirements.

10.2 The Contractor personnel must meet the requirements for unescorted entry, WHITE badge, to PHNSY&IMF areas. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed / knowledgeable of the area. The Contractor shall follow the applicable requirements listed below in 12.0 APPENDICES and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information beyond their level of clearance, they shall identify and immediately report suspicions to the

Contracting Officer’s Representative (COR).

11.0 Base Access

11.1 DBIDS

The contractor shall establish and implement methods of making sure all

DBIDS cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No DBIDS cards issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued

DBIDS cards by personnel who no longer require access to security areas.

The contractor shall immediately report any occurrences of lost or no longer needed DBIDS cards to the KO or COR.

11.2 All vehicles provided for performance under this contract shall have current

State of Hawaii permits, licenses, safety checks and insurance. Vehicles shall be clearly marked with the Contractor’s name.

11.3 U.S. Citizenship is required for facility access. The Contractor shall conduct background investigations on personnel who are used in connection with this contract. Only those individuals with favorable investigations shall be utilized on this contract.

11.4 Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

11.5 The Contractor performing services shall be required to comply with all

PHNSY&IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

12.0 Appendices

Appendix I – SAFETY AND HEALTH WORK PRACTICES FOR

CONTRACTORS WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND

INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF) August 2022

Appendix II - ENVIRONMENTAL PROTECTION GUIDELINES FOR

CONTRACTORS ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL

SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY. (Rev October 16, 2019)

Appendix III – CONTRACTOR SECURITY REQUIREMENTS FOR

PHNSY&IMF’S CONTROLLED INDUSTRIAL AREA, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS AND/OR OTHER

SENSITIVE AREAS (Rev. JUN 2021)