4.1 25QS487 Solicitation_Redacted.pdf

Section A - Solicitation/Contract Form

Radiographic Inspection of Sonar Dome Rubber Windows - DDG Class Pier Side

Additional Regulation or Supplemental Clauses Incorporated by Full Text

FLCPS SRF 001 FLCPS_SRF_NOTICE_TO_OFFERORS (Aug 2025)

This Solicitation is for

Radiographic Inspection of the SDRW

1. NOTICE TO ALL OFFERORS: The Government anticipates awarding a firm, fixed price contract in accordance with FAR Part 12 and 13 in response to quotes received in response to this solicitation. A firm, fixed price contract places the maximum risk and full responsibility for all costs and resulting profit or loss on the contractor, offerors are advised to consider these risks when pricing their quotes.

2. See block 8 on page 1 of the solicitation for the closing date and time.

3. Questions regarding the solicitation's terms, conditions, specifications, and/or Performance Work Statement must be submitted in writing via email to the Contracting Official no later than 1 calendar days prior to the solicitation's closing date. Questions received after this deadline may not be considered.

Name: Reg Agahan Email: regel.a.agahan.civ@us.navy.mil

4. In accordance with FAR 13.106-2(b)(3), the Government will select the most advantageous offer based on the following evaluation factors:

Technical, price, and past performance in no order of relative importance.

Note: Contractors must be approved by Naval Sea Systems Command (NAVSEA) Integrated Warfare Systems (IWS) 5.0 to perform X-Ray Inspections of the Sonar Dome while the vessel is Pier side / Waterborne.

5. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

6. "EXCEPTIONS: All quoters MUST note all exceptions from the solicitation's terms, conditions, specifications, and/or the PWS, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation."

7. Submission of invoices will be via WAWF; see Clause 252.232-7006.

8. Place of Performance: SRF-JRMC Yokosuka, Japan

9. Base Access Requirement: The contractor must ensure compliance with U.S. Forces Japan (USFJ) and base security access protocols, including successful registration in the Synchronized Pre-deployment and Operational Tracker (SPOT) and possession of a valid Letter of Authorization (LOA) prior to the start of performance.

10. Your company must be registered in the System for Award Management (SAM) to be eligible for a government award. Registration is always free. You can register at the following link: https://sam.gov/

LIST YOUR COMPANY SIZE: LARGE OR SMALL YOUR PHONE NUMBER:

YOUR E-MAIL ADDRESS:

YOUR SAM REGISTERED CAGE CODE NUMBER:

YOUR NAME:

PLEASE PROVIDE:

11. Defense Biometric Identification System (DBIDS) for Vendor Base Access Vendors requesting base access must go to the following website and register: https://dbids-global.

dmdc.mil/home/ Vendors must request for base access as soon as possible after receiving the award to ensure that all employees' base access request(s) are approved before the start of the contract's period of performance.

N0040625QS4870002

Security Information for Contractor Employees seeking Entry to Japan

1. Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances and will be denied access to the activity.

3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

4. Foreign Nationals or Affiliations - Foreign Nationals (non-U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

5. The Contractor shall use the SPOT web-based system, or its successor, to account for all SOFA-covered contractor personnel performing in Japan under the contract.

6. Register for a SPOT account at https://spot.dmdc.mil for unclassified contracts and at https://spot.dmdc.osd.smil.mil for classified contracts using one of the following log-in methods, after which the SPOT Customer Support Team will contact the Contractor to validate user needs:

(A) A Common Access Card (CAC) or a SPOT-approved digital certificate.

(B) A Government-sponsored SPOT user ID and password. This type of log-in method is only allowed for those individuals who are not authorized to obtain a CAC or an external digital certificate and requires SPOT Program Management Office approval.

7. Comply with the SPOT Business Rules located at https://www.acq.osd.mil/asds/log/cso/ocs/docs/spot/SPOT DoD Business Rules 2025-09- 22.pdf

8. Enter into the SPOT the required information on contractor personnel, accompanying dependents and equipment prior to departure and continue to use the SPOT to maintain accurate, up-to-date information throughout performance in Japan for all applicable contractor personnel.

Changes to status of individual contractor personnel relating to their in-theater arrival date and their duty location, including closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules; and ensure the in-theater arrival date, closeout dates, and changes of the status of individual contractor personnel relating to their in-theater arrival date and their duty location, to include closing out the performance in the operational area with their proper status, are updated in the system in accordance with the processes and timelines established in the SPOT business rules.

9. SPOT non-compliance and deficiencies will be relevant to past performance evaluations for future contract opportunities, in accordance with Federal Acquisition Regulation subpart 42.15. Removal and replacement of Contractor personnel. The Contracting Officer may direct the Contractor, at its own expense, to remove and replace any Contractor personnel who fail to comply with or violate applicable requirements of the contract, including those stipulated in this section. Such action may be taken at the Government's discretion without prejudice to its rights under any other provision of this contract, including the termination for default or cause.

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

The Contractor shall perform radiographic inspection of Sonar Dome Rubber Windows (SDRW) in accordance with the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT

1. GENERAL SCOPE OF WORK:

This performance work statement (PWS) defines the scope of the contract; identifies technical reference documents applicable to performance of this contract; and describes the general tasks that the Government will require under this contract onboard and in support of the DDG Class ship in SRF- JRMC Yokosuka, Japan.

The periodic radiographic inspection of Sonar Dome Rubber Windows (SDRW) is required to be accomplished while the ship is waterborne.

Inspections must be accomplished by NAVSEA approved contractors, per information in Section 7 of Reference B.

RADIOGRAPHY OPERATIONS PLANNING WORK SHEET (Attachment I) on Section J - List of Attachments to be submitted at least 14 working days prior to commencement of work, per 3.4 listed below.

2. REFERENCES:

The following references are applicable and the contractor must comply with the references listed:

A) NAVSEA STANDARD ITEMS FY-26 CH-1 Naval Sea Systems Command > Home > RMC > CNRMC > Our Programs > SSRAC B) Naval Research Laboratory; Technical Data Requirements for the Radiographic Inspection of Sonar Dome Rubber Windows (SDRW), Revision 9, January 2020 C) NSI 009-112 FY-26 CH-1: Prevention of Radiographic-Inspection Ionizing-Radiation Hazard; accomplish

3. WORK STATEMENT ITEM:

3.1. The contractor will perform the radiographic inspection on the SDRW in accordance with Reference B, NRL Technical Data Requirements for the Radiographic Inspection of Sonar Dome Rubber Windows (SDRW), Revision 9, January 2020, and in accordance with Reference C, NSI 009-112 FY-26 CH-1: Prevention of Radiographic-Inspection Ionizing-Radiation Hazard; accomplish.

3.2. No radiography is to be performed without the SRF-JRMC RSO/ARSO specific permission. SRF-JRMC RSO/ARSO will be notified by the contractor and acquire said permission before commencing the radiographic inspection.

3.3. The Contractor must submit to SRF-JRMC (RSO) an illustration showing the 2 mR/hr boundary prior to being given permission to start radiography. The contractor will provide the calculations to prove the location of the 2mr/hr boundary.

3.4. The Contractor will submit written notification of intention to commence radiographic operations and illustration per 3.3, in hard copy or electronic media, to SRF-JRMC (C-106RSO) not later than 14 working days prior to commencement of radiography operations. Notification will identify the date, time, location, type of radiography performed (gamma, x-ray), and purpose of the radiography. The contractor's notification shall include the completion of RADIOGRAPHY OPERATIONS PLANNING WORK SHEET, (Attachment I). The SRF-JRMC RSO/ARSO shall review and approve the Contractor's Attachment I and the diagram of the boundary.

3.5. The contractor shall establish a physical boundary at the 2 mr/hr (0.02 mSv/hr) boundary. The perimeter of the radiation area shall be a physical barrier established by an enclosure, or by stanchions and rope, as necessary. Post this boundary with "Radiation Area", "Radiography in Progress" "Keep Out" signs written in English & Japanese. The signs shall be visible to any person approaching the radiation area barrier from any accessible direction. Signs are to be provided by contractor.

3.5.1. The Contractor is required to establish boundary guards around the 2 mR/hr boundary to prevent unauthorized access across the 2 mR/hr boundary and the guards must have direct communication with the Lead Radiographer. Note:

Waterborne Radiographic Inspection requirement:

3 EA - Radiographer (must be qualified to enter pressurized compartment) 2 EA - Boundary monitor-one inside the ship to prevent ships force from entering the dome and one outside to prevent personnel near the dome

In dry dock Radiographic Inspection:

3 EA - Radiographer (must be qualified to enter the dome) 5 EA - Boundary monitor

3.6. The contractor radiographer shall maintain constant surveillance of the entire area boundary through direct observation or by positive communication with barrier monitors who are in a position to provide visual surveillance. The intent of this requirement is to enable the radiographer to immediately shut down x-ray production or retract the source if a person penetrates the radiation area boundary.

3.7. If an unauthorized individual crosses the boundary, the boundary monitor shall immediately notify the radiographer who will immediately stop radiography operations.

3.8. Any boundary violation shall be reported to the SRF Radiation Safety Officer (RSO) immediately. A follow-up report shall be submitted in writing within 4 hours of the violation. The report shall include the time of violation, name of individual(s), the names of the radiography crew, including boundary guards, the kVp, mA, duration of actual exposure and beam direction for the x-ray machine or if using source material, the half value of the collimator and the beam direction at the time of violation. A diagram showing the location of the violation and the egress path in relation to the source shall be included. Any format that includes all data above is acceptable.

3.9. The entire boundary shall be monitored using radiation detection equipment appropriate for the source of radiation during the first radiation exposure of the day. If the beam's orientation, kVp, mA, collimation, or shielding is changed between exposures, the boundary shall be re-surveyed and if necessary re-posted. The results of the monitoring shall be documented and include the time, date and location of the survey, the highest radiation level recorded, the kVp, mA, and beam direction of the x- ray machine or if using gamma source material, the halve value of the collimator and beam direction at the time of the exposure. A copy of the survey shall be provided to SRF-JRMC (C106) within 24 hours of completion of radiography operations. Any format that includes all data above is acceptable.

3.9.1. In addition to the above boundary reporting requirements, the contractor radiographer shall cease and make safe all radiographic operations and notify SRF'S RSO upon loss or theft of radioactive material or x-ray producing devices.

4. GOVERNMENT FURNISHED EQUIPMENT:

4.1. The Government will provide workspace onboard the ship/shop as required in the performance of the work in radiographic inspection.

4.2. General consumable supplies, including materials to erect the boundary, will also be provided as necessary.

4.3. Rigging assistance and trade support as needed.

5. CONTRACTOR FURNISHED PROPERTY:

The Contractor shall provide all management, labor, parts, signs, special test equipment, radios for communication throughout the radiographic inspection, and tools necessary to perform work outlined in the delivery order, except those listed in Government Furnished Property. In performance of this requirement, KTR to provide own MARINE CHEMIST SERVICES.

6. PLACE OF PERFORMANCE:

The worksite is onboard a DDG Class, SRF-JRMC Yokosuka, Japan, pier side.

7. Points Of Contact (POCs) TPOC Project Engineer:

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

FPOC

Business Agent:

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

PROJECT POC

US Project Superintendent:

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

PROJECT POC

MLC Project Superintendent:

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

PROJECT POC

Combat Systems Port Engineer (CSPE):

Email: Address: il U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

8. Radiation Safety Officer (RSO) C106R

RSO:

Office (from U.S.):

Email:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

9. PERIOD OF PERFORMANCE:

Work must be accomplished within POP window: as listed in Section F: "Deliveries or Performance"

10. ESTIMATED WORK HOURS:

Normal work is scheduled for accomplishment between the hours of 8:00AM to 4:45PM, with a 45-minute lunch break, Monday through Friday.

Unless the offeror states otherwise in his proposal, the Contractor shall observe the same holidays as the Government and shall be open for business at all other times. The contractor may be required to work additional hours outside of the normal work schedule, as requested/directed from the project management.

11. TRAVEL REQUIREMENTS:

All travel requirements shall be the responsibility of the contractor.

Requirements for contractors to receive CFAY base access:

Documents that are required for contractors that don't have a CAC:

1. Visit request letter *1

2. Installation Access Request Form *2, 5

3. SPOT Letter of Authorization (LOA) *3

4. SECNAV 5512-1 *4

5. Color copy of passport Notes:

1. Visit request letter should be on company letterhead

2. Dates on the installation access form must match the respective contractors LOA

3. LOA must be signed by contracting officer

4. SECNAV 5512-1 must have SSN listed, and initials/signature must be hand written. should be: Brooklyn Patrocky | 243-7742 Block 24

5. Section 4 information should be as follows: Patrocky | Brooklyn | T | SECURITY OFFICER | SRF- JRMC | 243-7742 | NA | Brooklyn.T.Patrocky.

civ@us.navy.mil

Documents that are required for contractors that have a CAC:

1. Visit request letter *1

2. SPOT Letter of Authorization (LOA) *2 Notes:

1. Visit request letter should be on company letterhead

2. LOA must be signed by contracting officer

**When submitting contractor gate passes please state if the contractors do/don't have CACs.

**When submitting let us know if there are any non-US citizens as there will be more paper work to complete.

Security office email distro and individual email addresses:

12. TRANSPORTATION OF THE EQUIPMENT/MATERIAL:

Shipping and handling of equipment and material to and from the contractor facility and SRF-JRMC Yokosuka, Japan, in support of the requirement shall be the responsibility of the contractor.

13. GENERAL INFORMATION:

13.1. Nothing contained in the performance work statement shall relieve the Contractor from complying with applicable Federal, state, and local Japanese laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

13.2. Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

14. CONTRACTOR IN THE WORKPLACE:

14.1. Identification. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

14.2. All e-mail addresses used by contractor personnel shall identify the company name.

14.3. All contractor correspondence shall be clearly marked with company name or letterhead.

14.4. Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

14.5. Contractor personnel are not to handle/operate any lifting and handling equipment or other shop equipment, machines or tools without written consent from project superintendent prior to accomplishment of the task.

15. SAFETY AND ENVIRONMENTAL

15.1. Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract shall be accomplished using the guidelines identified Contractors and Subcontractors. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

15.2. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e.

hard-hats, steel-toe safety shoes, safety glasses and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

15.3. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

15.4. Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

15.5. Responsibilities. The contractor bears sole responsibility for the safety of his/her employees and compliance with environmental regulations.

Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations. The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

15.6. Situations that warrant corrective action will be brought to the attention of the contractor through the Contracting Officer Representative (COR).

If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The COR will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

15.7. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the COR. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

16. SECURITY

16.1. Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

16.2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances and will be denied access to the activity.

16.3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

16.4. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

17. PERFORMANCE REQUIREMENT STATEMENT SUMMARY

Primary Performance Standard Performance Standard

/AQL

Performance Assessment

Method

Contractor performed in accordance with all NRL, SRF, and NAVSEA requirements.

Services performed met the requirements 100% of the time

The Surveillance Officer will evaluate basis and assess this on a task order by task order basis and assess of the compliance through review PWS and assess overall compliance

Reports required for illustrations, boundary violations and all other information

Met the requirements 100% of the time

COR will retain copies of reports in a file for each job

Contractor met the performance requirements of each individual task order

Services performed meet requirements

Review of performance by Surveillance Officer

100% of the time

The contractor maintained close liaison and good communications with the

Government

Any problems or questions encountered by either party are addressed within 2 business days

Review of performance by Surveillance Officer

The contractor invoiced in a timely manner and in accordance with the contract

Invoices submitted with COR /Surveillance Officer signature

Review of performance by Surveillance Officer

Combating Trafficking in Persons - Using mindful observance and attentive listening the Surveillance Officer will monitor the contractor's performance regarding trafficking in persons such that non- compliance with FAR clause 52.222-50, Combating Trafficking in Persons, is brought to the immediate attention of the contracting officer.

100% compliance with FAR 52.222-50

All times the Surveillance Officer interfaces with the contractor

Requirements Radiographic Inspection of Sonar Dome Rubber Windows (SDRW) in accordance with the Performance Work Statement.

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: No Further Instruction

DoDAAC: N62758 CountryCode: JPN

SRF AND JRMC YOKOSUKA

PHONE 011-81-46-816-9177, 1 CHOME HON CHO BLDG A61

YOKOSUKA 238-0041

JAPAN

, Technical POC Email:

Telephone:

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 20 Apr 2026 to 22 Jun 2026

Period of Performance From 20 Apr 2026 To 22 Jun 2026

1 Job Place of Performance DoDAAC: N62758 CountryCode: JPN

SRF AND JRMC YOKOSUKA

PHONE 011-81-46-816-9177, 1 CHOME HON CHO BLDG A61

YOKOSUKA 238-0041

JAPAN

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7008 Assignment of Claims (Overseas). Jun 1997

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause--

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items--

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*Information will be provided upon award.

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun 2020 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-2 Security Requirements. Mar 2021 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.228-3 Workers' Compensation Insurance (Defense Base Act). Jul 2014 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984 52.245-1 Government Property. Sep 2021

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7003 Control of Government Personnel Work Product. Apr 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(DEVIATION 2024-O0013 REVISION 1)

May 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

May 2019

252.222-7002 Compliance with Local Labor Laws (Overseas). Jun 1997 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. Sep 2014 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023

252.223-7998 Prohibition on Procurement of Certain Items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid. (Deviation 2022-O0010)

Apr 2023

252.225-7012 Preference for Certain Domestic Commodities. Apr 2022

252.225-7040 Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the United States.

Oct 2023

252.225-7048 Export-Controlled Items. Jun 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems.

(DEVIATION 2024-O0014)

Aug 2024

252.225-7976 Contractor Personnel Performing in Japan (DEVIATION 2018-O0019) Aug 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.233-7001 Choice of Law (Overseas). Jun 1997 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.246-7003 Notification of Potential Safety Issues. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (DEVIATION 2025-O0003 and 2025- O0004)

(Jan 2025)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003 and 2025-O0004)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (section 743 of Division E, Title VII, (Jan 2017) of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec (Section 1634 of Pub. L. 115-91).2023)

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Section 889(Nov 2021) (a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations .(Nov 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (31 U.S.C. 3903 and 10 U.S.C. 3801).(Mar 2023)

(6) A 52.233-3, Protest After Award (31A U.S.C.A 3553).(Aug 1996)

(7) A 52.233-4, Applicable Law for Breach of Contract Claim (Public Laws 108-77 and 108-78 ( 19A U.S.C.A 3805A note)).(Oct 2004)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[ .]Contracting Officer check as appropriate

XX(1) 52.203-6, Restrictions on Subcontractor Sales to the Government with (41A U.S.C.A 4704 and 10 U.S.C. (Jun 2020), Alternate I (Nov 2021) 4655).

[ ] 52.203-13, Contractor Code of Business Ethics and Conduct (41A U.S.C.A 3509)).(2) (Nov 2021)

[ ] 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Section 1553 of Pub. L. 111-(3) (Jun 2010) 5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ ] 52.203-17, Contractor Employee Whistleblower Rights (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, (4) (Nov 2023) the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a).

XX(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Pub. L. 109-282) ( 31A U.S.C.A 6101A note).(Jun 2020)

[ ] [Reserved].(6)

[ ] 52.204-14, Service Contract Reporting Requirements (Pub. L. 111-117, section 743 of Div. C).(7) (Oct 2016)

[ ] 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Pub. L. 111-117, section 743 of Div. C).(8) (Oct 2016)

XX(9) 52.204-27, Prohibition on a ByteDance Covered Application (Section 102 of Division R of Pub. L. 117-328).(Jun 2023)

[ ] 52.204-28, Federal Acquisition Supply Chain Security Act Orders-Federal Supply Schedules, Governmentwide Acquisition Contracts, and (10) Multi-Agency Contracts. (Pub. L. 115-390, title II).(Dec 2023)

[ ] (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition. (Pub. L. 115-390, title II).(Dec 2023)

[ ] Alternate I of 52.204-30.(ii) (Dec 2023)

XX(12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. ( 2025) (31A U.S.C.A 6101A note).Jan

[ ] 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (41A U.S.C.A 2313).(13) (Oct 2018)

[ ] [Reserved].(14)

[ ] 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award ( ) (15A U.S.C.A 657a).(15) Oct 2022

[ ] 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns ( ) (if the offeror elects to waive the (16) Oct 2022 preference, it shall so indicate in its offer) (15A U.S.C.A 657a).

[ ] [Reserved](17)

[ ] (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (15A U.S.C.A 644).(Nov 2020)

[ ] Alternate I of 52.219-6.(ii) (Mar 2020)

[ ] (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (15A U.S.C.A 644).(Nov 2020)

[ ] Alternate I of 52.219-7.(ii) (Mar 2020)

[ ] 52.219-8, Utilization of Small Business Concerns (15A U.S.C.A 637(d)(2) and (3)).(20) ( )Jan 2025

[ ] (21)

(i) 52.219-9, Small Business Subcontracting Plan (15A U.S.C.A 637(d)(4)).( )Jan 2025

[ ] Alternate I of 52.219-9.(ii) (Nov 2016)

[ ] Alternate II of 52.219-9.(iii) (Nov 2016)

[ ] Alternate III of 52.219-9.(iv) (Jun 2020)

[ ] Alternate IV of 52.219-9.(v) ( )Jan 2025

[ ] (22)

(i) 52.219-13, Notice of Set-Aside of Orders (15A U.S.C.A 644(r)).(Mar 2020)

[ ] Alternate I of 52.219-13.(ii) (Mar 2020)

[ ] 52.219-14, Limitations on Subcontracting ( ) (15A U.S.C.A 657s).(23) Oct 2022

[ ] 52.219-16, Liquidated Damages-Subcontracting Plan (15A U.S.C.A 637(d)(4)(F)(i)).(24) (Sep 2021)

[ ] 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible (25) Under the SDVOSB Program ( ) (15A U.S.C.A 657f).Feb 2024

[ ] (26)

(i) 52.219-28, Small Business Program Rerepresentation (15A U.S.C.A 632(a)(2)).Postaward ( )Jan 2025

[ ] Alternate I of 52.219-28.(ii) (Mar 2020)

[ ] 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns ((27) Oct ) (15A U.S.C.A 637(m)).2022

[ ] 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned (28) Small Business Program ( ) (15A U.S.C.A 637(m)).Oct 2022

[ ] 52.219-32, Orders Issued Directly Under Small Business Reserves (15A U.S.C.A 644(r)).(29) (Mar 2020)

[ ] 52.219-33, Nonmanufacturer Rule (15 U.S.C. 637(a)(17)).(30) (Sep 2021)

XX(31) 52.222-3, Convict Labor (E.O.11755).(Jun 2003)

XX(32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (E.O. 13126).(Jan 2025)

[ ] [Reserved](33)

[ ] [Reserved](34)

XX(35)

(i) 52.222-35, Equal Opportunity for Veterans (38A U.S.C.A 4212).(Jun 2020)

[ ] Alternate I of 52.222-35.(ii) (Jul 2014)

[ ] (36)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (29A U.S.C.A 793).(Jun 2020)

[ ] Alternate I of 52.222-36.(ii) (Jul 2014)

XX(37) 52.222-37, Employment Reports on Veterans ( ) (38A U.S.C.A 4212).Jun 2020

[ ] 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (E.O. 13496).(38) (Dec 2010)

[ ] (39)

XX(i) 52.222-50, Combating Trafficking in Persons (22A U.S.C.A chapterA 78 and E.O. 13627).(Nov 2021)

[ ] Alternate I of 52.222-50 (22A U.S.C.A chapterA 78 and E.O. 13627).(ii) (Mar 2015)

[ ] (40) 52.222-54, Employment Eligibility Verification (Executive Order 12989). (Not applicable to the acquisition of commercially (Jan 2025) available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[ ] (41)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) ( 42A U.S.C.A 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] Alternate I of 52.223-9 (42A U.S.C.A 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf (ii) (May 2008) items.)

[ ] 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (42 U.S.C. 7671, ).(42) (May 2024) et seq.

[ ] 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (42 U.S.C. 7671, ).(43) (May 2024) et seq.

[ ] 52.223-20, Aerosols (42 U.S.C. 7671, ).(44) (May 2024) et seq.

[ ] 52.223-21, Foams (42 U.S.C. 7671, ).(45) (May 2024) et seq.

[ ] 52.223-23, Sustainable Products and Services (MAR 2025) (DEVIATION 2025-O0004)) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, (46) and 42 U.S.C. 7671l).

[ ] (47)

(i) 52.224-3 Privacy Training (5 U.S.C. 552 a).(Jan 2017)

[ ] Alternate I of 52.224-3.(ii) (Jan 2017)

[ ] (48)

(i) 52.225-1, Buy American-Supplies (41A U.S.C.A chapterA 83).(Oct 2022)

[ ] Alternate I of 52.225-1.(ii) (Oct 2022)

[ ] (49)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, (NOV 2023) 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[ ] Alternate I [Reserved].(ii)

[ ] Alternate II of 52.225-3.(iii) (Jan 2025)

[ ] Alternate III of 52.225-3.(iv) (Feb 2024)

[ ] Alternate IV (Oct 2022) of 52.225-3.(v)

[ ] 52.225-5, Trade Agreements (19A U.S.C.A 2501, ., 19A U.S.C.A 3301 note).(50) (NOV 2023) et seq

XX(51) 52.225-13, Restrictions on Certain Foreign Purchases (E.O.'s, proclamations, and statutes administered by the Office of Foreign (Feb 2021) Assets Control of the Department of the Treasury).

[ ] 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National (52) Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

[ ] 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42A U.S.C.A 5150).(53)

[ ] 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (42A U.S.C.A 5150).(54) (Nov 2007)

XX(55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (E.O. 13513).(May 2024)

[ ] 52.229-12, Tax on Certain Foreign Procurements .(56) (Feb 2021)

[ ] 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (41A U.S.C.A 4505, 10 U.S.C. (57) (Nov 2021) 3805).

[ ] 52.232-30, Installment Payments for Commercial Products and Commercial Services (41A U.S.C.A 4505, 10 U.S.C. 3805).(58) (Nov 2021)

XX(59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (31A U.S.C.A 3332).(Oct2018)

[ ] 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31A U.S.C.A 3332).(60)

[ ] 52.232-36, Payment by Third Party (31A U.S.C.A 3332).(61) (May 2014)

[ ] 52.239-1, Privacy or Security Safeguards (5A U.S.C.A 552a).(62) (Aug 1996)

XX(63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).(Nov 2024)

[ ] 52.242-5, Payments to Small Business Subcontractors (15A U.S.C.A 637(d)(13)).(64) (Jan 2017)

[ ] (65)

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (46 U.S.C. 55305 and 10A U.S.C.A 2631).(Nov 2021)

[ ] Alternate I of 52.247-64.(ii) (Apr 2003)

[ ] Alternate II of 52.247-64.(iii) (Nov 2021)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[ ]Contracting Officer check as appropriate.

[ ] 52.222-41, Service Contract Labor Standards (41A U.S.C.A chapter67).(1) (Aug 2018)

[ ] 52.222-42, Statement of Equivalent Rates for Federal Hires (29A U.S.C.A 206 and 41A U.S.C.A chapterA 67).(2) (May 2014)

[ ] 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (3) (Aug 2018) (29A U.S.C.A 206 and 41A U.S.C.A chapterA 67).

[ ] 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41A U.S.C.(4) A chapterA 67).

[ ] 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of (5) Certain Equipment-Requirements (May 2014) (41A U.S.C.A chapterA 67).

[ ] 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (6) (May 2014) (41A U.S.C.A chapterA 67).

[ ] 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 .(7) (Jan 2022)

[ ] 52.222-62, Paid Sick Leave Under Executive Order 13706 (E.O. 13706).(8) (Jan 2022)

[ ] 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42A U.S.C.A 1792).(9)

[ ] 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (49 U.S.C. 40118(10) (Jan 2025) (g)).

(d) . The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded Comptroller General Examination of Record using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1), in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (41A U.S.C.A 3509).(Nov 2021)

(ii) 52.203-17, Contractor Employee Whistleblower Rights (41 U.S.C. 4712).(Nov 2023)

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec (Section 1634 of Pub. L. 115-91).2023)

(v) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Section 889(Nov 2021) (a)(1)(A) of Pub. L. 115-232).

(vi) 52.204-27, Prohibition…