4.03 Justification At or Below SAT - March 30 2026 ProQuest Signed_Redacted.pdf
PDF 283 KB Posted
- Attached to
- Sole Source Library Database Subscriptions
- Solicitation number
- N0018926QL148
About this file
This is a Justification for Sole Source document for a federal contract action to procure database subscriptions for the United States Naval Academy Nimitz Library. The Purchase Request/Document number is 1301368143, and the requirement is restricted to ProQuest as the sole source supplier. The procurement covers subscription access to 22 databases including Advanced Technology & Aerospace Database, Natural Sciences Collection Database, History Vault WWII, History Vault Vietnam, Patrolagia Latina Database, DNSA, US Serial Set 1, Washington Post Historical Newspaper, Primary Sources of the Southeast, Chicago Tribune Historical Newspaper, U.S. Major Dailies, EconLit, Linguistics and Language Behavior Abstracts, American History in Video, PBS Video Collection, New York Times Historical Newspaper, Baltimore Sun Historical Newspaper, BBC Horizon Collection, CNN Video Collection, Serial Set Maps and Digital Collection, Royal Shakespeare Company, and Visual History Archive. All 22 databases are indexed by the Ex Libris Central Discovery Index and discoverable via Primo, the library's enterprise management system search interface.
The Period of Performance includes a base year from 15 May 2026 to 14 May 2027, Option Year I from 15 May 2027 to 14 May 2028, and Option Year II from 15 July 2028 to 14 May 2029. The justification cites three primary reasons for sole-source award: the databases are unique to ProQuest and cannot be replicated through other online database providers; the subscriptions are essential to USNA faculty and midshipmen education in Humanities and STEM fields and must remain compatible with existing library systems; and ProQuest holds proprietary and copyrighted content as the sole authorized retailer and aggregator. The requiring activity is the United States Naval Academy, with contracting authority delegated to NAVSUP Fleet Logistics Center, Norfolk Contracting Department Fleet Directorate. The document includes technical/requirements certification and contracting officer determination that sole-source circumstances are reasonably available under FAR 12.102(a).
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| File | Type | Posted |
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| 4.02 Solicitation - N0018926QL148 (1).pdf |
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Text version
Source Selection Information – See FAR 2.101 and 3.104
The total estimated value of this requirement, which includes a base and two (2) option years as outlined below is
Period of Performance:
Base 15 May 2026 to 14 May 2027 Option Year I 15 May 2027 to 14 May 2028 Option Year II 15 July 2028 to 14 May 2029
In conclusion, the requested supplies or services represent the minimum requirements of the government.
Describe in detail why only this source(s) can furnish the requirements to the exclusion of other sources.
All 22 database subscriptions from ProQuest are indexed by the Ex Libris Central Discovery Index and discoverable via Primo, the search interface that sits atop the Library’s enterprise management system, Alma. The referenced databases are unique to ProQuest and contain data and information that cannot be replicated through other online database providers. These databases contain essential information to the teaching and research of USNA Faculty and Midshipmen in the Humanities, and STEM fields.
The supplies or services must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.
All 22 of the database subscriptions have been utilized by the Nimitz Library in teaching and curriculum development. The renewal of the database access is essential to the Nimitz Library mission and no other substitute can provide access to all 22 databases. USNA faculty and staff are reliant on these database subscriptions for midshipmen education and no alternative will meet the strict curriculum. ProQuest is the sole provider of access to these databases, and as such, it is intended to solicit an award directly with them in accordance with FAR 12.201(a).
A patent, copyright or proprietary data limits competition.
ProQuest is the sole authorized retailer of the copyrighted content or sole aggregator/packager of copyrighted content that is considered proprietary for all 22 requirements listed.
TECHNICAL/REQUIREMENTS CERTIFICATION:
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF
MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION
PRECLUDES THE USE OF FULL AND OPEN COMPETITION.
Source Selection Information – See FAR 2.101 and 3.104
I HEREBY DETERMINE THAT THE CIRCUMSTANCES JUSTIFYING ONLY ONE SOURCE IS REASONABLY
AVAILABLE APPLIES TO THE CONTRACT ACTION.
Signature Date
United States Naval Academy Requiring Activity
Contracting Officer Signature Date
NAVSUP Fleet Logistics Center, Norfolk Contracting Department Fleet Directorate
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