4.01a Attch 1 PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

COMMANDER, NAVY REGION HAWAII

INSPECTION, TESTING & MAINTENANCE OF PORTABLE AND WHEELED

FLIGHTLINE FIRE EXTINGUISHERS

1. BACKGROUND

1.1. Commander, Navy Region Hawaii (CNRH) is the largest Pacific based command providing shore installation operating support to all subordinate Navy Commands and activities located in Hawaii. All services will be performed for the Federal Fire Department Hawaii, 650 Center Drive, Bldg. 284, Joint Base Pearl Harbor Hickam, HI 96860.

2. SCOPE OF WORK/OBJECTIVE

2.1. The Contractor shall provide services for the inspection, maintenance, recharging and testing of portable and wheeled fire extinguishers. Extinguishers consist of portable up to 20 pounds (lbs.) ABC, CO2, PKP, and K class, and wheeled 150 lbs. Amerex Model 674 Halotron clean agent extinguishers.

2.2. The Contractor shall provide disposal of extinguishers, including: portable ABC extinguishers up to 20 lbs.; carbon dioxide (CO2) extinguishers up to 20 lbs.; and Class K extinguishers up to 20 lbs.

3. PERFORMANCE REQUIREMENTS

3.1. General. The Contractor shall comply with requirements of 29 CFR Part 1910, Subpart L Fire Protection, Section 1910.157 Portable fire extinguishers; Section 1910.157(e) Inspection, Testing and Maintenance; National Fire Protection Association (NFPA) 10, Standard for Portable Fire Extinguishers; and manufacturers’ recommendations for each brand/type of fire extinguisher.

3.2. In accordance with NFPA 10, the Contractor shall complete the following services at the

Contractor’s facility within ten (10) business days from the date of pick-up of extinguishers.

3.2.1. 6-year internal maintenance on ABC class portable extinguishers, and wheeled 150 lbs. Amerex Model 674 Halotron clean agent extinguishers.

3.2.2. 5-year hydrostatic maintenance on CO2 and K class portable extinguishers.

3.2.3. Maintenance in accordance with manufacturer recommendations, inclusive of cost for repair or replacement parts and agent replacement and recharge.

3.3. Inspection Requirements. The Contractor shall perform an inspection before and after any maintenance/servicing to verify deficiencies reported are corrected per requirements of

NFPA 10.

3.4. Equipment, Tools, and Parts. The Contractor shall provide all equipment, tools, and parts necessary to perform maintenance in accordance with NFPA 10 and manufacturer recommendations, including replacement of seals, pins, replenishment of extinguishing agent, and replacement of labels on outer shells when warranted.

3.5. Record Keeping Requirements. The Contractor shall maintain a database/record keeping system per NFPA 10 to track inspection, testing, maintenance and disposal of fire extinguishers. The Contractor shall provide the Technical Point of Contact (TPOC) access to the database for viewing of records and printing reports. If Government access is not available, the Contractor shall provide a report in spreadsheet format via e-mail to the TPOC. Ownership of the data shall be that of the Government; however, a copy of each record shall be maintained by the Contractor for the duration of the contract. The database shall contain the following information:

3.5.1. Type of extinguisher (portable or wheeled)

3.5.2. Manufacturer name, date of manufacture, serial number

3.5.3. Type of extinguishing agent

3.5.4. Type of inspection, testing, maintenance performed, date of service, name of technician performing service

3.5.5. Type and amount of extinguishers disposed

3.6. Storage. All components in possession of the Contractor shall be stored per NFPA 10 and manufacturers’ recommendations.

3.7. Disposal. The Contractor shall provide a disposal program compliant with NFPA 10 and applicable environmental laws, rules, and regulations.

3.7.1. The Contractor shall identify fire extinguishers that cannot be returned to a safe and usable condition or that have exceeded its useful life in accordance with NFPA 10 or manufacturer recommendations, whichever is more stringent, for disposal.

3.7.2. The Contractor shall notify the government TPOC and obtain authorization prior to disposal of fire extinguishers. A summary regarding the reason for disposal must be provided.

3.8. Pick–up and Drop-off. The contractor shall pick up fire extinguishers for servicing at designated Government sites. It is the Contractor’s responsibility to obtain and maintain access to Joint Base Pearl Harbor-Hickam.

3.8.1. When scheduling pick-up, the Government will inform the contractor of the quantity, type, size, and pick-up location.

3.8.2. Upon pick-up, the Government will provide the contractor a government property list identifying the quantity, type, size and serial #.

3.8.3. The Contractor is responsible for safely transporting extinguishers, including compliance with Department of Transportation requirements for movement of pressurized containers, from the pick-up location to the Contractor’s servicing location. The Contractor shall be responsible for all extinguishers in their possession, including repair or replacement of extinguishers damaged while in possession of the Contractor.

3.8.4. Designated pick-up/drop-off locations are:

Federal Fire Department 650 Center Drive, Bldg. 284 Honolulu, HI 96818

Flightline Storage Facility Building 3039 Joint Base Pearl Harbor-Hickam, HI 96860

3.8.5. The Contractor shall return fire extinguishers to either of the two (2) pick- up/drop-off locations as determined by the Government.

4. SERVICE PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirement Surveillance

Method Frequency

PWS

Paragraph Performance

Threshold Inspection, testing, and maintenance in accordance with NFPA 10 and documentation provided within ten (10) business days

Assessment by the TPOC

Per each pickup/drop-off of fire extinguishers

3.1, 3.2 95% compliance

Inspection before and after servicing to verify compliance with NFPA 10

Assessment by the TPOC

Per each pickup/drop-off of fire extinguishers

3.3 95% compliance

Comply with guidelines for replacement of parts and replenishment of agents.

Assessment by the TPOC

Per each pickup/drop-off of fire extinguishers

3.4 95% compliance

Comply with record keeping and database requirements.

Assessment by the TPOC

Per each pickup/drop-off of fire extinguishers

3.5 95% compliance

Safe storage and transport of fire extinguishers

Assessment by the TPOC

Per each pickup/drop-off of fire extinguishers

3.6, 3.8 95% compliance

Provide disposal program with unserviceable report

Assessment by the TPOC

Per each pickup/drop-off of fire extinguishers

3.7 95% compliance

5. QUALITY CONTROL PLAN

5.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan (QCP) to ensure work performed meets or exceeds contract requirements and results in prompt correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

5.1.1. The Contractor’s QCP shall encompass the management system established to provide oversight of processes used in fulfilling requirements of the contract.

Contractor shall inform the TPOC of changes to requirements set forth by NFPA 10 or manufacturer recommendations.

5.1.2. The QCP shall address process guides/job guides, measurements and analysis, recall procedures, employee training, audits, process improvement, customer satisfaction, and quality testing.

5.1.3. Upon request by the Government, the Contractor shall provide the TPOC with documentation concerning the QCP methodology and quality controls used at the facility.

5.2. Quality Assurance (QA). The TPOC shall evaluate the Contractor’s performance through a number of surveillance methods including periodic inspections, customer feedback, and observations. The TPOC may inspect each task as completed or increase the number of quality assurance inspections as required. Periodic communication between the Contractor and TPOC will keep the Contractor informed of how the Government views the Contractor's performance and the Contractor will inform the Government of any problems. Appropriate action shall be taken to resolve outstanding issues. These informational sessions shall be at no additional cost to the Government and may be in the form of telephone, video-conferencing, and/or on-site meetings as mutually agreed by both parties.

6. INCIDENTAL GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1. General. None provided.

6.2. Facilities. None provided.

6.3. Utilities. None provided.

7. GOVERNMENT FURNISHED PROPERTY

7.1. Fire Extinguisher Brands. Fire extinguishers under this service agreement may be from multiple manufacturers including, but not limited to, Amerex, Buckeye, Ansul, and KIDDE. It is the contractor’s responsibility to acquire appropriate tools and manufacturer maintenance manuals.

7.2. Government-Furnished Property and Services.

7.2.1. The Contractor shall manage positive accountability for all GFP for authorized use in this contract and in a manner to prevent misuse and theft. Types and quantities of items listed are for informational purposes only; the actual quantity and type of supplies will be determined upon completion of physical inventory conducted by the Government and Contractor during the issuance of task order.

7.2.2. All GFP is to be provided in an “as is” condition per FAR 52.245-1(d)(2)(iii). The

Contractor will be given the opportunity to inspect such property prior to the property being provided.

7.3. Initial Task Order Inventory. The Contractor shall conduct a Government/Contractor hand-over inventory of GFP after the issuance of each task order. See Reference 1 GFP Listing.

7.4. Task Order Completion Inventory. At the completion of each task order the Contractor shall provide the customer inventory of GFP ensuring 100% accountability of all GFP.

The Contractor shall support periodic spot checks of accountable items when directed by the Technical Point of Contact (TPOC).

7.5. Historical GFP Records. The Contractor shall maintain archived records reflecting the disposal or transfer of accountable government property for the life of the contract.

8. CONTRACTOR QUALIFICATIONS/REQUIREMENTS

8.1. The Contractor shall ensure personnel performing work under this service agreement are properly trained, experienced, and certified in accordance with NFPA 10 and manufacturer requirements. All work shall be performed at facilities certified and designated for such purpose.

8.2. Upon request by the Government, the Contractor shall provide documentation of training, experience, and certification of employees performing work under this service agreement.

9. PERSONNEL

9.1. Contractor shall furnish sufficient personnel to perform all work specified within the time limit identified in this contract.

9.2. Federal Holidays: If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

New Year’s Day 1st of January Birthday of Martin Luther King, Jr. 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day 5th Monday in May Juneteenth National Independence 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

9.3. When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contractor employees and not DOD employees.

Contractor employees shall clearly identify themselves as a contractor (i.e., company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is.

All Contractor produced documents, and/or reports shall be suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

9.4. Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

9.5. Contractor personnel shall not make any commitment which commits the expenditure of

US Government resources.

9.6. The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

9.7. Contractor personnel shall not establish an employee-employer relationship with CNRH under this PWS.

9.8. The Contractor shall not provide personal services to CNRH. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the Technical Point of Contact

(TPOC).

9.9. Hours of operation: Normal hours of operation are from 8:00 AM through 2:00 PM, Monday through Friday and excluding Federal Holidays.

10. BASE ACCESS

10.1. The Contractor is responsible for ensuring employees participate in the Defense

Biometric Identification System (DBIDS) to obtain necessary access to the installation.

DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a limited time period.

10.2. The Government will not be responsible for any cost or time associated with obtaining

DBIDS registration, paper passes, vetting process, or inspections incurred during the DBIDS credentialing process.

10.3. Immediately report instances of lost or stolen passes to the Contracting officer.

11. POINT OF CONTACT

11.1. Technical Point-of-Contact (TPOC):

Primary: Jarett Martin, Battalion Chief-Prevention Phone: 808-471-8006 Email: jarett.f.martin.civ@us.navy.mil

Secondary: Mona Amisone, Regional Fire Prevention Chief Phone: 808-471-8100 Email: mona.e.amisone.civ@us.navy.mil

Tertiary: Gregg Moriguchi, Regional Fire Chief Phone: 808-471-3880 Email: gregg.t.moriguchi.civ@us.navy.mil

12. PERIOD OF PERFORMANCE

Base Contract: 12 months from award date Option Year 1: 12 months Option Year 2: 12 months Option Year 3: 12 months Option Year 4: 12 months