4-D. SPECIFICATIONS.pdf

IFB-SP-25-113

SPECIFICATIONS

AS NEEDED RAIN CAP SERVICES

1. INTRODUCTION

Pasco County is seeking to contract with a vendor to provide services related to remove/replace/repair/furnish and install the landfill rain caps, as per specifications.

2. GENERAL REQUIREMENTS

2.1 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2 All work must be completed by a contractor licensed in the state of Florida to perform all the work as described herein.

2.3 Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.4 All work assigned under the agreement will be performed at locations designated by Pasco County. (OR: Not Applicable).

2.5 Vendors must provide Safety Data Sheets (SDS) for all chemicals used on all Pasco County properties.

2.6 In addition to the Solid Waste Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.7 The County reserves the right to add and delete site locations as needed depending on the availability of funds.

2.8 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.9 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.10 The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.11 While it is the county’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.12 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.13 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

3. MINIMUM QUALIFICATIONS

3.1 Vendor Qualifications

3.1.1 The vendor must have been in business of providing similar goods or services for three (3) years.

3.1.2 The vendor must have held at least three (3) contracts similar in size and nature.

3.2 The County reserves the right to request information necessary to determine the ability of the Vendor(s) to perform the work, to include references.

4. SCOPE OF SERVICES

Vendor will provide services to remove/replace/repair/furnish and install landfill rain caps. These services include but are not limited to:

4.1 REMOVAL REQUIREMENTS

• The Vendor is responsible for the removal of any tires from the existing liner to a location designated by the County.

• Cut, roll and remove existing liner material and place the removed liner in the vicinity of the disposal unit, as directed

• The Vendor is responsible for the removal of any existing HDPE rain cap liner and the Vendor shall roll the removed liner material and store in a location designated by the County.

4.2 EARTHWORK PREPARATION

• The Vendor is responsible for spreading six (6) inches of earthen cover over the ash base prior to installation of the new liner. Soil will be provided by the County.

• The Vendor must construct a two-foot six inch (2'6") tall berm of sufficient width along each liner cut to divert stormwater.

4.3 TRENCHING AND GRADING

• The Vendor is responsible for excavating and backfilling an anchor trench on the new berm for liner placement at the toe of all ash landfill slopes.

• The Vendor is responsible for all surveying and grading of the rain cap area within the locations designated by the County are the contractor's responsibility.

• Grading must be conducted to ensure that there is no standing water on the liner following construction.

• The Vendor will be responsible for ensuring proper subgrade preparation prior to line installation.

4.4 LINER INSTALLATION

• The Vendor is responsible for installing new thirty (30) mil HDPE white, unfaced, high density polyethylene liner (contractor procured) over the designated area, weld seams and prepare for tire placement.

4.5 TIRE PLACEMENT

• The County will provide tires to be placed on the newly installed liner in a

10’ grid pattern.

• The Vendor is responsible for the tires to be, transported onsite, and secured in all directions with polyethylene rope (rope must be provided by contractor).

4.6 JOBSITE CONDITIONS

• The Vendor must provide its own sanitary facility and provide clean-up of the job site.

4.7 SCHEDULING

4.7.1 The work will only be performed during normal business hours of 7 AM- 3

PM Monday – Friday, excluding holidays, unless otherwise approved by the County in writing.

4.7.2 When it is necessary to perform work outside the normal business hours for the County, the Contractor must give the County a minimum of seventy-two (72) hours’ notice to the County.

4.8 Work to be performed under the contract will be requested by the Solid Waste

Department on an as-needed basis.

4.9 The County makes no guarantee of minimum or maximum quantities of work to be done under this contract.

4.10 The County reserves the right to add and delete site locations as needed depending on availability of funds.

4.11 Pricing must include all mobilization and demobilization, labor, tools, materials, and equipment needed to complete all services as described herein.

5. STAFFING/PERSONNEL REQUIREMENTS

5.1 Vendors are responsible for ensuring staffing levels are adequate to perform services described herein and are responsible for all costs associated with labor under this contract.

6. WORK OUTSIDE SCOPE OF WORK

6.1 Additional work identified outside the scope of this contract must be authorized in advance and in writing by the County.

6.2 The vendor must provide a price for any additional work identified prior to commencement.

6.3 No work will begin until a County Purchase Order or Encumbered Contract number is provided.

7. WARRANTY AND DAMAGES

7.1 All labor will be under warranty for one (1) year from the completion of each individual repair or replacement.

7.2 Should the vendor fail to perform damage repair or warranty work as scheduled, and to a standard acceptable by the County, the County will procure services from another vendor. These costs will be the responsibility of the vendor.

7.3 Vendor will be responsible for any costs (from neglect damage or personal injury) determined to be caused by the vendor.

7.4 Vendor will be responsible for all damage or personal injury resulting from its operations, including, but not limited to excavation and backfilling.

8. MOBILIZATION / DEMOBILIZATION

8.1 MOBILIZATION

Mobilization must be included in the line-item pricing and shall cover the following:

• Obtaining all required permits, insurance, and bonds.

• Set-up and tear-down activities

• Transportation and delivery of all equipment to the site.

• Furnishing and erecting plants, temporary buildings, and other necessary construction facilities, as required for the proper performance and completion of work

8.2 DEMOBILIZATION

Demobilization includes the following and must be included in the line-item pricing.

• Timely and proper removal of all Contractor-owned material and equipment from the job site

• Restoration and completion of work necessary to return the site to full compliance within contract documents.

END OF SPECIFICATIONS