4_Atch1_Specifications_20230905.pdf

Attachment 1 to Solicitation No. FA520923Q0080

Specifications Purchase of Combined Heat Plant (CHP) Materials for Yokota Air Base, Japan

05 September 2023

1. Description of Requirement. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to supply the combined heat plant for Yokota Air Base, Japan, as set forth in the Specifications and the Price List in accordance with (IAW) the terms and conditions of the Blanket Purchase Agreement (BPA) and applicable Government of Japan (GOJ) laws and trade practices.

1.1. Delivery Location. Combined heat plant (CHP) behind Bldg. 570 (Yokota Community Center (YCC)) at Yokota Air Base (Fussa-shi, Tokyo, 197-0001).

1.2. Items.

1.2.1. Liquid Ammonia.

Item No. Item Name

Annual Estimated Quantity

Unit Description or equal

A001 Liquid Ammonia, 19%

78,840 Gallon Ammonia Water Concentration 19%, 6850PHM00400850

Concentration at Shipment 19%, (860L Ammonia Specific Gravity 0.98) MFG: Nitto Chemical Industry Co., Ltd.

P/N: Ammonia Water 19%

Estimated Frequency: Under full load, the 6,000 gal tank will need to be refilled frequently.

Estimated Maximum Quantity per delivery:

Max – 2,000 gallon or up to maximum loading capacity per delivery vehicle

A002 Disposal Charge (Excess Ammonia)

TBD Gallon Disposal of Excess Ammonia Water Concentration

Refer to paragraph 1.2.1.2. for details.

Estimated Frequency: As necessary.

1.2.1.1. Requirements for Delivery of Liquid Ammonia.

1.2.1.1.1. Vehicle Requirements. A delivery vehicle shall have a pumping capability. Pump specifications must meet or exceed JRZL/ZLNH ROTARY LOBE PUMP JRZL330-102-12/ZLNH330- 102-12. The pump truck requires DIXON RH100 Connection to fill the tank.

1.2.1.1.2. Spillage Prevention. The Contractor shall use spill containment, i.e., use of a leak collection unit as well as cleaning apparatus to prevent any leaks. Additionally, the Contractor shall prevent any leaks when clearing the nozzle and the unloading system lines after unloading is completed.

1.2.1.2. Disposal of Excess Ammonia Water Concentration (Item No. A002). In case the Contractor attempts delivery for ordered quantity and cannot unload all the quantity, the Contractor shall promptly dispose of the remaining unused quantity and may charge disposal fees to the Government under the non-priced item (NPI). The dispose fee charge price will be negotiated on an as needed basis and shall not include any excessive charges for other direct cost elements for disposal of unused quantities. When the cost of this item is over $25,000.00 (or equivalent Japanese Yen converted by the current budget rate set forth by the U.S. Forces in Japan at the time when the call is placed), the order will be placed by the Contracting Officer.

1.2.2. Standard Gases.

Item No. Item Name

Annual Estimated Quantity

Unit Description or equal

B001 Gas Standard, N2+O2, CEMS Gas

6 Each Oxygen + Nitrogen (O2+N2) (Non-flammable, Non-toxic Mixed Gas), Compressed Gas, Gas Standard, N2+O2, Gas Span: Zero, Gas:

O2, Concentration Value (NOM) 2%, Balance N2, Filling Pressure 11.76MPa, Percentage Included 1.8~2.0%, Capacity: 47L (7.0 m3) CEMS Gas

Estimated Frequency: Under full load, 1 tank will need to be replaced a minimum once every 60 days (6 times per year)

B002 Gas Standard, N2+NO+CO, CEMS

Gas

6 Each Nitric Oxide + Carbon Monoxide + Nitrogen (NO+CO+N2) (Non-flammable, Non-toxic Mixed Gas) Gas Standard, N2+NO+CO, Gas Span:

SPAN1, Concentration Value (NOM) NO:

90PPM CO: 180PPM,

Balance N2, Filling Pressure 9.8MPa, Percentage Included NO81~99PPM

CO162~198PPM,

Capacity: 47L (7.0 m3) CEMS Gas

Estimated Frequency: Under full load, 1 tank

B003 Gas Standard, N2+O2, CEMS Gas

6 Each Oxygen + Nitrogen (O2 + N2) (Non-flammable, Non-toxic Mixed Gas), Compressed Gas Gas Standard, N2+O2, Gas Span: SPAN3, Gas: O2, Concentration Value (NOM) 18%, Balance N2, Filling Pressure 11.76MPa, Percentage Included 16.2~19.8%, Capacity: 47L (7.0 m3) CEMS Gas

Estimated Frequency: Under full load, 1 tank

B004 Gas Standard, N2+NO2, CEMS

Gas

6 Each Nitrogen Dioxide + Nitrogen (NO2+N2) (Non-flammable, Non-toxic Mixed Gas) Compresses Gas, Gas Standard, N2+NO2, Gas Span: SPAN4, Gas: NO2, Concentration Value (NOM)

90PPM,

Balance N2, Filling Pressure 11.76MPa, Percentage Included NO2 81~99PPM, Capacity: 47L (7.0 m3) CEMS Gas, 6830PHM00399737

Estimated Frequency: Under full load, 1 tank

B005 Gas Standard, N2+NH3, CEMS

Gas

6 Each

Ammonia + Nitrogen (NH3 + N2) (Non-flammable, Non-toxic Mixed Gas), Compressed Gas Gas Standard, N2+NH3, Gas Span: SPAN5, Gas: NH3, Concentration Value (NOM)

90PPM,

Balance N2, Filling Pressure 9.8MPa, Percentage Included NH3 85~95PPM, Capacity: 47L (7.0 m3) CEMS Gas

Estimated Frequency: Under full load, 1 tank

1.3. Safety Requirements.

1.3.1. Personal Protective Equipment (PPE). The contractor personnel shall wear a high visibility vest and a hard hat at the delivery site as a safety and precautionary measure.

1.3.2. Safety Data Sheet (SDS). The Contractor shall submit to the Requiring Activity and the Contracting Office the latest SDS of each item in English and/or Japanese. In the event that the English version is not available in the industry, the Contractor may submit the Japanese version with its statement that the English version is not available in the industry.

1.3.3. Spillage. The Contractor shall immediately report any spills to the Government Representative (GR). The Contractor shall be responsible for any spills or hazardous chemical releases resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel to properly perform their duties. The Contractor shall take immediate and appropriate actions to clean up any spill, including cleaning equipment and supplies, at no additional cost to the Government. The Contractor shall be responsible for clean-up of spillage and contaminated matter in accordance with all applicable laws and regulations.

1.4. Security Requirements. The delivery site is located within the controlled area. The Government will provide an escort at the delivery site. Once orders are placed, the Contractor shall coordinate a delivery schedule with the GR prior to the delivery date(s).

2. General Information.

2.1. Government Representative (GR). The Government’s technical point of contact (POC) is 374th Civil Engineer Squadron, Operations Flight, Operations Engineering, Material Control (374 CES/CEOEM). The responsible officers, i.e., Chief and/or NCOIC of 374 CES/CEOEM, will be reached at DSN: 225-8844 or Commercial: 042-552-2510 or 2511, Ext. 5-8844. The GR, with assistance from Schneider Electric, the Energy Savings Performance Contract (ESPC) contractor, at Yokota Air Base, will be responsible for monitoring the level of remaining quantities of the chemicals for each tank at the CHP.

The GR, except the Government contractor personnel, will be responsible for the acceptance of the delivered item(s), i.e., signing delivery tickets and accepting invoices.

2.2. Contractor Personnel.

2.2.1. Contract Manager (CM). The Contractor shall appoint a CM who shall be responsible for the performance of the work under this BPA. The name of this individual and an alternate(s), who shall act for the Contractor when the CM is absent, shall be designated in writing to the Contracting Officer. The CM and the alternate(s) shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this BPA. The CM and the alternate(s) shall be individuals who have good knowledge of English language communication skills.

2.2.2. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees to perform the Government requirements under the BPA. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this BPA is inconsistent with the interests of military security.

2.2.3. Other Country Nationals (OCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

2.3. Subcontracting. The subcontractors shall meet the standards required by this BPA to perform the service. The prime contractor is responsible for the performance of the subcontractors.

2.4. Reports of Damages, Destruction, Injury, or Death.

2.4.1. The Contractor shall report all incidents of damage or destruction to property, personal injury, and/or death to any person, arising out of and during the performance of this BPA. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, or employees.

2.4.2. The Contractor shall submit these reports to the Contracting Officer through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or by electronic.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident.

2.5. Responsibility for Damage. Any damages caused to U.S. Government property during the course of performing this BPA shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government by the Contractor.

2.6. Hours of Operation. The Contractor shall perform the service from 0730 to 1630, Monday through Friday, including Japanese Legal Holidays, but excluding the following U.S. Legal Holidays. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling in Sunday may be observed on the following Monday.

Federal Holidays

New Year’s Day January 1 Martin Luther King Jr. Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas day December 25

3. Government-Furnished Properties and Services. None.