4_Atch1_PWS_MLS_20210722_Final.pdf

Attachment 1 to Solicitation No. FA520921Q0072

PERFORMANCE WORK STATEMENT (PWS)

FOR

MEDICAL LABORATORY SCIENTIST (MLS)

FOR

CLINICAL LABORATORY SERVICES FLIGHT

374TH MEDICAL GROUP

YOKOTA AIR BASE, JAPAN

374 MDSS/SGSL

22 Jul 2021

Table of Contents

SECTION 1 Description of Services Page 3

SECTION 2 General Information Page 8

SECTION 3 Services Summary Page 23

SECTION 4 Government Furnished Property and Services Page 24

SECTION 5 Appendix Page 25

Appendix A. Applicable Publications and Forms

MEDICAL LABORATORY SCIENTIST (MLS)

AT 374TH MEDICAL GROUP/LABORATORY AT YOKOTA AIR BASE, JAPAN

SECTION 1

1. DESCRIPTION OF SERVICES. The Contractor shall provide one (1) Medical Laboratory Scientist (MLS) to support 374th Medical Group (374 MDG) at Yokota Air Base (AB), Japan, also referred to as the “Medical Treatment Facility” (MTF) or the 374 MDG herein, in accordance with the requirements contained in this PWS, the professional standards of The Joint Commission (TJC), the College of American Pathologists (CAP), the Air Force Health Services Inspection Agency Office of the Health Service Inspector (HSI), and applicable Air Force (AF) regulations. The Contractor shall furnish all labor, management, supervision, teaching, consultations, and reports, except as provided in Section 4. The Contractor shall provide laboratory services required for Government beneficiaries.

1.1. NON-PERSONAL SERVICES. This is a non-personal services contract. No personal services will be performed under this contract. The Contractor shall not perform any inherently governmental actions under this contract. The services rendered by the Contractor are rendered in the capacity of an independent contractor. The Government retains no direct control over the services provided by the Contractor. No contractor employee shall hold himself/herself out to be a Government employee, agent, or representative.

1.1.1. Mission Essential Status. Contractor employees are not designated as mission essential personnel.

1.1.2. MTF Requirements. Contractor employees shall complete all MTF-specified orientation program(s), meet initial and annual training requirements, and comply with all MTF policies, procedures, productivity standards, and instructions as provided by the MTF. The Government will provide an initial MTF orientation and an annual refresher training for contractor employees.

This requirement will be conducted during normal duty hours.

1.2. PROFESSIONAL QUALIFICATIONS/REQUIREMENTS.

1.2.1. In accordance with Title 42 of the U.S. Code of Federal Regulations (CFR) §493.1449, the laboratory scientist shall meet one of the following three (3) requirements:

1.2.1.1. Hold a Doctoral Degree in Medicine or Osteopathy in the United States; and is certified in both anatomic and clinical pathology by the American Board of Pathology or the American Osteopathic Board of Pathology;

1.2.1.2. Have earned a master’s degree in a chemical, physical, biological or clinical laboratory science or medical technology from an accredited institution; and at least two (2) years of laboratory training and/or experience, in high complexity testing within the subspecialty that the laboratory scientist will be working; or

1.2.1.3. Have earned a bachelor’s degree in a chemical, physical, biological or clinical laboratory science or medical technology from an accredited institution; and at least four (4) years of laboratory training and/or experience, in high complexity testing within the subspecialty that the laboratory scientist will be working.

1.2.2. Preferred (But not Mandatory) Certification: At least two (2) years of experience in transfusion services and/or microbiology services and certification as a Medical Laboratory Scientist by the American Society of Clinical Pathologists (ASCP) or a Medical Technologist by the American Medical Technologists (AMT).

1.2.3. Upon initial assignment, after six (6) months of hire, and annually from the date of initial competency, all laboratory scientists are required to undergo competency evaluation by the Laboratory Flight Commander (and may be further delegated as deemed necessary).

1.2.4. Knowledge of computer operations and proficiency in use of basic word processing, data entry and automated medical records. Proficient in operation of standard office equipment, such as personal computers, copiers, fax machines, and telephone systems.

1.2.5. Knowledge of medical privacy and confidentiality (Health Insurance Portability and Accountability Act [HIPAA]), The Joint Commission (TJC), and the Clinical Practice Guidelines (CPGs).

1.2.6. Must demonstrate ability to communicate effectively both orally and in writing.

1.2.7. Must be skillful and tactful in communicating with people who may be physically or mentally ill, uncooperative, fearful, emotionally distraught, and occasionally hostile.

1.2.8. Must have knowledge and experience, or demonstrate comprehension during training, with software and databases currently employed at the MTF (e.g., Microsoft Office, Excel and PowerPoint; Composite Health Care System [CHCS], Armed Forces Health Longitudinal Technological Application [AHLTA]). Must possess knowledge, skills, and computer program literacy to collect and analyze data.

1.2.9. Must have knowledge and experience, or demonstrate comprehension during training, in Patient Advocacy, Patient Privacy, and Customer Relations.

1.2.10. Must possess organization, problem-solving, and communication skills to articulate medical requirements to patients, families/care givers, and medical and non-medical staff in a professional and courteous way.

1.2.11. Familiarity with Department of Defense (DoD), U.S., non-profit healthcare systems and organizations, to include DoD Tri-Service Military Healthcare Systems, TRICARE purchased care system, Medicare, Medicaid and the Veterans Administration (VA) is desired.

1.2.12. English Language Requirement. The Contractor shall read, understand, speak, and write English fluently and clearly. A Test of English for International Communication (TOEIC) score of at least 900 or equivalent certificate is required of applicants whose native language is not English.

1.3. GENERAL SCOPE. The Contractor shall be responsible for supervising and performing clinical laboratory testing in any one or a combination of areas as described in the following sections and programs of the laboratory: Hematology, coagulation chemistry, urinalysis, serology, microbiology, micro-molecular, shipping, transfusion services/blood bank, and point-of-care testing program. Duties include, but are not limited to, reviewing daily results, writing and reviewing operating instructions, managing document control, calibrating analyzers, performing high complexity testing, teaching high complexity testing and consultative services between patients, team members, network/external providers, as well as ancillary health care workers. Performance shall meet the professional standards of TJC, the CAP, the Air Force Health Services Inspection Agency Office of the HSI, and applicable AF regulations.

1.3.1. The Government will provide training to include approved laboratory information system, MediaLab document control system, competency training for all testing available at Yokota, and Government IT systems requirements. The contractor employees shall have, or gain, functioning knowledge of all approved laboratory information system, MediaLab document control system, competency training for all testing available at Yokota and Government IT systems requirements, the CAP, TJC, HIPAA, DoD Health Information Privacy Regulation (DoD 602118-R) the Privacy Act, and DoD Privacy Program (DoD 5400. 1 l-R) to manage laboratory testing appropriately. All contractor employees that access Government IT systems shall be trained in security awareness, protection of Government sensitive and privacy information, and their responsibility and consequences before access is authorized.

1.4. POSITION REQUIREMENTS.

1.4.1. Calculate test results and measure prescribed quantities of samples during tests.

1.4.2. Notice pertinent details of specimens under microscopic study.

1.4.3. Perform a wide variety of laboratory tests either manually or using automated instrumentation.

1.4.4. Evaluate information against measurable criteria in the performance of laboratory test.

1.4.5. Perform precise and accurate laboratory testing according to established laboratory procedures.

1.4.6. Receive written requisitions from health care providers for routine and special laboratory tests.

1.4.7. Setup, validate, and adjust laboratory equipment and apparatus.

1.4.8. Obtain laboratory specimens directly from patients by venipuncture, instruct patient and staff on proper specimen collection.

1.4.9. Add reagents or indicator solutions, and subject’s specimens to various laboratory operations according to established procedures.

1.4.10. Prepare slides for microscopic analysis as necessary.

1.4.11. Observe test reactions, change of color, or formation of precipitates; studies or subjects treated specimens to automatic analyzing equipment to make qualitative and quantitative analysis.

1.4.12. Record test results to flat logs and request slips and file reports in the CHCS.

1.4.13. Bring to the attention of the section supervisor, pathologist, or general laboratory supervisor, any unusual or grossly abnormal test result.

1.4.14. Perform light general cleaning of work areas such as collection of trash, autoclaving of specimens, cleaning of bench tops and light dusting.

1.4.15. Prepare specimens for transport to MTF laboratory or for mail out.

1.4.16. Prepare biological waste for proper disposal.

1.4.17. Manage/perform the prescribed Quality Control (QC)/CAP programs.

1.4.18. Perform and document required equipment maintenance as required.

1.4.19. Adhere to infection control procedures including the use of personal protective equipment and proper disposal of waste

1.4.20. Participate in required equipment, in-service training and continuing medical education.

1.4.21. Ensure safe work environment and employ safe work habits.

1.4.22. Reports. The contractor employees shall prepare and submit trend analysis reports requested by the Functional Requirements Evaluator Designee (FRED).

1.4.23. Maintain and provide monthly statistical reports to oversight committees and functions within the timelines designated by the FRED.

1.4.24. The contractor employees may be responsible for conducting orientation of all new personnel to the laboratory.

1.4.25. Fulfill the CAP requirements of a Technical Supervisor.

1.4.26. Prepare all documentation to meet or exceed established standards of the MTF to include, timeliness, legibility, accuracy, content, format, and signature. Only MTF and AF approved abbreviations may be used for documentation of care in the health care record.

Contractor employees shall ensure complete patient identifying information is on all documentation that is to become part of a health care record.

SECTION 2

2. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contractor Employees. All contractor employees shall be clearly identifiable while on duty. All contract employees shall wear a Contractor nametag with the company name, individual’s name, and specialty displayed. The nametag shall be worn on the outermost garment. Facility badges, provided by the Government, must be worn at all times.

2.1.2. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The Contracting Officer (KO) may require that the Contractor remove any of its employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.3. Other Country Nationals (OCN). The Security Forces Squadron on each installation controls base entry. Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

2.1.4. U.S. Government and/or Master Labor Contract (MLC) Employees. The Contractor shall not hire employees of the U.S. Government and/or Government of Japan MLC employees in violation of the Procurement Integrity Act. See Federal Acquisition Regulation (FAR) 3.104.

Furthermore, the Contractor shall not employ any DoD employee, either military or civilian, unless such person seeks and receives approval in accordance with DoD 5500.7-R, Joint Ethics Regulation.

2.1.5. Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.6. Point of Contact (POC). The Contractor shall provide a POC that shall be responsible for the performance of the work. The POC shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The Contractor shall designate this individual, in writing, to the KO upon award. The Contractor shall maintain a current listing of employees, providing updates as changes occur. The POC shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO and/or Contracting Officer Representative (COR).

2.1.7. Appearance. While on duty, contractor employees shall be neat and clean, well-groomed, and dressed appropriately. Contractor employee’s clothing shall fit correctly to provide a professional, modest appearance in keeping with the normally accepted community standards of dress for the work being performed. In all cases, clothing shall be neat and clean.

This includes being free from visible dirt and stains. Closed toe shoes are required.

2.2. QUALITY CONTROL (QC). The Contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in Section 3, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, to correct non-conforming services and receive a satisfactory level of service from the Contractor.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate, or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The Contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by the COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of the COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. FUNCTIONAL REQUIREMENTS EVALUATOR DESIGNEES (FRED).

The FRED shall oversee the contractor employees’ performance, monitor schedule compliance (days/hours worked), inspect work performance, and submit monthly surveillance documentation to the COR. The FRED reports of non-conformance must be forwarded to the COR within three

(3) business days of the incident.

2.8. AVAILABILITY OF FACILITY.

2.8.1. Hours of Operations. The Laboratory is open twenty four (24) hours a day, seven (7) days a week.

2.8.2. Federal Holidays. Federal Holidays are paid days. The contractor employees may be required to perform duties during the Pacific Air Forces (PACAF) family days as well as during the monthly Samurai Readiness Training Days (SRTD).

New Year’s Day 01 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 04 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above.*

2.8.3. Work Schedules.

2.8.3.1. Workdays can consist of eight (8) to ten (10) hours a day, based on mission requirements. Services are generally required five (5) days each week (Monday through Friday), excluding the U.S. Federal holidays. The scheduled shifts within the 24 hours/7 days a week period of coverage will be at the discretion of the Squadron Commander and may be delegated as deemed necessary. Hours are subject to change based on need and as mutually agreed between the FRED/COR and contractor employees. However, the total number of hours will not exceed eighty (80) hours per two (2) week period. A lunch period is not a payable period, but will be coordinated with the FRED/COR. Commuting time to and from required place of performance is not compensable by the Government. In no case will overtime be authorized or paid.

2.8.3.2. Scheduled and Unscheduled Absences. Contractor employees are allowed to take up to twenty (20) work days of leave annually. Leave is classified as both annual, vacation, or sick leave. Leave shall be taken in one (1) day increments and shall not exceed ten (10) consecutive work days. All leave is considered non-paid days and shall be deducted from the Contractor’s monthly invoice. Timing and details shall be coordinated with the FRED/COR. Scheduled absences shall be scheduled at least thirty (30) days in advance and mutually agreed upon by the FRED/COR and contractor employees. Unscheduled absences shall be called into the FRED/COR by the contractor employees within the first two (2) hours of each duty day that he/she is unable to report to work.

2.8.3.3. Non-Duty Days: Contractor employees may not be required to perform on Government non-duty days or other times when the MTF may be closed such as the PACAF family days (approximately 7 - 9 days per year). The FRED/COR at each location shall notify the Contractor at least five (5) work days prior to the PACAF family days if performance will be required.

Days in which contractor personnel are not required to perform shall be considered non-paid days and shall be deducted from the Contractor’s monthly invoice.

Contract Line Item Number (CLIN)

Monthly amount divided by two-hundred and forty (240) hours (thirty (30) calendar days) = Hourly Rate

**Thirty (30) calendar days shall be used for calculation purposes regardless of the total number of days within the month. (e.g., February) **

2.8.3.4. If the contractor employees are ill or sick, the Contractor or designee must notify the FRED/COR of anticipated length of absence.

2.8.3.5. The contractor employees shall follow command announcements for reporting to work as it relates to inclement weather or base closures. In the event of real world disasters, all personnel shall respond to the MTF within thirty (30) minutes and will work until released by the

FRED/COR.

2.8.3.6. The base closure due to the inclement weather will be payable days.

2.8.4. Arrangement for Replacement Staff. The Contractor management staff shall replace permanent contractor employees at the earliest possible. Contractor employees must notify the Contractor and the Government staff (FRED, COR, Contract Administrator (CA), and/or KO) of the intention to vacate the job at least thirty (30) calendar days prior to the last duty day at the requesting location. (e.g., send resignation form/document to the Contractor). The Contractor must provide a candidate package to the Government staff no later than thirty (30) calendar days prior to the date of resignation. The Contractor management staff shall ensure that all temporary or permanent replacement staff are fully qualified, meet all pre-placement requirements, and are ready to perform within the required timeframe.

2.9. SECURITY REQUIREMENTS.

2.9.1. The Contractor Manager or alternate shall complete a Request for Identification Credential (Air Force Materiel Command (AFMC) Form 496) for each employee of the Contractor requiring access to Yokota Air Base. The request shall be submitted to Pass and Registration. The Government will provide a completed Identification Credential (AFMC Form 3876), which shall be issued, displayed and surrendered.

2.9.2. Computer Security. A National Agency Check (NAC) must occur for clearance for appropriate security of privacy act information. The Contractor is responsible for completing a Questionnaire for Public Trust Positions (Standard Form (SF) 85P) and providing fingerprint cards for each employee immediately with the hiring process, complying with regulations, DoD 5200.2-R, Chapter 1 and Appendix A, and Air Force Security System Instruction (AFSSI) 5027, Section 1.8.1.2.1. The above information must be completed and submitted to the MTF prior to seeing patients.

2.9.3. Government Computer Access. The Contractor shall ensure that all contractor employees comply with the requirement to obtain the minimum personnel security investigations as prescribed by DoD 5200.2-R and Air Force Instruction (AFI) 31-501, paragraphs 3.27.3.7 to

3.27.3.7.2. The Contractor shall work with the MTF to ensure that the pre-employment screening process for each employee classified as Automated Data Processing (ADP) I, II, III (as defined in DoD 5200.2-R) includes the appropriate investigations and that each contractor employee has the appropriate questionnaires and forms to be completed. All completed forms shall be reviewed by the Contractor and forwarded to the MTF for processing prior to the employee beginning work. The Contractor understands that, while the MTF Commander may allow contractor employees to temporarily occupy non-critical sensitive positions pending the NAC, the employees will be immediately removed from the position if at any time the NAC receives unfavorable adjudication, or if other unfavorable information that would affect the NAC becomes known. This shall be completed prior to the start of health care delivery. All documents shall be submitted to the designated MTF Security Manager.

2.10. CRIMINAL BACKGROUND CHECK REQUIREMENT.

2.10.1. The Contractor shall ensure that, as a condition of employment, the contractor employees providing patient care services under this contract meet the requirements of the Crime Control Act of 1990, as amended. This will be accomplished by successfully completing a Criminal Background Check consisting of a Federal Bureau of Investigation (FBI) fingerprint check and State Criminal History Repository check. The procedures for completing the required background checks are outlined within DoD Regulation 5200.1, The DoD Information Security Program, and DoD Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Services, 19 Jan 93. The Contractor shall be responsible for any costs associated with the Criminal Background Check.

2.10.2. Personnel may be employed under the contract pending completion of background checks but shall not care for minor children under 18 years of age alone until completion of the background checks.

2.10.3. All background investigation requests shall be submitted to the designated MTF Security Manager. The name of the COR shall be included in each request as the recipient of the results.

2.10.3.1. Tier 1 Background Investigations, Fitness and Suitability Adjudications: The Contractor shall ensure personnel comply with DoDI 5200.46 before submitting personnel resumes to the Government.

2.10.4. Individuals have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

2.10.5. Individuals who have previously received a background check shall provide proof of the check to the MTF Security Manager and submitted with the credentialing package, or obtain a new one. A new investigation is required if a break in service to the DoD results in a time lapse of more than two (2) years.

2.11. EMERGENCY HEALTH CARE. The MTF will provide emergency health care for contractor employees for injuries occurring while on duty in the MTF. These services will be billed to the contractor employees.

2.12. PATIENT SENSITIVITY. The contractor employees shall respect and maintain the basic rights of patients, demonstrating concern for personal dignity and human relationships.

Whenever the contractor employees receives complaints, the COR validates those, valid complaints will be forwarded to the KO for further action.

2.13. COMMUNICATION. The Contractor shall ensure contractor employees under its supervision maintain open and professional communication with members of the MTF.

Validated complaints will be reported in writing to the Contracting Office and the Contractor for action.

2.14. APPLICABLE PUBLICATION AND FORMS. The contractor employees shall comply with Medical Group Instructions (MDGI) 44-111, Infection Control Program; MDGI 44-102, Legal Blood Alcohol; MDGI 44-120, Blood Bank and Transfusion Services Operation;

and Medical Group Pamphlet (MDGP) 44-106, Laboratory Services Pamphlet. The applicable areas of those instructions will be briefed to the contractor employees prior to commencement of services. These documents are available in the MTF and maintained by the Government.

Supplements or amendments to instructions or publications from any organizational level may be issued during the life of the contract. The contractor employees shall immediately implement those changes.

2.15. AUTOMATED INFORMATION SYSTEMS III SECURITY REQUIREMENTS.

2.15.1. Contractor employees shall have access to and/or process information requiring protection under the Privacy Act of 1974 and the HIPAA of 1996 on unclassified automated information systems (AIS) under this contract. Therefore, contractor employees working for the Government under this contract are in non-sensitive public trust positions designated as AIS III (formally ADP) positions in accordance with DoD Directive 5200.2-R. In compliance with DoD Directive 5200.2-R, an NAC is required for all AIS III positions. The contractor management staff shall fully adhere to the provisions in these referenced publications by ensuring all contractor employees who are performing under this contract are prepared to complete the security requirements in accordance with requesting installation policy and procedures.

Contractor employees shall, for example, submit appropriate security forms that are complete and accurate or schedule and attend scheduled appointments.

2.15.2. Contractor employees shall submit security investigation forms per base requirements to the COR at least fourteen (14) business days prior to the employee’s required start date in the MTF. Contractor employees shall complete the Electronic Questionnaires for Investigations Processing (e-QIP) process in accordance with requesting base or MTF policy and procedure.

Failure to submit the e-QIP prior to starting performance may result in a “stop work” on the contract until the e-QIP is completed.

2.15.3. The MTF Security Manager will assist and process the security investigation forms in conjunction with the base Information Protection Office (IPO).

2.15.4. Contractor employees shall coordinate submission of fingerprints with the responsible base agency (i.e., MTF Security Office, IPO, etc.) and in accordance with applicable base procedure. Fingerprints shall be coordinated immediately following the successful submission of the security investigation forms as verified by the MTF Security Manager.

2.15.5. Contractor employees shall produce proof of citizenship (e.g., original Birth Certificate, passport, and Naturalization Certificate) upon request.

2.15.6. The contractor management staff shall advise contractor employees that a favorable Joint Personnel Adjudication System (JPAS) report is needed as a condition of employment under this contract. The contractor management staff understands the MTF Commander may allow contractor employees temporary or interim access to government systems in non-sensitive positions pending final adjudication of the National Agency Check with Inquiries (NACI). Any contractor employees receiving an “Unfavorable” determination will be immediately removed from the position.

2.16. TRAINING REQUIREMENTS.

2.16.1. Initial Training.

2.16.1.1. The Government will ensure adequate, consistent and available training to all contractor employee through MTF orientation, Computer Based Training (CBT), and section orientations.

2.16.1.2. This program requires utilization of a Government-owned training websites. The Government will use CBTs as the training platform; facilitate, monitor, and validate training of contractor employees; maintain complete and accurate training records for contractor employees;

and ensure annual/refresher training is completed within three (3) days of expiration. Contractor employees shall complete all newly introduced mandatory training is completed within timeframes designated by the Air Force.

2.16.1.3. All contract employees shall complete any mandatory and annual trainings required in accordance with DoD, AF Instructions, medical facility training requirements, and regulatory agencies (TJC), HIPAA, The Joint Commission (TJC), Health Services Inspection (HSI), AF Computer Security Policy, and AF Safety Policy). They shall complete any additional training as dictated by facility or work-center.

2.16.2. Other Training Requirements.

2.16.2.1. Continued Education. The contractor management staff, at their own expense, shall ensure contractor employees continue to meet the minimum standards for Continuing Education Unit (CEU) requirements for all contractor employees licensed, registered, or certified by state, national, or medical associations as prescribed in AFI 44-119, Medical Quality Operations.

CEUs shall be obtained at no additional cost to the Government. Contractor employees CEU maintenance will be validated at least annually for compliance and currency by the COR or his/her designee. Occasionally, no-cost CEUs may be available at the MTF and available to any contractor employees desiring to attend if space is available.

2.16.2.2. Basic Life Support (BLS) Certification. At a minimum, all contractor employees working within an MTF shall maintain current certification in the American Heart Association Basic Life Support (BLS)-Course C or the American Red Cross Cardiopulmonary Resuscitation (CPR)/BLS (Healthcare Provider) Course. Training shall be obtained at no cost to the Government so that contractor employees arrive in the position fully qualified. The Government may offer refresher training for contract workers on a space available basis. The Government will not pay for initial or recertification training obtained outside the MTF.

2.16.2.3. Health Insurance Portability and Accountability Act (HIPAA) of 1996. All contractor management staff and contractor employees performing services for the Air Force are required to complete initial and annual refresher HIPAA Privacy and Security Rule training as provided by the MTF for its personnel and will be held accountable for complying with health information privacy and security policies and procedures.

2.16.2.4. Training. Training will be conducted on military specific needs and on all equipment and testing performed within the departments the Contractor is assigned. Upon initial assignment, after six (6) months of hire, and annually from the date of initial competency, all laboratory scientists shall undergo competency evaluation by the Laboratory Flight Commander (and may be further delegated as deemed necessary). Remedial training will be conducted on an as needed basis, if highlighted through ongoing competency assessments.

2.17. RECORDS, FILES, DOCUMENTS, DATA, AND WORK PAPERS. All records, files, documents, data, and work papers provided by the Government remain Government property. Contractor employees shall comply with all Air Force Medical Service (AFMS) requirements for safe keeping, handling, release, and disposal of any of the above information.

These AFMS requirements shall include, but are not limited to, limiting access to Government data, tracking information from origin to disposal, removal of personal identifiers and thoroughly destroying information when work is completed according to Federal Law and DoD regulations.

If data is used or transmitted outside Government facilities, the Contractor shall be responsible for all aspects of physical and operational security. Inside Government facilities, contractor employees shall be responsible for following DoD and local directives regarding physical and operational security. Under no circumstances may any information or data used under this contract be transferred nor may work under this contract be performed outside the MTF.

2.18. DEPARTMENT OF DEFENSE SCHOOLS (DoDDS). Education, including special education, to the children of contractor employees who are eligible for services from DoDDS may attend school on a tuition and space available basis. Students must meet DoDDS criteria for special education. Services are provided based on an Individualized Educational Program. Most schools are not staffed for all disabilities although DoDDS staffs schools in specific locations for a full range of disabilities. Prior to sending contractor employees and their child(ren) with significant disabilities (i.e., blindness, deafness, severe mental retardation, serious emotional impairments) to the job location, the contractor employees shall ensure the child’s educational needs can be met.

2.19. REQUIRED INSURANCE. (In addition to that required by Japanese Law).

2.19.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

2.19.2. Type: Automobile Property Damage Insurance, Amount: Japanese Yen (JPY)3,000,000 or U.S. Dollar (USD) equivalent; and Bodily Injury Insurance, Amount: JPY30,000,000 or USD equivalent. All vehicles shall be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

2.19.3. Prior to the commencement of work, the Contractor shall certify in writing that your company has obtained and will maintain the required insurance for the life of the contract.

2.20. SECURITY AND SAFETY REQUIREMENTS.

2.20.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The Prime Contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected Contractor’s review upon personnel and/or vehicle pass issuance.

2.20.2 Security Requirements. The Contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The Contractor and employees shall return identification cards to Security Forces within twenty-four (24) hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within twenty-four (24) hours of termination.

2.20.3. Photography Permission. The Contractor shall obtain COR approval prior to commencing any photography.

2.20.4. Reports of Damages, Destruction, Injury, or Death.

2.20.4.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, or employees.

2.20.4.2. The Contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or by electronic.

(b) A complete written report shall be submitted within four (4) days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.20.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The Contractor shall comply with all pertinent requirements of the U.S. Air Force and Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.20.6. Environmental Regulations. The Contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The Contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.20.7. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, and/or other contaminants by the Contractor.

2.20.8. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials, and equipment/material not listed on hand-receipts, shall be disposed of off-base by the Contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the Contractor when the listed items have to be replaced.

2.20.9. Responsibility for Damages. Any damages caused to the U.S. Government property during the course of performing this contract shall be restored, replaced, and/or repaired to its original condition at no additional cost to the U.S. Government.

2.21. STATUS OF FORCES AGREEMENT (SOFA) STATUS. SOFA article I (b) will be provided to United States National(s), who is/are not ordinarily resident in Japan and solely for the purpose of executing this contract as a Medical Laboratory Scientist.

2.22. KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall report lost keys to the FRED/COR. The Contractor shall not duplicate any keys.

2.22.1. The Government may, at its option, require the Contractor to replace keys, reimburse the Government for replacement of locks, or re-key as a result of the Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost shall be deducted from the monthly payment.

2.23. HEALTH REQUIREMENTS.

2.23.1. The Centers for Disease Control and Prevention (CDC) Healthcare Infection Control Practices Advisory Committee (HICPAC) and Advisory Committee on Immunization Practices (ACIP) definition for Health Care Worker (HCW) is used here and includes:

i. All paid and unpaid persons working in health-care settings who have the potential for exposure to infectious materials, including body substances, contaminated medical supplies and equipment, contaminated environmental surfaces, or contaminated air.

ii. HCW might include (but are not limited to) physicians, nurses, nursing assistants, therapists, technicians, emergency medical service personnel, dental personnel, pharmacists, laboratory personnel, autopsy personnel, students and trainees, volunteers, contractual staff.

iii. HCW might also include persons (e.g., clerical, dietary, housekeeping, maintenance, and volunteers) not directly involved in patient care but potentially exposed to infectious agents that can be transmitted to and from HCW.

2.23.2. Department of Defense Joint Instruction AFJI 48-110 “Immunizations and Chemoprophylaxis” directs immunizations and chemoprophylactic practices follow current national standards as per CDC ACIP. Specific guidance for healthcare workers is posted on the internet.

i. http://www.cdc.gov/vaccines/acip/index.html and http://www.cdc.gov/niosh/topics/healthcare/

ii. For further information on current requirements, please contact Public Health (PH) at

DSN 315-225-5311.

2.23.3. At least fourteen (14) business days prior to start of work, the Contractor shall submit to the KO and COR, a complete employee qualification record for the HCW as proof of immunization of contractor employees working within the MTFs for the following diseases:

hepatitis B, influenza, measles, mumps, rubella, varicella, TDap, and proof of a negative TB skin test completed within the past twelve (12) months (if positive, proof of negative chest X-ray within the past twelve (12) months), hepatitis A, and poliovirus.

2.23.3.1. HCW shall in-process through PH within ten (10) duty days of arrival at 374 MDG.

2.23.3.2. HCW shall not begin duties until and unless determined to be in compliance with infection/immune status as defined by CDC ACIP and determined by PH.

2.23.3.3. No pre-employment medical tests or procedures required by the contract will be performed by the MTF (with the exception of Tuberculosis testing after start of work and http://www.cdc.gov/vaccines/acip/index.html exposure). Expenses for all required tests and/or procedures shall be borne by the Contractor or contractor employees, not the Government.

2.23.3.4. HCW working in an MTF shall be immunized annually with the influenza vaccine as recommended by the CDC. This vaccine will be provided by the Government at no cost to the Contractor. If the vaccine is obtained at other facilities, the cost shall be borne by the Contractor or contractor employees, not the Government.

2.23.3.5. Immunization information for contractor employees shall be provided to the respective MTF for government personnel to record and track in DoD computer systems.

2.23.3.6. The Government will provide post blood borne exposure protocols according to applicable Air Force Instructions.

2.23.3.7. Preventive, Prophylactic and Follow-up Procedures. The Contractor shall ensure that its employees are in compliance with preventive, prophylactic and follow-up procedures, as well as infection control and employee health program procedures, as established by the MTF.

Required preventive, prophylactic and follow-up procedures shall be paid by the Contractor. If care is received somewhere other than Yokota AB, the Contractor shall provide written verification of treatment.

2.23.3.8. Pregnant Employees. It is the responsibility of the Contractor to notify the COR of a pregnant employee. MTF Employees Health Office will provide information concerning any work hazards in that area. The Contractor shall notify its pregnant employee of any work hazards. It will be the employee and the Contractor’s joint decision whether the contracted employee works in the environment.

2.23.4. HIPAA Compliance. The Contractor agrees to abide by all the requirements of the HIPAA as codified at 45 CFR Part 160 and Part 164, subparts A and E, and implemented by DoD 6025.18-R regarding the privacy and confidentiality of health records and information being provided and shared under the resulting contract. The Contractor shall also comply with the Business Associate Agreement under Privacy of Protected Health Information. HIPAA is comprised of several different sections, each to be implemented by the Department of Health and Human Services. The medical facilities of the military services and the DoD health plans are specifically listed as covered by HIPAA. Currently, HIPAA Privacy and Security Rules, as set forth in the Code of Federal Regulations, are in effect for all MTFs. The specific implementation of HIPAA Privacy for DoD medical facility is set forth in DoD 6025.18-R, and for HIPAA Security, the requirements for AF MTF’s are contained in DoDI 8580.02 and AFI 41-217, which also contains additional Information Assurance requirements for all AF MTF’s. DoD 6025.18- R, DoD 8580.02-R are incorporated herein by reference. MTFs are responsible to insure overall compliance with HIPAA requirements, which includes incorporation of certain requirements in contracts entered or amended after the respective implementation dates.

In accordance with these regulations, the Contractor and its employees meet the definition of Business Associates. Therefore, a Business Associate Agreement is required by law to comply with both the HIPAA Privacy and Security regulations. This clause serves as that agreement for each MTF, whereby the Contractor and its employees agree to abide by all HIPAA Privacy and Security requirements regarding health information as defined in this clause, DoD 6025-18-R, DoD 8520.02-R, and AFI 41-217. Additional HIPAA requirements will be addressed when implemented.

2.23.5. Medical Liability Insurance. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor’s professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its issued employees. The Contractor shall maintain during the terms of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence $1,000,000.00, $3,000,000.00 aggregate. If at any time the Contractor changes insurance providers, the Contractor shall provide evidence to the KO via the COR that the Government will be indemnified to the limits specified above per specialty per occurrence. Reference AFI 44-119, Medical Quality Operations, 4.2.5.2. Non-personal services contract employees are independent contractors and are required to carry professional liability insurance. The Federal Tort Claims Act does NOT cover this individual. The Contractor is responsible to ensure that the individual has malpractice liability coverage. Non-personal services contract employees must have an active, valid, current and unrestricted license (with no limitations, stipulations or pending adverse actions) to psychology as a psychologist in any U.S.

state/jurisdiction. Employees are responsible for maintaining/renewing licensure from a state and if required, a certification or registration when caring for patients within the MTF. The psychologist shall not perform any service if license is inactive or revoked.

2.23.6. Medical Health Insurance Coverage. The contractor employees and their dependents residing with them in Japan, if applicable, shall have adequate health insurance coverage for overseas medical services. This includes coverage to pay for the cost of medical evacuation from the host country to receive emergency medical treatment when adequate treatment is not available in the host country.

2.23.7. Overseas Medical.

2.23.7.1. The contractor employees shall be prepared to use the medical and dental services of the host country. Medical care at overseas military treatment facilities is limited. Emergency care, when available, will be provided on a reimbursable basis, through MTF billing of the patients’ medical insurance. Patients are responsible for paying any copays, deductibles or non-covered services, if applicable, to the MTF. Mental health care professionals are generally not available in the military medical units, and host nation mental health professionals usually do not meet the needs of Americans. Individuals or family members with behavior disorders or requiring psychiatric or mental health care should not travel to overseas areas. Internal medicine practitioners and cardiologists are generally not available in military health care units. Military and foreign country pharmacies may not stock medicines or prescription drugs that are available in the U.S. The contractor employees shall pay for all prescriptions filled at the MTF. The MTF’s pharmacy rates are comparable to rates in the U.S.