4_Atch1_PWS_CatholicPriest_20240310.pdf

Attachment 1 to Solicitation No. FA520924Q0022

PERFORMANCE WORK STATEMENT (PWS)

FOR

AUXILIARY CATHOLIC PRIEST SERVICES

AT

YOKOTA AIR BASE, JAPAN

YOKOTA AIR BASE, JAPAN

MARCH 10, 2024

PERFORMANCE WORK STATEMENT (PWS)

FOR

AUXILIARY CATHOLIC PRIEST SERVICES AT YOKOTA AIR BASE, JAPAN

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES

1.1.1. Scope of Work: The Contractor shall serve as the primary celebrant at Masses, sacramental celebrations, and other services as scheduled by the Yokota Air Base Catholic Chaplain or his designated representative. In addition to celebrating Mass, the Contractor shall hear confessions prior to each Mass and perform at any Sacramental services as requested by the Catholic Chaplain or his designated representative.

1.1.2. Location: Primary facilities for the services provided will be, but not limited to, the Main Chapel, Bldg. 345, and the East Chapel, Bldg. 4314. Due to renovation or other issues, the Contractor may be tasked to celebrate Mass and hear confessions at facilities within the confines of Yokota Air Base.

1.1.3. Workmanship: All work shall be accomplished within the guidelines of the Roman Catholic Church, Air Force Instructions/Department of Air Force Instructions, and the Wing Chaplain’s Policy Statements.

1.1.4. Work to be Accomplished:

1.1.4.1. Hear confessions for 45 minutes prior to each Mass and celebrate Mass with a 7–10-minute homily at each Mass.

1.1.4.2. Perform at any Sacramental celebrations and other services as requested by the Catholic Chaplain or his designated representative.

1.1.5. Competency of Contracted Personnel: All services under this contract are to be performed by an adult male of at least 26 years of age with verifiable moral character and spiritual maturity. He must be an ordained Roman Catholic Priest possessing current faculties from the Archdiocese for the Military Services, USA, or a diocese/archdiocese within Japan and have credible references. He must exhibit sufficient English proficiency to celebrate Mass in English along with a 7–10-minute homily, also in English, and to celebrate the Sacrament of Reconciliation in English. Applicants must be willing to undergo a background check similar to that required of a childcare provider for US Air Force Child Development Centers. The Contractor shall be fully qualified to perform the required services without any supervision or direction by the Government personnel.

1.1.6. Contractor Points of Contact: The Contractor shall provide the Contracting Officer and the Catholic Chaplain with any changes to his current address, telephone numbers, and email address. The Contractor shall also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

1.1.7. Performance: The Contractor shall arrive at the chapel a minimum of 15 minutes before the contracted service event begins.

1.2. GENERAL INFORMATION

1.2.1. Contractor Responsibility:

1.2.1.1. The Contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation. This is a Non-Personal Service Contract.

1.2.1.2. The Contractor shall provide a qualified substitute in the event the Contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph

1.1.5 of this PWS.

1.2.1.3. The Contractor shall present a neat, well-groomed appearance appropriate for chapel worship services during all times while he is performing services under this contract.

1.2.1.4. The Contractor shall furnish his own transportation to and from Yokota Air Base.

1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

1.2.2. Administration:

1.2.2.1. The Contractor shall document work performed and present it to the Catholic Chaplain upon request. The Contractor must present an invoice to receive payment for services rendered.

1.2.2.2. Upon request, the Contractor may be issued a base pass for entrance to Yokota Air Base. See paragraph

1.2.6.1 of this PWS.

1.2.3. Personal Property: The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

1.2.4. Contractor Personnel:

1.2.4.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate or alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The CM and the alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract and shall be individuals who have good knowledge of English language communication skills.

1.2.4.2. The CM or alternate shall not perform any other services under this contract without coordination through the Contracting Officer. The CM shall report any problems that are encountered in any work locations to the Contracting Officer.

1.2.4.3. Removal of Contractor’s Employees: The Contractor shall utilize only experienced, responsible, and capable employees to perform the Government requirements under this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.2.4.4. Other Country Nationals (OCN): The Security Forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

1.2.4.5. The Contractor shall not employ any person who is an employee of the U.S. Government and/or Master Labor Contract employees if employing that person would create a conflict of interest or become a violation of the Procurement Integrity Act (See Federal Acquisition Regulation (FAR) 3.104.). Additionally, the Contractor shall not employ any person who is an employee of the Department of Defense (DoD), either military or civilian, unless such person seeks and receives approval according to DoD 5500.7-R, the Joint Ethics Regulation (JER).

1.2.5. Subcontracting: The subcontractors shall meet the standards required by this contract to perform the service.

The prime Contractor is responsible for the performance of the subcontractors.

1.2.6. Security and Safety Requirements:

1.2.6.1. Installation Base Passes: For access to U.S. Installations, the U.S. Government will issue all required Gate Passes to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents in accordance with each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

1.2.6.1.1. Gate Passes: In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers, and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to prepare documents to apply for the Gate Passes.

1.2.6.1.2. Vehicle Access: For vehicle access, the Contractor shall possess the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - JPY30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - JPY3,000,000 per occurrence.

1.2.6.2. Reports of Damages, Destruction, Injury, or Death:

1.2.6.2.1. The Contractor shall report all incidents of damage or destruction to property, personal injury, and/or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, or employees.

1.2.6.2.2. The Contractor shall submit these reports to the Contracting Officer through the Requiring Activity as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or by electronic.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident.

1.2.7. Contractor Liability for Personal Injury and/or Property Damage: The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

2. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES

2.1. EQUIPMENT: The Government will furnish all vestments, vessels, books, altar linens and other supplies necessary for the celebration of Sacraments.

2.2. LIABILITY: The Contractor shall be liable for loss, damage, or theft of Government property due to the Contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.

3. SERVICE SUMMARY (SS): Not applicable.

4. APPENDIX: None.