4 - 590-24-555_SOW_Replace Fire Alarm V2.pdf

Hampton VA Medical Center

Architect Engineer (A/E)

STATEMENT OF WORK

Replace Fire Alarm System

Project # 590-24-555

Provide professional Architect/Engineer services to include:

1. Site investigation

2. Electrical

3. Fire Protection

4. Environmental survey (lead, asbestos, mold identification, etc.)

5. Construction drawings and specifications

6. Third party construction estimates

7. Construction period services

8. Construction Inspections

9. Fire alarm commissioning plan

10. Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff

-- Project Scope --

SCOPE:

The A/E shall provide design services for NRM construction project 590-24-555. The intent of the project is to design a campus wide fire alarm system to replace the existing obsolete system, including all networked and monitored fire system components (for example: smoke detectors, tamper switches, relays, etc.) The system designed shall be networked, have a central fire alarm control panel in police dispatch, with a secondary main/central fire alarm control panel in the Safety Office, remote or automatic call out capability, and be scalable to add new buildings.

Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at

Hampton VA Medical Center, Hampton, Virginia, 23667.

Design for a construction budget of $8,320,000. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one (1) or more

-- Services --bid deduct alternatives totaling 10% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

The Architect/Engineer shall make a thorough investigation of the existing site to include identification of panel locations, conduit runs, and wall penetrations as well as alarm and supporting electrical circuit paths. Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans

Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide the manpower to reproduce prints. AutoCAD drawings may also be available for use contingent they are existing. The information provided is the best available, but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG

18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities but will assist with locating if workload permits).

Hazardous materials investigations. All areas affected by construction will receive a thorough investigation for hazardous materials. A certified industrial hygienist will be retained by the designer to complete all site investigations and testing. The VA will make available existing records. If destructive testing is required, access holes will be provided by the VA as directed by the IH. The designer shall provide removal/containment documents and cost estimate. Provide air monitoring services during construction.

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below.

HVAMC PRE CONSTRUCTION RISK ASSESSMENT/EVALUATION

PROJECT NAME: PROJECT NUMBER:

EXPECTED IMPACTS PLANS/MEASURES TO ADDRESS IMPACTS

1 Plumbing Outages

2 Mechanical Outages

3 Electrical Outages

4 Miscellaneous Utilities

5 Fire Alarm

6 VIBRATIONS

7 DUST (INFECTION

CONTROL)/AIR QUALITY

8 NOISE

9 EQUIPMENT

10 CREATION OR SPREAD OF

CONTAMINANTS

11 TRAFFIC FLOW‐‐PATIENTS,

VISITORS, STAFF,

CONTRACT PERSONNEL

12 LIMITS OF

CONSTRUCTION, BARRIER

LOCATION

13 HVAMC ANNUAL TB RISK

ASSESSMENT LEVEL IS LOW

Project Location: _________________________. Risk Assessment

Required based on vicinity of patient care areas?: Y N Subject to change during construction phase:

PPD / TB Risk Assessment Completed: . Non‐patient care area No TB screening: .

Provide bound specifications and 100% construction drawings with all xref’s bound.

Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2022 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

The A/E shall include in his design any environmental permits (i.e. VPDES) and ensure proper erosion control measures are also included in the contract documents for construction.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/til/ae/CostEstimatingManual.pdf.

Life safety and infection control are to be taken into account during all phases of design.

Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, temporary means of entrance and egress (i.e., ramps, steps, automatic door operators, push plates, sensors, etc.), minimizing impact on vehicle traffic, patient flow, etc.

All design submissions will be submitted in accordance with the Program Guide PG-

1815, Volume C, for Minor and NRM projects. These submission requirements may be found at the following web site https://www.cfm.va.gov/til/aeDesSubReq.asp. Other applicable program guides can be found at https://www.cfm.va.gov/til/dGuide.asp.

Provide construction period services to include shop drawings review, site inspections, and RFI response.

-- Site Investigations --

EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project.

Note: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/. A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. If available AutoCAD architectural/civil background drawings will be provided by the VA upon request.

The A/E shall field verify all dimensions, layouts, etc. A/E shall field verify every aspect that relates to the project.

EXPECTATION: Submit review package so they are received on the noted day.

Review

Due Date (Calendar

Days After NTP)

Initial Project Design Team (PDT)

Meeting 10

Schematic submission (90 days) 100

VA Review Period (30 days) 130

25% percent construction documents

(90 days) 220

VA Review Period (30 days) 250

-- Design Review Schedule --

50% percent construction documents

(90 days) 340

VA Review Period (30 days) 370

95% percent construction documents

(60 days) 430

VA Review Period (30 days) 460

100% Construction Documents (30 days) 490

Notes: NTP will be issued at contract award. A/E will be required to attend and take minutes from each PDT meeting. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in https://www.cfm.va.gov/til/aeDesSubReq.asp. Please pay specific attention to the schematic, design, and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects)

DELIVER ONE (1) DISC AND HARD COPIES PER SUBMISSION; DRAWINGS

SHALL BE ARCH E1 (30 in x 42 in – landscape; 1 ea.) AND ARCH C (18 in x

24 in – landscape; 3 ea.):

Schematic Submission (SS) 15%:

▪ Provide narratives/analysis

▪ Provide required layout plans, floor plans and drawings

▪ Calculations

▪ Develop phasing plans

▪ Preliminary cost estimate

▪ Complete applicable SS Checklists

Design Development (DD1) 25%:

▪ Address all comments from the Schematic Submission review.

▪ Identify all design calculations.

▪ Identify all existing utilities and utility requirements.

▪ Updated cost estimate

▪ Initiate applicable DD Checklist requirements

Design Development (DD2) 50%:

▪ Address all comments from the previous Submission review.

▪ Complete remaining DD Checklist requirements

Design Development (CD) 95%:

▪ Address all comments from the previous Submission review.

▪ Design all finishes

▪ Finalize required submittals.

▪ Complete applicable CD Checklist

Contract Documents (Bid documents):

▪ Submit a complete document package of all contract requirements. The Cover

Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

▪ Final cost estimate

▪ Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

-- Construction Period Services –

PROVIDE:

▪ Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.

▪ Review all submittals and provide recommendations to the VA within fourteen (14) calendar days upon request.

▪ Review and provide replies to contractor generated RFIs when required by the

Project Manager/COR within seven (7) calendar days.

▪ Review contractor's cost estimates and provide recommendations to the VA.

▪ Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction.

Visits made based on errors and omissions in design will be at no cost to the VA.

▪ Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

▪ Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s asbuilts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing:

1. Folder labeled “bid documents”

a. All specifications bound in one (1) word document (make sure spec sections are separated by page breaks and that new sections start on right hand page)

b. All drawing sheets in one .pdf file.

2. Folder labeled “DWG’s” with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc.) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of

AutoCAD.

3. Folder labeled “PDF sheets” containing separate .pdf documents for each discipline.

4. Folder labeled “cost estimate” containing a copy of the final construction cost estimate documents.

5. Folder labeled “calculations” containing final calculation documents.

6. Folder labeled “specifications” with a word document for each spec section.

7. Folder labeled “misc” for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.

8. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

▪ The A/E shall review and approve all specified equipment and installation submittals and shop drawings. The A/E shall attend the pre-construction conference to review and confirm project scope. During construction, the A/E shall allow one (1) pre-construction conference, three (3) intermediate inspections and one (1) final inspection as directed and scheduled by the COR.

-- Period of Performance –

▪ Design completion: 490 calendar days; VA design reviews

▪ Procurement timeframe: Six (6) months from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process

▪ Construction period services: 400 calendar days from construction award date

▪ Total contract period: 1,072 calendar days