4-4. Submission Instructions.pdf
PDF 150 KB Posted
- Attached to
- Athletic Rings, Pendants, and Jewelry
- Solicitation number
- 721-26001
- Issued by
- Travis County, Austin City, Texas
About this file
The document is a Submission Instructions for Suppliers issued by the University of Texas at Austin, detailing requirements for a solicitation through the Bonfire digital procurement portal. The solicitation seeks various services including software maintenance, support services, updates, data hosting, and audit services, with commodity codes for NIGP 92045 and 94620. Respondents must submit multiple documents by October 9, 2025, at 2:30 PM CDT, including Appendix One Execution of Offer, a technical proposal questionnaire, price schedules, bid tables for rings, pendants, medallions, and other jewelry items, and a primary contact information sheet. The submission process requires vendors to first submit an Intent to Bid by October 9, 2025, at 1:30 PM CDT, with a question period open from September 9 to September 18, 2025.
The submission requires detailed response templates for questionnaires and bid tables, which can be downloaded from the specified Bonfire portal URL. Respondents must provide published pricing catalogs, complete bid tables for various jewelry items, and indicate compliance with NCAA Bylaws and Certificate of Interested Parties requirements. The maximum file upload size is 1000 MB, with text fields limited to 2000 characters. Technical submission requirements include using compatible web browsers (Microsoft Edge, Google Chrome, or Mozilla Firefox), enabling JavaScript and browser cookies, and preparing responses in advance to meet length restrictions. Vendors experiencing technical difficulties can contact Bonfire support at Support@GoBonfire.com or visit their help forum.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-3. Addendum Acknowledgement Form.pdf | ||
| 3-1. RFP-721-26001 - Athletic Rings Pendants and Jewelry 9.9.25.pdf | ||
| 2-2. Appendix Two - Sample UT Services Agreement.docx | DOCX document |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Appendix One Execution of Offer
File Type: PDF (.pdf) Multiple Required
Does Respondent accept all terms and conditions in the solicitation and Appendix Two without exceptions?
Data Type:
Yes/No N/A Required
If Respondent is requesting an exception to any terms or conditions set forth in Appendix Two, they must upload a list of exceptions for review. Please specify the sections and the specific exceptions taken.
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Respondent Acknowledgemen Data Type: N/A Required t – Compliance with Appendix Three NCAA Bylaws
Yes/No
Respondent Acknowledgemen t – Compliance with Appendix Four Certificate of Interested Parties (Form 1295)
Data Type:
Yes/No N/A Required
Section 4 Technical Proposal – Respondent Questionnaire (Q-
35IN)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Supplementary Proposal Materials (Optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation?
Provide Name, Title, Email Address, Phone Number.
Data Type: Text N/A Required
Section 2 Price Schedule
File Type: PDF (.pdf) Multiple Required
Published Pricing Catalog/Price List
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Rings, Pendants, and Medallions BidTable (BT-
49JR)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the
Bonfire portal.
Other Jewelry Items and Non- Athletics Award, and Optional Services BidTable
(BT-28IR)
BidTable: Excel (.xlsx) 1 Optional
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 92045
Software Maintenance and Support Services and Updates and Data Hosting Services
NIGP 94620 Audit Services
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/199441.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/199441.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/199441
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Oct 09, 2025 1:30 PM CDT.
The Question period for this opportunity starts Sep 09, 2025 5:00 PM CDT. The Question period for this opportunity ends Sep 18, 2025 12:00 PM CDT. You will not be able to send messages after this time.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://utexas.bonfirehub.com/opportunities/199441
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct 09, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .