4-26-84 - Bid Specs - Pesticides.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-84

DATE PUBLISHED:

January 22, 2026

GOODS / SERVICE AREA:

Pesticides

BID OPENING:

Date: February 12, 2026 Time: 2:00 PM CST

CONTRACT PERIOD:

One (1) or more Years from Date of Award

See vendor signature page for details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District is seeking bids, from qualified distributors for one prime successful bidder to supply the district pest control products, to be ordered on an “as needed basis,” as required throughout the term of the contract, under a blanket purchase order agreement.

The District estimates that during the term of this agreement it will spend approximately $4,500 for a twelve (12) month period. This is not a guarantee but is listed for vendor guidance in estimating a discount. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.

The initial term of the contract will run from March 5, 2026 through March 4, 2027.

Vendors have the option to offer additional years on the vendor signature page.

SB-2 BID AWARD METHOD:

It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.

SB-3 PRIME AND SECONDARY VENDORS:

The successful vendor would be the prime supplier for all the major item(s) listed in these specifications. When an item is required and is not immediately available, the District retains the option to secure the item(s) from another source. The prime supplier would have the option to stock the item for future orders under the same conditions of the original agreement.

SB-4 ORDERING PROCEDURE:

Releases from the blanket purchase order will be made as needed. A list of Parkway personnel authorized to release orders will be made available to the successful vendor.

The person placing an order must provide the vendor the department blanket purchase order number or an individual purchase order number. Packing slips are required with each shipment.

The purchase order number must appear on the invoice, packing slip, and all cartons.

SB-5 CONTACT PERSON:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-6 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. SAMPLE AGREEMENT/CONTRACT (if applicable) The vendor shall provide a sample agreement/contract with submission.

4. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

5. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

6. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

7. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

8. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

9. PRICING SHEET

The vendor shall complete the Bonfire BT-57KU Bid Table.

SB-7 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-8 DELIVERY:

All bids MUST be F.O.B. to the Parkway Warehouse, located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be made to Parkway School District Receiving Warehouse, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be accepted Monday through Friday between 7:00 a.m.

and 2:00 p.m., excluding holidays and during inclement weather events the district is closed.

SB-9 WARRANTY:

The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.

SB-10 SUBSTITUTIONS ON ORDERED ITEMS:

No substitutions shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.

SB-11 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-12 PRODUCT LABELING:

All products must be labeled for use in and around schools.

SB-13 INFORMATION SHEETS:

The successful bidder must provide informational data sheets identifying all chemicals of the products they have been awarded within thirty (30) days after award.

SB-14 TERMS OF CONTRACT:

The awarded vendor must be able to provide a printout of what the District has purchased during the term of this agreement.

SB-15 SPECIFICATIONS/BID ITEMS:

Item Number Description Estimated Quantity

1 BASF Wasp Freeze, 17.5 oz, 12 cans per case 20 cases

2 Gentrol IGR concentrate, 16 oz., 6 bottles per case 1 case

3 Victor M309 Glue Board, 72 boards per case 6 cases

4 CB-80 XTRA Fogging Insecticide, 17 oz., 12 cans per case 2 cases

5 Advion Ant Gel Bait, 4 - 30-gram tubes 5 packs

6 Advion Roach Gel Bait, 4 - 30-gram tubes 5 packs

7 Protecta LP-black rodent bait box, 6 boxes per case 2 cases

8 Victor Tin Cat rodent trap, 12 traps per case 2 cases

9 Termidor SC Termiticide, 20 oz., 4 bottles per case 3 cases

10 Catchmaster 150M Mouse Glue Board, 96 glue boards per case 10 cases

11 Tempo SC Ultra Insecticide, 240 ML, 6 bottles per case 2 cases

12 Catchmaster 907 Vector Glue Boards, 12 boards per box 10 boxes

13 Generation Mini Blocks – 16 lb. pail 4 pails

14 Invade Bio Drain, 32 oz, 12 bottles per case 1 case

15 PT Alpine Fly Bait, 16-ounce cans 2 cases

16 Insect Light Traps, Vector Plasma 7 each

17 Insect Light Traps, Vector Plasma One 2 each

18 Delta Dust, 1 lb. bottle 4 each

19 Alpine WSG, 500 g 4 each

20 Demand CS, 1 quart 2 cases

21 Liquid Talstar, 1 quart 1 each

22 PT Cy-Kick 2 cases

23 Taurus SC 78 oz 4 bottles

24 Tandem 32 oz 2 bottles

SB-16 PROCUREMENT TIMELINE:

*all times are CST

Action Date* Bid Published January 22, 2026 11:00 AM Q&A End January 29, 2026 2:00 PM Intent to bid February 5, 2026 1:30 PM Bid Close February 5, 2026 2:00 PM Vendor Notified of Award (Tentative) February 12, 2026 4:00 PM