About this file
This is a Request for Bid (RFP) issued by Parkway School District for Bulk Treated Road Salt for the 2025-2026 snow season. The district is seeking bids from qualified distributors to supply treated road salt with an anti-caking product on an "as-needed basis" under a blanket purchase order agreement. The estimated usage is approximately 300 tons or $20,000 worth of road salt, with orders to be placed in 25-ton lots. The initial contract term is twelve (12) months, with the bid opening scheduled for October 14, 2025, at 3:00 PM CST. Vendors can submit proposals through the Parkway School District Bonfire Portal, with questions due by October 7, 2025, and the evaluation date set for October 28, 2025.
Pricing for the road salt is to be F.O.B. destination, with freight allowed and all shipping, handling, and fuel surcharges included in the item price. Deliveries will primarily be made to the Buildings and Grounds Department in Creve Coeur, Missouri, with acceptance between 7:00 a.m. and 2:00 p.m., Monday through Friday, excluding holidays and inclement weather. The district reserves the right to award the bid based on the lowest or best bid and maintains the option to cancel the contract if the product quality falls below acceptable levels. Vendors must be registered to do business in Missouri and will need to provide various documentation, including a W-9, references, and an Affidavit of Non-Collusion.
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REQUEST FOR BID
BID SPECIFICATIONS (THIS IS A FORMAL BID)
PROPOSAL
NUMBER:
26-23
DATE PUBLISHED:
October 1, 2025
GOODS / SERVICE AREA:
Bulk Treated Road Salt
BID OPENING:
Date: October 14, 2025
Time: 3:00 PM CST
MEETING ID PHONE PIN:
meet.google.com
/msw-tjuj-gxw
(US) -+1 323
3363-641
675 327 906#
CONTRACT PERIOD:
One (1) or more Years from Date of
Award See vendor signature page for details.
ADDRESS INQUIRIES ON:
The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/
RETURN BID ON:
The Parkway School District Bonfire Portal at
SB-1 GENERAL INFORMATION:
Parkway School District is seeking bids from qualified distributors, to supply the Bulk Treated Road Salt (treated with an anti-caking product), to be ordered on an “as needed basis”, as required throughout the term of the contract, under a blanket purchase order agreement.
The district estimates that during the term of this agreement it will use approximately 300 tons or $20,000 worth of road salt during the 2025-2026 snow season. This is not a guarantee but is listed for vendor guidance in estimating a discount. The district does not guarantee any quantities that it will purchase as a result of this invitation for bid.
The initial term of the contract will be twelve (12) months. Vendors have the opportunity to offer the district multi-year proposals in item number two of the vendor signature section.
SB-2 BID AWARD METHOD:
It is the district’s policy to award a bid based on the lowest or best bid. However, the district retains the right to award in whatever manner serves the best interests of the district.
SB-3 CONTACT INFORMATION:
Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.
If you have any technical questions regarding this bid, please contact Bill Freymuth, Grounds Supervisor, office phone: 314-415-4915.
https://meet.google.com/msw-tjuj-gxw?hs=122&authuser=0 https://meet.google.com/msw-tjuj-gxw?hs=122&authuser=0 tel:+1-323-641-3363 tel:+1-323-641-3363 https://parkwayschools.bonfirehub.com/
SB-4 PROPOSAL FORMAT AND CONTENTS
The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor uses company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.
1. PROPOSAL ON COMPANY LETTERHEAD
The vendor shall submit a quote on company letterhead.
2. COMPANY W-9
The vendor shall provide a current signed and dated W-9
3. SAMPLE AGREEMENT/CONTRACT (if applicable)
The vendor shall provide a sample agreement/contract with submission.
4. VENDOR SIGNATURE PAGE
This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.
5. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM
The vendor shall complete the form.
6. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:
● company name
● representative’s contact name
● email address
● phone number
7. SPECIFICATION SHEET/MANUALS
The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.
8. AFFIDAVIT OF NON-COLLUSION
The vendor shall complete the form.
9. PRICING SHEET
The vendor shall complete the Bonfire 25-100 pricing sheet.
SB-5 PRIME AND SECONDARY VENDORS:
The successful vendor(s) would be the prime supplier(s) for all the major item(s) listed in these specifications. When an item is required and is not immediately available, the District retains the option to secure the item(s) from another source. The prime supplier would have the option to stock the item for future orders under the same conditions of the original agreement.
SB-6 ORDERING PROCEDURE:
Releases from the blanket purchase order will be made as needed. A list of Parkway personnel authorized to release orders will be made available to the successful vendor(s).
The person placing an order must provide to the vendor the department blanket purchase order number or an individual purchase order number. Packing slips are required with each shipment.
The purchase order number must appear on the invoice, packing slip, and all cartons.
SB-7 SUBSTITUTIONS ON ORDERED ITEMS:
No substitutions shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause.
All unacceptable materials will be returned with no expense to the District.
SB-8 RELATED AND/OR SIMILAR ITEMS:
Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.
SB-9 DELIVERY:
Deliveries will primarily be to the Buildings and Grounds Department, 13157 N. Olive Spur Road;
Creve Coeur, Missouri 63141, occasionally deliveries will be made to other locations in the District.
Deliveries shall be accepted Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and during inclement weather events that the district is closed.
SB-10 PRICES:
All items shall be bid F.O.B., destination, freight allowed, Parkway School District Buildings and
Grounds Department, 13157 N. Olive Spur Road; Creve Coeur, Missouri 63141 and various locations in Parkway School District and must include all shipping, handling, fuel surcharges, etc.
and any other charges in each item price.
Orders will be placed by the District for twenty-five (25) ton lots on an “as needed basis”.
SB-11 SPECIFICATIONS:
Below are the list of products and the estimated quantities that might be used during the term of this agreement. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.
*Bid prices are to include any and all charges including all shipping, delivery, fuel surcharges, etc… delivered to any location in Parkway School District.
Item Qty UOM
Bulk Treated Road Salt (treated with an anti-caking product) 300 Tons
NOTE: If at any time during the contract period the quality of the product falls below the level of acceptability, we reserve the right to cancel and go to the next lowest bidder.
SB-12 PROCUREMENT TIMELINE:
Action Date*
Open Date October 1, 2025 - 12:00 PM
Questions Due October 7, 2025 - 11:00 AM
Intent To Bid October 14, 2025 - 2:30 PM
Bid Close October 14, 2025 - 3:00 PM
Evaluation Date October 28, 2025 - 4:00 PM
*All times listed are CST.
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