4-26-023 - Project Manual Final.pdf
PDF 7 MB Posted
- Attached to
- Judical Center HVAC Valve Replacement
- Solicitation number
- 26-023
- Issued by
- Winnebago County, Wisconsin
About this file
This is a Project Manual and bidding document issued by the Walworth County Department of Public Works in Wisconsin for the Judicial Center HVAC Valve Replacement project (Project #26-023). The scope of work encompasses the furnishing of all labor, materials, tools, and equipment necessary for selective demolition of existing piping and valve assemblies along with associated controls, and installation of new piping and valve assemblies and controls at the Walworth County Judicial Center located at 1800 County Road NN, Elkhorn, Wisconsin 53121. The project will be awarded under a single prime contract for general construction. Bid documents were issued on March 19, 2026, with a pre-bid meeting scheduled for March 31, 2026 at 10:00 a.m. at the Judicial Building's main entrance. Final questions must be submitted by April 2, 2026 at 1:00 p.m., and sealed bids are due by April 13, 2026 at 10:00 a.m. via electronic submission through Walworth County's Bonfire Portal. The anticipated award date is April 27, 2026, with project completion targeted for September 30, 2026.
All bids must be submitted electronically through the Bonfire Portal at https://walworthcountywi.bonfirehub.com and must include a bid bond in an amount not less than five percent (5%) of the total bid, a completed bid form, and a list of subcontractors if applicable. The County reserves the right to award the contract to the lowest responsive, qualified bidder and may reject any or all bids. Bidders must meet minimum qualification requirements including maintaining a permanent place of business, possessing the ability to obtain required insurance and bonding, demonstrating a successful record of completing projects on time and on budget, having adequate equipment and suitable financial status, and possessing appropriate technical experience. The bid price shall include all federal, state, and local applicable taxes, though Walworth County asserts exemption from state sales and use taxes and will implement its tax exemption procedure. The successful contractor must execute a performance and payment bond equal to at least 100% of the full contract price within three days following contract execution. All communications concerning the solicitation must be submitted in writing through the Messages feature in Bonfire, with questions due no later than the final questions deadline.
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Department of Public Works W4097 County Road NN
Elkhorn, WI 53121 www.co.walworth.wi.us
PROJECT MANUAL
Project #26-023
Judicial Center HVAC Valve Replacement
Schedule of Events:
March 19, 2026 March 31, 2026 (10:00 am) April 2, 2026 (1:00 pm) April 13, 2026 (10:00 am) April 27, 2026 September 30, 2026
Bid Documents Issued:
Pre-Bid Meeting:
Final Questions:
Bids Due:
Anticipated Award:
Project Completion
Contact Information:
Buyer: Carolyn Holt, Senior Buyer
Prepared by:
Angus-Young Associates, Inc. | 555 South River Street | Janesville, Wisconsin 53548 http://www.co.walworth.wi.us/
This Page Intentionally Left Blank
00 00 00- 2
#26-023 Judicial Center HVAC Valve Replacement 00 01 11 - 1
SECTION 00 01 11
TABLE OF CONTENTS
END OF SECTION
INTRODUCTORY INFORMATION
00 00 00 ï Cover Sheet 00 01 11 ï Table of Contents
DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS
00 11 00 ï Invitation to Bid 00 21 00 ï Instructions to Bidders 00 25 00 ï Pre-Bid Meeting 00 25 10 ï Public Bid Opening 00 41 00 ï Bid Form ï Qualification Statement 00 43 00 ï Bid Bond (A310) 00 43 10 ï Substitution Request Form 00 43 36 – List of Subcontractors 00 52 13 ï Standard Form of Agreement between Owner and Contractor (A101) 00 54 31 ï Digital Data Licensing Agreement (AIA C106) 00 61 16 ï Performance and Payment Bond (AIA A312) 00 72 00 ï General Conditions (A201) 00 73 00 ï Supplementary Conditions 00 73 16 ï Insurance Requirements
DIVISION 01 GENERAL REQUIREMENTS
01 10 00 ï General Project Requirements 01 23 00 ï Alternates 01 29 00 ï Payment Procedures 01 31 00 ï Project Management and Coordination 01 77 05 ï Closeout Procedures
DIVISION 23 MECHANICAL
23 00 00 ï Mechanical Scope of Work 23 01 00 ï Mechanical General Provisions 23 02 00 ï Piping Pressure Test Report 23 05 93 ï Testing, Adjusting & Balancing 23 07 00 ï Insulation 23 09 13 ï Instrumentation and Control Devices for HVAC 23 52 00 ï Hot Water Heating Systems
APPENDIX
Drawings
00 01 11 - 2
00 11 00 - 1
SECTION 00 11 00
INVITATION TO BID
GENERAL: Walworth County, Wisconsin will receive sealed bids for Judicial Center HVAC Valve Replacement until 10:00 a.m. local time, Monday, April 13, 2026. Sealed bids will be received by Walworth County Purchasing, W4097 County Highway NN, Elkhorn, WI 53121. Shortly after the time of deadline, a virtual bid opening will be conducted, and sealed bids will be publicly opened and recorded by Purchasing staff. Bids must be received, date and time stamped by Walworth County Purchasing on or before the deadline. Late responses will not be accepted.
BIDDING DOCUMENTS: All Walworth County solicitations are posted on Walworth Countyôs Bonfire Portal website at https://walworthcountywi.bonfirehub.com. Bidders may register for an account with Bonfire at no charge.
NOTE: Walworth County will make no attempt to contact vendors with updated information. It is the responsibility of each vendor to periodically check the website for any and all notifications, releases, and amendments associated with this solicitation.
SCOPE OF WORK: The bid solicited is for the Walworth County Judicial Center HVAC Valve Replacement located at 1800 County Road NN, Elkhorn, WI 53121. The work includes furnishing all labor, materials, tools, and equipment necessary for the Judicial Center HVAC Valve Replacement. The bid will include selective demolition of existing piping and valve assemblies, along with associated controls, and installation of new piping and valve assemblies and controls that are identified on the mechanical contract documents. The work will be issued under a single prime contract for general construction.
BIDDER QUALIFICATIONS: Bidder shall meet the following minimum requirements before award of any contract:
1) Maintains a permanent place of business.
2) Has the ability to obtain the required Insurance and Bonding for the project.
3) Has a successful record of completing projects on time and on budget.
4) Has adequate equipment to do work properly and expeditiously.
5) Has a suitable financial status to meet obligations incidental to work.
6) Has appropriate technical experience.
https://walworthcountywi.bonfirehub.com/
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00 21 00 - 1
SECTION 00 21 00
INSTRUCTIONS TO BIDDERS
1.01 BIDDING AND CONTRACT DOCUMENTS
A. Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Invitation to Bid, Instructions to Bidders, the bid form, and other bidding and contract forms.
B. The proposed Contract Documents consist of the form of Agreement between the Owner and Contractor, Conditions of the Contract (General and Supplementary Conditions), Drawings, Specifications, and all Addenda issued prior to execution of the Contract.
C. Definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201, or in other Contract Documents are applicable to the Bidding Documents.
1.02 EXAMINATION OF BIDDING DOCUMENTS
A. All bidders submitting bids for this work shall first examine site and all conditions that may affect bidding. Bidders shall take into consideration all such conditions as may affect work under this Contract.
B. The bidder is required to carefully examine the work site, plans and specifications, project manual, general conditions, contract and bond (where applicable), all as herein contained and known as the bid documents for the work contemplated. It will be assumed that the bidder has investigated and is satisfied as to the requirements of the bid documents. It is mutually agreed that the submission of a bid shall be considered as conclusive evidence that the bidder has made such examination and is satisfied as to all the conditions and contingencies.
C. No pleas of ignorance of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this specification, as a result of failure to make the necessary examinations and investigations will be accepted as an excuse for any failure or omission on the part of the bidding Contractor to fulfill, in every detail, all of the requirements of the bid documents, or will be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.
D. Drawings and Specifications included herein are representative and typical of the quality and type of construction for the Project.
E. In the bidding process the Contractor shall assume the same quality and level of detail in areas of the building not specifically shown or detailed.
F. All labor, equipment, parts, items, details of services or features not specifically mentioned which are regularly furnished in order to complete this type of purchase/work will be furnished at bid pricing and shall conform in quality, workmanship, and service to that usually provided by the practice as specified in this Project Manual.
G. Should bidder have any questions or find discrepancies or ambiguities in Drawings or Specifications or should there be doubt as to their meaning, bidder shall notify the Buyer at once who will send a written addendum to all bidders. Buyer will not be responsible for any oral instructions.
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H. If any errors or omissions appear in Drawings, Specifications, or other documents, bidder shall notify Buyer prior to submitting bid. Should conflict occur in or between Drawings and Specifications, bidding Contractor is deemed to have estimated the more expensive way of doing the work unless bidding Contractor shall have asked for and obtained a written decision before submission of bids as to which method or materials will be required.
1.03 INQUIRIES ï SINGLE POINT OF CONTACT:
All communications concerning the solicitation must be submitted in writing using the ñMessagesò feature under this Project in Bonfire at https://walworthcountywi.bonfirehub.com. Unless otherwise noted, questions must be received no later than the date stated in the solicitation.
1.04 OTHER MANUFACTURERS AS APPROVED BY OWNER (where applicable)
A. Owner will consider substitutions for other manufacturerôs material, product, or equipment only when such requests are submitted no less than ten (10) days prior to bid due date. Such requests shall be submitted on 00 43 10 Substitution Request Form as provided in the bid document.
B. Approved substitutions will be declared by Addendum.
C. The decision of Owner is final concerning all products, materials, equipment, or other approvals.
D. If no additional products have been submitted for approval and approved, as described herein, the specified product(s) must be provided.
1.05 ADDENDA
A. Addenda will be posted to https://walworthcountywi.bonfirehub.com.
B. Addenda will be issued no later than five (5) days prior to the date for receipt of Bids except an Addendum canceling the project or one which includes postponement of the date for receipt of Bids.
C. Bidders shall acknowledge receipt and incorporation of all addenda. Any addenda issued during the time of bidding shall be included with the bid, and in executing a contract they will become a part thereof. Contact with any other party or attempts by bidders to contact any other party may result in the rejection of their bid.
1.06 TAXES
A. Unless otherwise specified, bid price includes all federal, state, and local taxes which are applicable to the Work. The Owner asserts to be exempt from payment of State sales and use taxes and reserves the right to implement the Ownerôs state sales tax exemption procedure. The Bidder shall exclude all State sales and use tax, pursuant to sed. 77.54 (9m), Wis. Stats., from their bid.
Contractor(s) shall properly document sales-exempt transactions utilizing the appropriate Wisconsin Sales and Use Tax Exemption Certificate(s).
1.07 PREPARATION OF BIDS
A. Bids shall be submitted on the forms included with the Bidding Documents.
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B. Unit Price to Prevail: In the event of a price disparity between the unit and extended price, the unit price shall prevail unless judged obviously in error by the Owner.
C. All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change."
D. Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder's refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall make no additional stipulations on the bid form nor qualify the Bid in any other manner.
E. Bid shall be submitted in Bonfire by the person or persons legally authorized to bind the Bidder to a contract, or the person or persons authorized to submit a bid on their behalf.
1.08 BID BOND / DEPOSIT
A. Bid Bond payable to the Owner in the amount of not less than five percent (5%) of the total bid shall accompany each bid as a guarantee that if the bid is accepted, bidder will execute the proposed contract and file the required bonds (where applicable) within ten (10) days after being notified of the award of contract. Bid Bond must be issued by a company licensed to do business in the State of Wisconsin.
B. If successful bidder files contract and bond, Bid Bond will be returned. If successful bidder fails to file such Contract and Bond, Bid Bond shall be forfeited to Owner as liquidated damages.
C. All certified check deposits, except those of two (2) lowest bidders, will be returned to their makers within ten (10) days after bid opening. Check deposits of two (2) lowest bidders will be returned upon signing of Contract and furnishing of Bond by successful bidder.
D. Bids and Bid Security shall remain valid for a period of 60 days from date of bid opening.
1.09 SUBMISSION OF BIDS
A. Owner will only accept electronic submittals in response to this solicitation. All bids must be submitted electronically using Walworth Countyôs Bonfire Portal by the time and in the manner prescribed. Bonfire will serve as the bid collection destination.
B. Electronic Submission of Bids through Bonfire at https://walworthcountywi.bonfirehub.com/
C. Bids received after the time and date for receipt of Bids will not be accepted.
D. Bidder shall assume full responsibility for timely electronic delivery of Bids.
E. Oral, telephonic, facsimile, email or other electronically transmitted bids will not be considered and will be rejected.
F. Submit the following documents:
1) Bid Form
2) Bid Bond
3) List of Subcontractors, if applicable
G. It is not necessary to submit the entire bid document with the bid.
1.10 MODIFICATION OR WITHDRAWAL OF BID
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A. A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid.
B. Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified or withdrawn.
C. Bids requiring modification shall be withdrawn.
D. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids if they are then fully in conformance with these Instructions to Bidders.
1.11 OPENING OF BIDS
A. At the discretion of the Owner, if stipulated in the Invitation to Bid, the properly identified Bids received on time will be publicly opened by the Owner as stated in the Invitation to Bid, Section 00 11 00.
B. Owner will receive sealed bids in the manner prescribed in the Invitation to Bid Section 00 11 00.
1.12 REJECTION OF BIDS
A. The Owner shall have the right to reject any or all Bids. A Bid not accompanied by a required bid security or by other data required by the Bidding Documents, or a Bid which is in any way incomplete or irregular is subject to rejection.
1.13 SUB-CONTRACTS
A. Upon request, Bidder shall submit a complete list of all Sub-Contractors to be used on the project for Ownerôs review. Submit the list to the Owner within two (2) days after request.
1.14 AWARD OF CONTRACT
A. It is the intent of the Owner to award a Contract to the lowest cost, responsive, qualified Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner's judgment, is in the Owner's own best interests. The Owner reserves the right to request additional information to verify qualifications.
B. Owner will take into consideration Base Bids, and Alternate Bids, in any combination and in the Owner's best interests, when reviewing bids and reserves the right to reject any or all bids which, in the opinion of Owner, will be insufficient to carry out Work under the terms of the Contract and Specifications.
C. Before any contract is awarded, the bidder may be required to furnish a complete statement of the origin, composition and manufacture of any or all materials to be used in the work, together with samples, which may be subjected to tests provided for in these specifications to determine their quality and fitness for the work.
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D. The contract shall be deemed as having been awarded when formal recommendation of award has been approved by the appropriate County Committee or Board having the authority to make such approval.
E. The final agreement shall be made in the form of a Contract drafted by the Owner and executed by the Owner and the bidding Contractor(s).
1.15 CONTRACT SECURITY
A. The Contractor shall deliver the required bonds to the Owner no later than three days following contract execution.
B. The Contractor shall execute a contract bond, in an amount at least equal to 100% of the full contract price, covering the faithful performance of the Contract and payment of all subcontractors and suppliers providing work and materials under this contract. Such bond to be executed by a surety company acceptable to the Owner.
C. In the event the surety takes over the work under the contract, the surety shall be bound by all the provisions of the contract.
D. The premiums on all bonds shall be paid by the Contractor.
1.16 DESIGN CLARIFICATIONS AFTER CONTRACT
A. The Drawings and Specifications included herein are representative and typical of the quality and type of construction for the Project.
B. In the bidding process the Contractor shall assume the same quality and level of detail in areas of the building not specifically shown or detailed.
C. When questions arise during construction relating to items not detailed on the architectural or engineering drawings, the Contractor shall submit a Request for Information (RFI) document and explanatory drawing or statement illustrating what the Contractor is questioning for design intent. The Request for Information (RFI) shall be submitted to the Architect for review.
D. If Contractor has failed to completely review the Drawings and the Project Manual for the subject answer submitted via the Request for Information (RFI), and the information is clearly identified on the Drawings or in the Project Manual determined by the Architect or Engineer, the Contractor will be subject to reimburse the Architect or Engineer for the time spent verifying and confirming the condition of the Request for Information (RFI).
END OF SECTION
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00 25 00 - 1
SECTION 00 25 00
PRE-BID MEETING
1. PART 1 GENERAL
1.01 OPTIONAL PRE-BID MEETING
A. One Pre-Bid meeting will take place at 10:00 a.m. (local time) on Tuesday, March 31, 2026 for the purpose of Contractors, Subcontractors and Suppliers to examine the buildings and project site.
Project-related questions will be discussed and a tour of the work areas will be conducted.
B. Interested parties should meet promptly in the main entrance of the Walworth County Judicial Building located at 1800 County Rd NN, Elkhorn, WI.
C. Interested parties are reminded to review all bid documents, plans, specifications, etc. prior to the pre-bid meeting.
D. Attendance is not mandatory.
1. This will be an opportunity to visit secure areas of the building where work under this bid is required.
E. Architect and Owner will be in attendance.
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SECTION 00 25 10
PUBLIC BID OPENING
No in-person bid openings are conducted in Walworth County.
Interested parties may participate in the public bid opening for this project as described in this Section.
Bids opened and read are considered preliminary and subject to review and verification of applicable bid requirements. Contract(s) will be awarded to the lowest responsive, responsible bidder unless stated otherwise in the request for bids.
The County will host this bid opening on Monday, April 13, 2026 at 10:15 a.m. via Microsoft Teams meeting.
Interested participants may attend electronically via the livestream video conference by using the access information provided below.
Microsoft Teams meeting Join: https://teams.microsoft.com/meet/29946381803311?p=fCBPJCv8P0ZiMQnzR5
Meeting ID: 299 463 818 033 11 Passcode: Xo2S3k8o Need help? | System reference Dial in by phone +1 414-219-0219,,335026482# United States, Milwaukee Find a local number Phone conference ID: 335 026 482#
END OF SECTION
#26-023 Judicial Center HVAC Valve Replacement 00 25 10 - 1 https://teams.microsoft.com/meet/29946381803311?p=fCBPJCv8P0ZiMQnzR5
00 25 10 - 2
SECTION 00 41 00
BID FORM AND QUALIFICATION STATEMENT
Judicial Center HVAC Valve Replacement County Project No. 26-023
#26-023 Judicial Center HVAC Valve Replacement
00 41 00 - 1
**To be completed electronically in Bonfire**
00 41 00 - 2
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AIA
Document A310
TM
– 2010
Bid Bond
AIA Document A310™ – 2010. Copyright © 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA®
Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 08:37:47 on 02/10/2017 under Order No.9954761395_1 which expires on 09/15/2017, and is not for resale.
User Notes: (2002408272)
ADDITIONS AND DELETIONS:
The author of this document has added information needed for its completion.
The author may also have revised the text of the original AIA standard form.
An Additions and Deletions
Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.
This document has important legal consequences.
Consultation with an attorney is encouraged with respect to its completion or modification.
Any singular reference to
Contractor, Surety, Owner or other party shall be considered plural where applicable.
ELECTRONIC COPYING of any portion of this AIA Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.
CONTRACTOR:
(Name, legal status and address)
SURETY:
(Name, legal status and principal place of business)
OWNER:
(Name, legal status and address)
BOND AMOUNT: $ « »
PROJECT:
(Name, location or address, and Project number, if any)
«A310»
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the
Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the
Owner and Contractor shall obtain the Surety’s consent for an extension beyond sixty
(60) days.
If this Bond is issued in connection with a subcontractor’s bid to a Contractor, the term
Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
SECTION 00 43 00
BID BOND (A310)
AIA Document A310™ – 2010. Copyright © 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA®
Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 08:37:47 on 02/10/2017 under Order No.9954761395_1 which expires on 09/15/2017, and is not for resale.
User Notes: (2002408272)
Signed and sealed this « » day of « » , « »
(Contractor as Principal) (Seal)
(Witness) (Title)
(Surety) (Seal)
(Witness) (Title)
SECTION 00 43 10
SUBSTITUTION REQUEST FORM
**To be completed electronically in Bonfire, if applicable**
#26-023 Judicial Center HVAC Valve Replacement 00 43 10 - 1 mailto:cholt@co.walworth.wi.us
00 43 10 - 2
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SECTION 00 43 36
LIST OF SUBCONTRACTORS
26-023 Judicial Center HVAC Valve Replacement
00 43 36 - 1
**To be completed electronically in Bonfire, if applicable**
00 43 36 - 2
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STANDARD FORM OF AGREEMENT
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Digital Data Licensing Agreement
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