4-2026004 Expo Center Maintenance, Security, Safety Improvements.pdf

Preparation & Submission Requirements, Page 1 of 5

WAUKESHA COUNTY, WISCONSIN

Request for Proposal (RFP) # 2026004 Design/Engineering Services

Expo Center Maintenance, Security, and Safety Improvements Waukesha County

CONTACT INFORMATION

Buyer Renae Mutchie E-mail rmutchie@waukeshacounty.gov Fax 262-548-7668 Mailing Address Waukesha County Purchasing Division

515 W. Moreland Blvd, Rm AC310 Waukesha, WI 53188

SCHEDULE OF EVENTS

The following dates are provided for your information and planning purposes. Although every effort will be made to follow this schedule, we reserve the right to modify the dates as necessary.

RFP Released: Friday, 1/30/2026 Pre-Proposal Conference: Wednesday, 2/11/2026 at 1:00pm CST Pre-Proposal Location: Waukesha County Expo Center

1000 Northview Rd – Door #6 Waukesha, WI 53188

Questions Due: Friday, 2/13/2026 by 2:00 pm CST/CDT Amendment Posted: Wednesday, 2/18/2026 by 2:00 pm CST/CDT Proposals Due: Thursday, 2/26/2026 by 2:00 p.m. CST/CDT Notification of Interviews (if required): Thursday, 3/5/2026 by 4:30 pm CST/CDT Interviews (if required): Monday, 3/9/2026, time(s) to be determined Finance Committee Approval: Wednesday, 3/18/2026 Design Contract Fully Executed: April 2026

Preparation & Submission Requirements, Page 2 of 5

REQUEST FOR PROPOSAL

PREPARATION, SUBMISSION, PROCESS AND AWARD

1. COMMUNICATION

The Purchasing Division issues this Request for Proposal (RFP) on behalf of Waukesha County Department of Parks and Land Use (County). The Buyer assigned to this RFP, along with contact information, is noted on Page 1. The Buyer is the sole point of contact during this process and no information provided by any other personnel will be considered binding.

Waukesha County prohibits communication initiated by the respondent to any County official, employee or representative evaluating or considering the Proposal, prior to the time an award has been made.

All respondents should use this written document, its attachments, and any amendments as the sole basis for responding.

2. ACCESS TO COUNTY BUILDINGS

Controlled access screening is mandatory for all vendors seeking access to the Waukesha County Courthouse and Administration Building. Anyone visiting either building is to enter and exit the facilities through the main Courthouse public entrance (Door #2), 515 W. Moreland Blvd. Screening will take place in the lobby of the Courthouse. A corridor near the Courthouse lobby connects both buildings together.

Click on the following link for more detailed information regarding the screening process:

https://www.waukeshacounty.gov/securityscreening.

Allow sufficient time to get through the screening process if you are attending a meeting.

3. CLARIFICATIONS/AMENDMENTS

If you discover any significant ambiguity, error, omission, or other deficiency in the RFP, immediately notify the Buyer via the Vendor Discussion Messages in Waukesha County’s Bonfire portal. All other questions, clarifications or exceptions regarding the RFP document must be submitted to the Buyer via the Vendor Discussion Messages in Bonfire prior to the submission of the proposal. We encourage you to submit preliminary questions prior to the pre-proposal conference (if applicable). Please note the due dates and times noted on Page 1 for both preliminary and final questions.

If it becomes necessary to clarify or revise any part of this RFP, amendments will be posted to the Waukesha County Bonfire portal via Public Notices with applicable Public Files, in accordance with the schedule on Page 1. It is the responsibility of prospective vendors to check the portal for any amendments prior to the opening date. All amendments must be acknowledged on the RFP Signature Page in the area provided. Failure to do so may result in your response being rejected.

4. PRE-PROPOSAL CONFERENCE

Vendors are invited to attend a pre-proposal conference related to this RFP. Please review the time, date and location on Page 1. Although attendance is not mandatory, failure to attend will not relieve the successful vendor of their obligation to carry out the provisions of the contract. Allow sufficient time to get through the screening process if you are attending the Pre-Proposal Conference.

5. CONTENTS OF PROPOSAL

All attachments, additional pages, addenda or explanations supplied by the vendor with their proposal will be considered as part of the proposal response. Waukesha County is subject to the Wisconsin Public Records Law found in Chapter 19, et. seq. of the Wisconsin Statutes. Materials contained in proposals are subject to the Wisconsin Public Records Law and, after contract award, may be viewed by any member of the public if requested under the law. If you believe materials contained in your proposal are exempt from disclosure, you must specify which statutory exception applies, however Waukesha County reserves the right to determine whether a record is subject to release under the Wisconsin Public Records Law. Marking a proposal or any portions thereof as confidential does not automatically make the record exempt from disclosure. If Waukesha County determines it is obligated to provide a record in response to a public records request, you may pursue a court order, at your own cost and expense, preventing disclosure of the requested record.

https://www.waukeshacounty.gov/securityscreening https://waukeshacounty.bonfirehub.com/

Preparation & Submission Requirements, Page 3 of 5

6. AMENDMENT/WITHDRAWAL OF PROPOSAL BY CONSULTANT

Vendors can work on their Proposal in a “Work in Progress” status. While in such status, vendors can continue to revise their Proposal as it is considered an incomplete submission. There is no need to withdraw an incomplete submission. However, if you already clicked to “Submit and Finalize” your submission, you need to return it to the “Work in Progress” status by following the instructions in Bonfire to un-submit. Once your revisions are complete, you will need to re-submit and finalize your submission for it to be considered; past submissions that have been un-submitted will not be considered. Vendors can revise or withdraw their submission as long as the opportunity is still open.

7. PROPOSAL FORMAT & SUBMISSION

A. Format Proposal response documents must be submitted electronically via Waukesha County’s Bonfire portal.

For the County to adequately compare proposals and evaluate them uniformly and objectively, firms must complete the required proposal response and pricing documents provided by the County. Uploading an incorrect template will result in errors and will prevent you from completing your submission.

B. Response Submission - SIGNATURE DOCUMENT:

You must submit the RFP Signature Document with your response. Note: Be sure to acknowledge any amendments issued, if applicable, in the box located above the signature area. The RFP Signature Document must be submitted as indicated in the Requested Information on Waukesha County’s Bonfire portal.

C. Response Receipt:

Proposals are accepted in the Bonfire portal as long as the opportunity is still open. After you “Submit and Finalize” your proposal, you will be directed to your “Submission Receipt”. This provides a comprehensive breakdown of all the information from your submission.

D. Bid/RFP Opening:

Waukesha County conducts Bid/RFP openings telephonically instead of in-person. If you desire to attend the telephonic opening for this RFP, please use the following dial-in access code to join in on the opening. We ask that participants mute their phones except for when they need to speak during the opening. Waukesha County complies with the Americans with Disabilities Act. Please contact us at (262) 548-7888 in advance of the proposal opening and efforts will be made to accommodate your needs.

Dial-In Numbers:

262-896-8001 Participant Access Code: 2176082

Proposal responses will be opened, and the name of the respondents read; however, details of each proposal, including proposed fees, will not be announced at the time of opening. Such information shall be made public after an award has been made and all negotiations are completed.

All proposals received in response to this request will become the property of the County and will not be returned to the respondents.

8. INTERVIEWS

Interviews may be required of selected finalists at the respondent’s expense. However, an award may be made without discussion with the respondents. Therefore, respondents are cautioned that proposals should be submitted initially on the best and most favorable/complete information. If an interview is required, the selected finalists will be notified of the date and time of the interview process in accordance with the schedule on Page 1.

Vendors not selected will also be notified. Proposers not selected will be notified that their proposal will no longer be considered unless the evaluation committee finds, after the completion of interviews, that additional proposers should be interviewed. We do not anticipate interviews.

https://waukeshacounty.bonfirehub.com/

Preparation & Submission Requirements, Page 4 of 5

9. EVALUATION & AWARD

Proposals will be evaluated in accordance with the criteria listed below. Award will be made to the responsive, responsible Consultant who complies with the requirements and scores the highest total on the evaluation criteria as it pertains to the overall needs of the County.

Cost 20% Experience and Qualifications of Firm/Proposer 15% Project Team Experience and Qualifications of Staff (including sub-consultants) 30% Project Approach and Understanding 25% Project Timeline Understanding & Commitment to Meet Deadlines 10%

10. CONTRACT

The Contract will be executed with the Design consultant per RFP Section I. INTRODUCTION using the two-party contract between the Consultant and the County (“ATTACHMENT B-TWO-PARTY AIA CONTRACT B105-2017”).

This document is not to be executed at this time nor returned with your response; it will only be required of the successful vendor.

11. OTHER CONSIDERATIONS

Factors that include, but are not limited to, time of completion, purpose for which required, competency and financial capacity of vendor, ability to render satisfactory service and past performance will be considered in determining status as a responsible vendor. The County reserves the right to request additional information as may reasonably be required to make this determination and to further investigate the qualifications of the respondent as deemed appropriate.

12. RESERVATIONS

This RFP does not commit the County to pay any costs incurred in the preparation of a response to this request or to procure or contract for services or supplies. The Purchasing Division reserves the right to accept or reject any or all proposals received as a result of this request, request additional information, waive minor irregularities in the procedure, negotiate with any qualified source, or to cancel this RFP in part or in its entirety.

13. NON-INTEREST OF COUNTY EMPLOYEES AND OFFICIALS

No County official, employee or representative on the evaluation committee shall have any financial interest, either direct or indirect, in the Proposal or contract or shall exercise any undue influence in the awarding of the contract.

14. RFP TABULATIONS

RFP tabulations are available to the public after contract execution, approximately 30 days from the date of opening. RFP Tabulations can be found on Waukesha County’s Bonfire portal.

Preparation & Submission Requirements, Page 5 of 5

THIS PAGE INTENTIONALLY LEFT BLANK

RFP Document, Page 1 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements

Waukesha County Request for Proposal (RFP) # 2026004

Design/Engineering Services Expo Center Maintenance, Security, and Safety Improvements

Waukesha County Parks and Land Use (PLU) January 30, 2026

I. INTRODUCTION

The Waukesha County Department of Parks and Land Use (“the County”) is requesting a Proposal from Architectural/Engineering (A/E) firms (“the Consultant”) in order to evaluate, rank and select a firm for the design/engineering services for the Expo Center Maintenance, Security, and Safety Improvements.

The Proposal covers design/engineering services. The design services contract will be a two-party contract between the Consultant and the County (“ATTACHMENT B-TWO-PARTY AIA CONTRACT B105-2017”).

II. PROJECT DESCRIPTION

The Expo Center Maintenance, Security, and Safety Improvements Project (PROJECT) will replace aging systems, improve operational efficiency, and address public safety through a series of infrastructure improvements. Consultant design services for the PROJECT shall include the following:

• Arena interior lighting

• Stage interior lighting

• Interior sound and video projection

• Interior and exterior security cameras

• Outdoor paging system

• Gate #3 and #4 card readers

• Exterior electrical panels (add alternate)

The Expo Center is located at 1000 Northview Rd, Waukesha, WI 53188. The Expo Center interior 360-degree imagery captured in 2024 can be found at the following link: Waukesha County Expo Center - DocuSketch. NOTE: This is not all inclusive, so interested Consultants are highly encouraged to attend the Pre-Proposal Meeting to observe existing conditions.

The County Team overseeing this project will include Expo Center staff, a Parks project manager, an IT representative, and a Facilities representative.

BASE CONTRACT:

Arena Interior Lighting Existing Conditions: Existing arena fixtures rely on obsolete fluorescent components with multiple dimming ballasts per fixture. Replacement parts are increasingly unavailable and costly, and several capabilities have been lost due to component failures. Meeting rooms, backstage, offices, and canopy areas use 277-volt fluorescent systems with fading bulbs requiring frequent replacement and higher energy draw.

Proposed Improvement: Transition to high-efficiency LED fixtures with modern dimming controls and networked lighting management. Standardize lamp types across spaces to reduce maintenance complexity.

Stage Interior Lighting Existing Conditions: Very outdated system of approximately 50 fixtures using 300-watt incandescent bulbs with colored lenses; not compatible with modern lighting control/scene needs.

Proposed Improvement: Remove legacy fixtures; install a new aluminum ceiling truss to support modern, efficient fixtures.

https://app.docusketch.com/player/p23oMjxA https://app.docusketch.com/player/p23oMjxA

RFP Document, Page 2 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements

Interior Sound and Video Projection Existing Conditions: The current house system originates from the early 1980s and is not compatible with modern events’ needs. Interference issues limit concurrent wireless use, and connections for streaming and contemporary equipment are unreliable, which discourages lessees from using in-house services.

Proposed Improvement: Replace core audio infrastructure (mixing, processing, amplification, distribution) and expand modern, coordinated wireless microphone capability with proper frequency management and shielding. Upgrade connectivity for streaming and touring systems.

Interior and Exterior Security Cameras Existing Conditions: There are currently no security cameras on the grounds or inside buildings. Clients increasingly request this capability for events, and incident documentation is limited.

Proposed Improvement: Install interior cameras in the main arena and expand coverage to other buildings and exterior grounds, focusing on entries, circulation areas, and parking lots.

Outdoor Paging System Existing Conditions: Campus-wide outdoor communications are limited. Emergency notifications and event announcements require clear, consistent coverage.

Proposed Improvement: Install an outdoor paging system with intelligible coverage across public assembly areas and integrated with indoor announcements and emergency procedures.

Gate #3 and #4 Card Readers Existing Conditions: High-use gates serving daily operations and back-of-house access are worn and due for replacement.

Proposed Improvement: Replace gates with heavy-duty models suitable for frequent cycling and winter conditions, including reliable access control hardware.

ADD ALTERNATE:

Exterior Electrical Panels Existing Conditions: Original 200A load panels (installed in the early 1980s) are due for replacement;

several boxes are worn.

Proposed Improvement: Replace worn boxes and the remaining original panels (10) with modern panels and standardized duplex outlets per box.

On pricing/bid document (BT-45FJ), the level of effort for the add alternate is to include this trade as indicated on all phases.

COUNTY RESPONSIBILITIES:

Contract scoping will confirm specifics, but the initial listing of County responsibilities is noted below:

• Separately be procuring and installing the following (information related to these elements will be shared with the selected consultant for reference with any tied or impacted systems):

• Portable arena stage

• Arena door key card readers

• Arena replacement doors

• Share the following documents with the selected consultant:

• CAD drawings (dated 2/8/11) of Expo Center Lighting As Builts. These are for reference only and are not indicative of 100% accurate existing conditions. *PDFs are attached as “ATTACHMENT A-

EXISTING PLANS”

• Securing meeting spaces for on-site project meetings

• Posting information as necessary on the County’s website

• Pay for any required planning permits

• Prepare the front-end documents for the contract(s)

• Prepare the County AIA documents for inclusion within the project manual(s)

• Compile the project manual(s) with the Consultant-provided plans and technical specifications

• Publishing the construction project on DemandStar

RFP Document, Page 3 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements

• Opening Bids

• Presenting recommendation for construction award to County Boards and Committees

• Gain the necessary approvals for the construction contract award(s) and execution of the construction contract(s)

• Award of contract

• Construction oversight

III. ELIGIBILITY REQUIREMENTS

Firm’s Eligibility Requirements: To be considered for the project, the project team must meet or exceed the following criteria:

A. Have two (2) or more Wisconsin-licensed engineers who will be assigned to the project.

B. Have been in business for a period of not less than five (5) years.

C. Organizations Transacting Business in Wisconsin: Chapters 178, 179, 180, 181, and 183 of the

Wisconsin Statutes contain a general provision that the following shall not transact business in this state until it has obtained a certificate of authority or registration from the Department of Financial Institutions:

A foreign (out-of-state) corporation, Nonstock Corporation, limited partnership, limited liability Company, cooperative association, or limited liability partnership.

Therefore, in order to be eligible for award, Firms meeting the above criteria must be registered to do business in the State of Wisconsin with the Department of Financial Institutions (https://www.wdfi.org/corporations/foreign_entities.htm) within ten (10) business days after award but no later than prior to contract execution. Note: For assistance, please contact the State of Wisconsin Department of Financial Institutions directly. Waukesha County cannot provide any advice, legal or otherwise, related to this matter.

D. Have been responsible for the design of at least three (3) similar projects.

IV. DEFINITION OF TERMS

Phase I – Preliminary Design: Shall mean development of preliminary design plans (30%) and a cost estimate.

Phase II – Design Development and Construction Documentation: Shall mean development of design plans (60%, 90%), final design plans, pre-construction cost estimate, and project specifications. The plans are to be submitted in PDF format and specifications/bidding documents in Word format to the County.

Phase III – Bidding Assistance: Shall mean preparation of bidding documents, including an advertisement for bids. The responsibility to attend the pre-bid meeting and prepare all addenda in electronic format.

Assistance in bid opening, review and tabulating all bids, and preparing a recommendation for award.

V. SCOPE OF SERVICES

The scope of services for the project shall include the following phases (design shall include items outlined in Section II. PROJECT DESCRIPTION):

For all phases, the Consultant shall provide:

• Project management/coordination of subconsultant disciplines

• Project management/coordination with the County team (including meeting agendas & minutes, follow-up emails, and scheduling meetings) https://www.wdfi.org/corporations/foreign_entities.htm

RFP Document, Page 4 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements

Additional services per phase are noted below.

Phase 1 - Preliminary Design:

• Attend on-site kickoff meeting

• Verify existing conditions and provide survey

• Conduct site visits to evaluate/document existing conditions as needed

• Develop a “Preliminary Design” memo that:

ο Details existing conditions of all systems ο Outlines proposed alternatives (at least two) for replacement of the systems. The memo should address the proposed alternatives as an interconnected network of systems as well. The memo shall provide pros and cons of alternatives, provide conceptual costs for materials, installation, maintenance and longevity, and identify potential for expansion of the systems.

ο Identifies permit requirements—if there are formal planning permit requirements, the Consultant is responsible for preparing/submitting permit documents (see next phase). Level of improvements necessitating different permits will need to be identified. The improvements cannot trigger “renovation”.

• Develop a “Preferred Alternative” memo that:

ο Confirms the best approach for bidding (singular or multiple independent projects based on selected alternative) ο Outlines the anticipated timeline for completion of the work from the various trades

• Attend on-site meeting to review the Preliminary Design memo noted above

• Prepare preliminary design plans and cost estimate (30%) once preferred alternative has been selected

Phase II – Design Development and Construction Documentation

• Attend up to 3 virtual design review meetings

• Prepare design development plans and estimates (60%)

• Prepare estimates of construction costs for all submittals

• If required, prepare permitting documents for City of Waukesha planning review. The

Consultant is also responsible for identifying the required building permits that contractors will be required to secure within technical specifications.

• Prepare 90% and final design plans, estimate, and technical specifications. Final Estimate shall be an excel file that the County can convert into the bid form(s).

Phase III – Bidding Assistance

• Address bidder’s questions/inquiries

• Prepare addenda

• Review and tabulate bids for the County

• Prepare a recommendation for award of contract and submit to the County

Project Deliverables shall include the following:

• All plan submittals, reports, specifications, photo logs, estimates, memos, and all meeting agenda and minutes in *PDF form

• Cost estimates in Excel format

• Final specifications in Word format

• CAD drawings (2024 format) of final construction documents–including existing conditions and proposed improvements

VI. PROJECT SCHEDULE

The contract for design services is expected to be executed in April 2026. The consultant shall commence work upon execution of the contract. Anticipated completion dates for various phases of the project are to

RFP Document, Page 5 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements be outlined in “EXHIBIT C–PROPOSED DESIGN SCHEDULE”, uploaded in Requested Information on the Bonfire site.

The Consultant shall include a realistic timeline based on their staffing, which also accounts for the following:

• Completion of the design tasks as outlined above

• An aggressively proactive review timeline for County (e.g. 2-week turn-around of submittals

vs. 1 month)

• 2-month process from bids available to construction contract execution (bids are opened on

1st Tuesday of the month)

• Realistic material procurement for the contractors

• Limited window of time based on already-scheduled events

• Construction completion by late fall/early winter 2026

VII. CONSULTANT AND/OR FIRM RELATIONSHIP WITH WAUKESHA COUNTY

A. The Consultant shall abide by all existing Federal, State, and Local equal opportunity laws. This project will not have a minority or disadvantaged business requirement.

B. All deliverables, work papers and other ancillary and/or other products of the contract, including but not limited to all procedures, reports, records, summaries, and other matters and materials prepared or developed by the Consultant in performance of the contract, shall be the sole, absolute and exclusive property of Waukesha County, free from any claim or retention of rights, thereto on the part of the Consultant, its agents, sub-consultants, officers, or employees.

C. The County shall be entitled to request the removal of individuals working on any project for any of the following grounds, provided that such request be in writing and shall specify the reasons for the County’s dissatisfaction: (i) unsatisfactory performance that causes negative operational impact at the County or causes the County to commit additional resources to avoid operational impact; (ii) dishonesty or belligerent conduct; (iii) lack of compatibility with County staff; or (iv) violation of County rules or policies. Upon such written request, the County and Consultant shall decide on a course of action to cure any such problems, provided that there shall be no cure opportunity required for problems involving categories (ii) or (iv) in the preceding sentence. In the event Consultant does not cure the problem within seven (7) days from the date of notice, Consultant shall remove such person and shall promptly provide a qualified replacement. The County will be liable for payment of services only up to the time of dismissal and provided only if services rendered meet the minimum requirements of the County.

D. The Consultant shall establish and maintain procedures and controls for assuring that no information in its records, obtained from Waukesha County, or from others in carrying out its functions under the contract shall be used or disclosed by it. Waukesha County reserves the right to review such procedures to ensure acceptability to Waukesha County. If information and/or records are requested of the successful Consultant(s) by anyone other than Waukesha County personnel, Waukesha County shall be notified immediately. Waukesha County will address all requests.

VIII. SUB-CONSULTANTS

The names and addresses of any Sub-Consultant proposed to complete any of the work shall be stated in the Consultant response document. State the type of work each would be providing and the approximate percentage of total services they would provide.

If Sub-Consultants are used, the County consider the proposing Consultant to be the Prime Consultant who will be solely responsible in all contractual matters, including payment if any charges resulting from such Consultant/Sub-Consultant arrangements.

The Prime Consultant will be fully responsible for the acts, errors and omissions of the sub-

RFP Document, Page 6 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements consultant(s). The Consultant shall cause appropriate provision of its proposal to be inserted in all subcontracts to ensure fulfillment of all contractual provisions by Sub-Consultants.

Consultant shall complete background checks at Consultant’s expense on all personnel prior to starting any activity for the County. Consultant shall confirm in writing to Waukesha County that they have successfully conducted the background checks prior to the commencement of work and that Consultant will not use any personnel for whom background checks have revealed factors that make them unsuitable for the activity to be undertaken for the County. This includes replacement personnel.

At a minimum, resources to be checked should include, but are not limited to, civil (https://wcca.wicourts.gov/l) and criminal records (https://recordcheck.doj.wi.gov/), Department of Transportation motor vehicle/licensing records (https://wisconsindot.gov/Pages/dmv/license-drvs/rcd-crsh-rpt/pars.aspx). In order to do so, Consultant must obtain certain information for each of the Consultant’s employees expected to be performing work for Waukesha County. At a minimum, the information shall include full name (including middle initial), date of birth and social security information. Additional information that is helpful in completing background checks includes maiden name, sex, race, driver’s license number and issuing state and places of residence for the last three years.

NOTE: If the individual has resided outside of the State of Wisconsin within the last three (3) years, you will have to do similar research within the state they resided in.

All costs associated with the background checks are to be borne by the Consultant. All records received as a result of background checks are to be retained by the Consultant for a period of three (3) years after contract expiration.

Waukesha County reserves the right to request the results of the background checks and/or to do additional background checks on their own.

All Sub-Consultants must be licensed to practice in the State of Wisconsin where applicable and must have been in business for no less than five (5) years.

IX. INSURANCE REQUIREMENTS

Insurance requirements shall be in accordance with referenced contracts. A Certificate of Insurance shall be submitted with the signed contract. In no event shall work commence until or unless the Certificate of Insurance has been received and approved.

X. CAVEAT

The County reserves the right, at its sole discretion, to reject any or all responses, issue addenda, request clarification, waive technicalities, alter the nature and/or scope of the proposed project, request re-submittals, and/or discontinue this process.

The County shall not be responsible for oral interpretations given by any County employee, representatives, or others. All proposals should use this written document and its attachments as the sole basis for proposal. If an amendment is issued, it will be posted to the Bonfire portal in accordance with the schedule on Page 1.

The issuance of a written amendment is the only official method whereby interpretation, clarification, or additional information can be given. Respondents are responsible for checking this website for any future amendments, etc. prior to the opening date. Respondents who do not acknowledge the amendments in their response may have their proposals rejected.

Proposals will be opened and the name of the respondents read at the time indicated. Details of each proposal shall not be announced at the time of opening. Such information shall be made public after an

RFP Document, Page 7 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements award has been made and all negotiations are completed. All proposals received in response to this request will become the property of the County and will not be returned to the respondents.

XI. COMPLIANCE WITH FEDERAL IMMIGRATION LAWS AND REGULATIONS

Waukesha County supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and non-discrimination. The filing of a proposal in response to this RFP is considered certification that the proposer is in compliance with the INA and has established appropriate procedures and controls so that no services under this contract will be performed by a worker who is not legally eligible to perform such services.

XII. CONTRACT TERM, PRICING, AND PAYMENT

A. Term:

The contract term will begin upon contract execution through completion of services.

B. Pricing:

Provide fee information (firm fixed cost) in Bid Table (BT- 45FJ) in Bonfire to fully provide the services as required and listed in Section V: SCOPE OF SERVICES in the proposal. Fees shall include costs for all personnel.

Items which are normally referred to as reimbursable expenses, including but not limited to transportation, long-distance communications, and other documents, overtime work requiring higher than regular rates, additional insurance requested in excess of that normally carried by the A/E, are to be included in the fee for which no additional compensation will be due. The only exceptions will be the following which will be coordinated by the A/E but reimbursed by Waukesha County: fees paid for securing approval of authorities having jurisdiction over the Project.

Any additional work must be authorized in writing by Waukesha County before additional costs may be incurred. These fees will be determined prior to commencement of work and will be based on the hourly rates of all personnel provided in “EXHIBIT D-HOURLY RATES”.

C. Payment:

Invoices shall be submitted directly to the County.

XIII. ATTACHMENTS AND EXHIBITS RELATED TO THE PROPOSAL

Included for reference:

Existing Plans “ATTACHMENT A-EXISTING PLANS” (NOTE: these are for reference only and are not indicative of 100% accurate existing conditions)

Sample Contract “ATTACHMENT B-TWO-PARTY AIA CONTRACT B105-2017”

To be submitted with proposal:

Project Team “EXHIBIT A-TEAM” Project Experience “EXHIBIT B-EXPERIENCE” Project Design Schedule “EXHIBIT C-PROPOSED DESIGN SCHEDULE” Hourly Rates “EXHIBIT D-HOURLY RATES”

RFP Document, Page 8 of 8 RFP # 2026004 Expo Center Maintenance, Security, and Building Improvements

END OF DOCUMENT