4-2026-45 Annual Tree Purchase.docx
DOCX document 29 KB Posted
- Attached to
- Annual Tree Purchase - Town of Fairfield
- Solicitation number
- 2026-45
- Issued by
- Fairfield County, Connecticut
About this file
This is an Invitation to Bid document issued by the Town of Fairfield, Connecticut, on behalf of its Department of Public Works and Tree Warden, soliciting competitive bids from qualified suppliers to provide trees for roadside planting throughout the municipality. The bid seeks trees that meet specific horticultural standards, including a minimum branch height of five feet, nursery field-grown origins from Zone 6 or hardier in the Northeastern Region, and root balls with a minimum 24-inch diameter. Bidders must submit photographs of all trees and specify their growing locations. The Town reserves the right to purchase additional trees and planting throughout the calendar year at unit prices established under the base bid, with quantities varying as needed. The Department of Public Works will be responsible for planting operations. Pricing must remain firm for one year following contract award.
Pricing must include all delivery, shipping, and handling costs with no exceptions. A five percent retainage will be held for one season to cover replacement costs for any poor, dead, or undersized trees. Trees must leaf out by Memorial Day, with a recheck scheduled for July 1st; trees not leafed out by July 1st will be rejected and replaced in the fall at no cost to the Town, with payment withheld until the following spring. All plant material must comply with Federal and State inspection requirements for plant diseases and pest infestations, with certificates of inspection accompanying each shipment. The Tree Warden reserves the right to inspect root systems and reject trees with damaged bark, circling roots larger than one-half inch diameter, or other defects resulting from improper handling or cultivation.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-2026-45 Submission Pricing Sheet - Annual Tree Purchase.xlsx | XLSX spreadsheet | |
| 3-ITB Terms and Conditions 12.2025.pdf | ||
| 2-References Form.pdf | ||
| 1-Exceptions Form.pdf |
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Text version
TOWN OF FAIRFIELD
2026-45 - INVITATION TO BID
ANNUAL TREE PURCHASE
The Town of Fairfield (Town) on behalf of its Department of Public Works (DPW) and the Tree Warden is seeking competitive bids from qualified suppliers to provide trees for the Town as per the specifications of this bid.
SPECIFICATIONS
· All trees shall be true to type or name as listed, with a minimum branch height of five feet (5’). The Tree Warden will measure branch height upon arrival and if height specifications are not met, reserves the right to reject the tree(s).
· All bid submissions shall include photographs of all trees bid.
· All trees must be conducive with roadside planting.
· Trees must be tagged from their growing origin individually or in groups, by species, and cultivar (variety). Substituting similar species, when specified trees are not available, may be allowed upon approval and inspection by the Town Tree Warden.
· Trees must be nursery field-grown by supplier from Zone 6, or hardier, and from the Northeastern Region or an agreed to alternate location by the Town Tree Warden. Bidders must specify in their proposal where the trees were grown.
· All trees shall be healthy, have a form typical for the species or cultivar, and be well-rooted and properly trained. Trees shall be handled and shipped with care. Trees with windburn, chafing, bruised or broken bark, poorly tied burlap, “soft” balls, etc., will be rejected.
· Root flair – shall be exposed upon receipt of the trees.
· The root ball of all tress shall be moist throughout. The crown shall show no signs of moisture stress. Trees should have been root pruned annually and dug before bud breaks. Size of the ball shall be a minimum of 24” in diameter.
· The Tree Warden reserves the right to inspect the roots by removing the soil from the trees shipped from each source. The trunk and the main roots shall be free of circling and kinked roots. Circling roots at the periphery of the root ball shall not be reason for rejecting a tree unless the circling roots are large for the species and shoot growth is not acceptable for the species. Digging the trees shall not sever any roots larger than one-half inch (1/2”) diameter. Severed roots larger than one-half (1/2”) diameter may be cause for rejection.
· No payment for shipping and/or handling shall be made for any rejected trees.
· The Town reserves the right to purchase additional trees and planting throughout the calendar year of the award at the unit prices under the base bid. Quantities may vary during this time.
· All trees shall comply with Federal and State laws requiring inspection for plant diseases and pest infestations.
· Trees should leaf out by Memorial Day. Trees not leafing out by this time will be rechecked July 1st, and if still not leafed out, the trees will be rejected. Rejected trees should be replaced in the fall of that growing season upon approval of the Tree Warden. Payment for these trees will be retained until the following spring.
· Payment for the trees that do not leaf out by July 1st will be withheld. Determination will be made a 50% canopy crown cover. A retainage of 5% for one (1) season will be held to cover the cost of replacement for any poor, dead, or undersized tree.
· Prices must include delivery, shipping, and handling. No exceptions.
· The Department of Public Works will be responsible for the planting of the trees.
· If the Town requires the purchase of more trees, price will be held for one (1) year.
TRANSPORTATION
· Branches shall be tied in a manner that no damage will occur to bark or branches.
· During transportation of plant material, the nursery/Contractor shall exercise care to prevent injury and drying out of trees. Should the roots be dried out, large branches broken, ball of earth broken or loosened, or areas of bark torn, the Town Tree Warden shall reserve the right to reject said tree(s) and order them replaced at no additional cost to the Town.
· All loads of plants shall be covered with a tarpaulin or canvas at all times during transportation. Failure to protect loads in above manner will be rejected.
· All plant material, shipments, and deliveries shall comply with State and Federal laws, governing the inspection, shipping, selling, and handling of nursery/plant material. A certificate of inspection, or a copy thereof, for injurious insects, plant diseases, and other plant pests shall accompany each shipment or delivery of plant material. The certificate shall state the name and address of the source of the nursery stock/plant material.
Please list pricing in the posted Excel Bid Submission Sheet.
2026-41 / Seed, Fertilizers and Chemicals for Field and Grounds Maintenance
2026-41 / Seed, Fertilizers and Chemicals for Field and Grounds Maintenance
File details come from the government source that posted it. Updated .