4-02 Air Monitoring Services Specifications FINAL.pdf

CITY OF LOS ANGELES

Los Angeles World Airports

Facilities Management Division Facilities and Technical Services Unit

Air Monitoring Services

Specifications

I. Project Summary

Los Angeles World Airports (LAWA) requires air monitoring services in support of asbestos, lead, and mold removal at Los Angeles International Airport (LAX) and Van Nuys Airport (VNY). Requested services shall include air sampling, laboratory analysis, inspections, project monitoring, technical consultation, and reporting. The Contractor shall provide these services on an as-needed basis and in accordance with applicable regulatory requirements to ensure that the affected areas are safe for re-occupancy. Information generated under this contract will be used by LAWA to assess project conditions, document compliance, and support occupancy decisions.

II. Scope of Work

The Contractor shall provide all labor, supervision, equipment, sampling media, laboratory coordination, transportation, documentation, and related support needed to perform the services requested by LAWA. Services shall be provided on an as-needed basis and may be required before, during, or after abatement work. The Contractor shall respond within 24 hours of a service request and shall perform the work in accordance with applicable federal, state, and local requirements.

Services

The services listed below include, but are not limited to, the services LAWA may request under this contract. The Contractor shall conduct required inspections, collect samples, coordinate laboratory analysis, and submit results and reports to LAWA. LAWA will determine the number and location of samples for each project. Asbestos air monitoring, lead and mold testing, visual inspections, and on-site clearance testing are site-based field work and are subject to prevailing wage requirements.

Types of Sampling and Air Sample Analysis

The Contractor shall perform air sampling before, during, and after abatement work, as directed by LAWA. Samples may be collected inside the work area and at locations outside the work zone when there is a potential hazard. All samples shall be analyzed by an accredited laboratory using the appropriate method. Sampling and analysis shall comply with applicable requirements of the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), National Institute for Occupational Safety and Health (NIOSH), and other federal, state, and local authorities. The Contractor shall provide qualified personnel to conduct daily inspections and phase-completion inspections. If an inspection identifies deficiencies, the Contractor shall document the findings, correct the deficiencies, and perform any required follow-up inspection. If air monitoring results exceed applicable limits, contamination is identified outside the work area, or another unsafe or noncompliant condition is found, the Contractor shall immediately notify LAWA and take corrective action. LAWA may suspend the affected work until the Contractor provides testing results showing that airborne contaminant levels meet the applicable clearance requirements and LAWA authorizes work to resume. Sampling reports shall be submitted to LAWA for review and recordkeeping. The Contractor shall use calibrated equipment and appropriate filters and media and shall keep required South Coast Air Quality Management District permits for HEPA filters on site.

Inspection and Enforcement

• Daily and phase-completion inspections. The Contractor shall assign an appropriately qualified on-site technician to conduct and document daily inspections throughout each stage of abatement work and an inspection upon completion of each phase.

• Failed inspections and corrective action. If an inspection identifies a deficiency or noncompliant condition, the on-site technician shall document the reason for the failed inspection and promptly notify LAWA and the applicable abatement contractor. The deficiency shall be corrected before the technician performs and documents a follow-up inspection.

• Exceedances and work suspension. If monitoring results exceed applicable limits, contamination is identified outside the work area, cooperation necessary for compliant monitoring is not provided, or another unsafe or noncompliant practice is observed, the on-site technician shall immediately notify LAWA and the applicable abatement contractor and may direct an immediate suspension of the affected work, subject to LAWA authority.

• Resumption of work. The affected work shall not resume until corrective action has been completed, follow-up inspection or testing confirms compliance with applicable clearance requirements, and LAWA authorizes the work to resume.

A. Sampling must comply with:

• Environmental Protection Agency (EPA)

• Occupational Safety and Health Administration (OSHA)

• National Institute for Occupational Safety & Health (NIOSH)

• Federal, State and local agencies environmental health regulations, rules, guidelines, regulatory standards and procedures.

B. The Contractor is required to perform air sampling prior to, during, and upon completion of any abatement project. Air samples shall be collected both within the abatement area and in any locations outside the work zone that may present potential hazards. All samples must be analyzed by an accredited laboratory utilizing appropriate methodologies, such as Phase Contrast Microscopy, Transmission Electron Microscopy, or equivalent techniques. The City reserves the authority to determine the quantity of air samples collected for each project. Sampling reports must be submitted to LAWA’s Safety Engineer for evaluation and recordkeeping purposes.

C. The on-site Technician is required to perform inspections following the completion of each phase of work.

D. The Technician is responsible for conducting thorough daily inspections throughout every stage of the abatement project.

E. In the event of a failed inspection, the Technician shall provide the Contractor with the reason for the failure. The Contractor is required to promptly address the issue and inform the Technician, who will subsequently conduct a follow-up inspection.

F. Copies of current South Air Quality Management District (SCAQMD) permits for HEPA filters must be kept on site with air sampling equipment available for inspection by City staff or external inspectors. Contractor must use calibrated air sampling equipment and appropriate filters/media.

G. If air monitoring results surpass the permissible limits, the Technician must promptly inform the Contractor. The Contractor is then required to halt all operations and take immediate action to resolve the issue.

H. The Technician shall have the authority to stop work due to lack of cooperation by the Contractor, contamination of areas outside the immediate work zone or any practice that does not comply with the agencies noted above.

Asbestos Airborne Sample Analysis

• Phase Contrast Microscopy (PCM) analysis with requested turnaround times of 8 hours, 24 hours, 48 hours, or 3-5 days.

• Transmission Electron Microscopy (TEM) analysis with requested turnaround times of 8 hours, 24 hours, 48 hours, or 3-5 days.

Asbestos Bulk Sample Analysis

• Transmission Electron Microscopy (TEM) analysis with requested turnaround times of 8 hours, 24 hours, 48 hours, or 3-5 days.

• Polarized Light Microscopy (PLM) analysis with requested turnaround times of 8 hours, 24 hours, 48 hours, or 3-5 days.

Additional Laboratory and Delivery Services

• Mold testing basic analysis - air samples.

• Mold testing basic analysis - bulk samples.

• Lead testing basic analysis - bulk samples.

• Delivery of samples to a laboratory, priced per delivery event when requested.

Professional and Technical Services

• Cal/OSHA Certified Asbestos Consultant

• Cal/OSHA Certified Site Surveillance Technician

• Certified Industrial Hygienist

• CDPH Certified Lead Inspector/Risk Assessor

• CDPH Certified Lead Project Monitor

• IAQA Certified Microbial Investigator, or a Certified Industrial Hygienist accepted by

LAWA

• Project Manager

• Clerical Asbestos Report Writing

III. LAWA Building Access and Security

Services will be scheduled by LAWA staff on an as-needed basis. Professional and technical services may be requested during regular hours, overtime, or on Saturdays, Sundays, and holidays, as applicable. Contractor personnel may be required to obtain airport security identification badges, and the Contractor shall be responsible for all costs associated with obtaining the badges. Contractor personnel shall be escorted by LAWA staff while accessing LAWA property and facilities.

IV. Certification/License Requirements

• Contractor must possess NIOSH 582 Accreditation, or equivalent training. NIOSH no longer offers the 582 course; however, accredited organizations provide NIOSH 582-equivalent training. Completion is required prior to contract award.

• The Contractor shall provide a Cal/OSHA Certified Asbestos Consultant or Certified Site Surveillance Technician, as applicable to the work performed.

• For the awarded Contractor, LAWA must have current certifications on file for all certified staff who will access or perform work at LAWA facilities before those staff are escorted onto LAWA property or into LAWA facilities.

• Bidder shall upload a PDF containing applicable certification/license numbers and expiration dates, or other proof of active status, under the requested information section labeled “Certification/License Requirements.”

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Professional and Technical Services