4-00 LAX RSI Program RFB Bid Group 12.pdf

REQUEST FOR BIDS

LAX RESIDENTIAL SOUND

INSULATION PROGRAM (LAX-RSI)

BID GROUP 12

CITY OF LOS ANGELES

LOS ANGELES WORLD AIRPORTS

6053 W CENTURY BLVD, 7TH FL

LOS ANGELES, CA 90045

September 1, 2026

SUMMARY INFORMATION

REQUEST FOR BIDS

FOR

LOS ANGELES INTERNATIONAL AIRPORT (LAX)

RESIDENTIAL SOUND INSULATION PROJECT

BID GROUP 12

DATE ISSUED: September 1, 2026

DESCRIPTION:

Los Angeles World Airports (LAWA) seeks experienced Contractors, teams, and/or joint ventures (Bidders) capable of providing services for the Los Angeles International Airport (LAX) Residential Sound Insulation (RSI) Project to sound retrofit eligible residential dwellings with typical modifications, which include, but are not limited to, replacement of existing windows and doors with acoustically-rated assemblies, insulation of attic spaces, finish and rough carpentry, exterior and interior plastering and painting, roof equipment platforms, installation of new ventilation unit, and electrical service upgrades.

For full details of the required scope of this project, please see the Contract Documents.

TERM: 1 year

PERIOD OF PERFORMANCE: 365 Calendar Days

PRE-BID CONFERENCE (virtual):

Tuesday, September 15, 2026, at 10:00 a.m., Pacific Time

BIDS DUE NO LATER THAN:

Thursday, October 1, 2026, at 2:00 p.m., Pacific Time

BID SUBMISSION:

Please refer to Section 7 of this RFB

PROCUREMENT CONTACT:

Sourcing@lawa.org

LAX Residential Sound Insulation Program Bid Group 12

I of III

TABLE OF CONTENTS

1. INTRODUCTION

1.1. Invitation

2. SCOPE OF WORK

2.1. General

2.2. Residential Sound Insulation

3. PRE-BID INFORMATION

3.1. Pre-Bid Conference

3.2. Americans with Disabilities Act

4. AVAILABILITY OF REQUEST FOR BIDS AND OTHER DOCUMENTS

5. CONTENTS OF BID

5.1. Overview

5.2. Administrative Requirements Forms

5.3. Bid Forms

6. BID FORMAT

6.1. Signing of Bid

6.2. Only One Bid Accepted

6.3. Joint Ventures or Partnerships

6.4. Cost of Bids

6.5. Withdrawal of Bids

7. BID SUBMISSION INSTRUCTIONS

7.1. Bid Delivery Instructions

7.2. Bid Due Date

8. BID EVALUATION

8.1. Initial Review

8.2. Evaluation of Administrative Requirements

8.3. Information Requested and Not Furnished

8.4. Right to Verify Information

8.5. Evaluation of Bids and Bid Errors

8.6. Mathematical Corrections on Bids

8.7. Incorrect Bid Information

8.8. Prohibition of Alternate Terms and Conditions

8.9. Waiver of Minor Administrative Irregularities

II of III

9. INTERPRETATIONS AND CLARIFICATIONS OF THIS RFB

9.1. Request for Information in Writing

9.2. Deadline for Requests

9.3. Oral Inquiries

9.4. Responses to Requests

9.5. Prohibited Communication

10. ADDENDA

10.1. Right to Revise RFB

10.2. Postponing Due Date

10.3. Addenda Availability

10.4. Bidders Responsibility

11. CITY POLICES AND AGREEMENTS

11.1. Contractors License

11.2. City of Los Angeles Labor Requirements

11.3. Federal and State Labor Requirements

11.4. Administrative Requirements

11.5. Disadvantaged Business Enterprise (DBE) Program Requirements

11.6. Not Used

11.7. Right to Reject Bids

11.8. Subconsultant Prohibitions

11.9. Federal Requirements

11.10. Registration with California Department of Industrial Relations

12. PROPERTY OF CITY/PROPRIETARY MATERIAL

12.1. Subject to Public Records Act

12.2. Exemption from Public Records Act

13. AWARD OF CONTRACT

13.1. Recommendation for Award of Contract

13.2. Execution of Contract

14. PROTESTS OF RFB CONTENT AND PROTESTS OF AWARD

14.1. Mandatory Time Limits

14.2. Pre-Award Protests of RFB Content

14.3. Protests of Notice of Intent to Award

15. ADDITIONAL LEGAL INFORMATION

15.1. Reproduction and Personal Use of Information

III of III

15.2. Expense, Ownership, and Disposition

16. COMPLIANCE WITH ALL LAWS

17. CONTRACT DOCUMENTS

ATTACHMENTS

ATTACHMENT 01: ADMINISTRATIVE REQUIREMENTS

ATTACHMENT 02: BID FORM

ATTACHMENT 03: GENERAL CONDITIONS

ATTACHMENT 04: SPECIAL CONDITIONS

ATTACHMENT 05: PROJECT REQUIREMENTS

ATTACHMENT 06: FEDERAL REQUIREMENTS

ATTACHMENT 07: PROJECT DRAWINGS

ATTACHMENT 08: PROJECT DETAILS

ATTACHMENT 09: TECHNICAL SPECIFICATIONS

ATTACHMENT 10: PROJECT AREA MAP

ATTACHMENT 11: LEAD AND ASBESTOS SURVEY RESULTS

ATTACHMENT 12: PAYMENT AND PERFORMANCE BONDS

ATTACHMENT 13: DRAFT CONTRACT

ATTACHMENT 14: El SEGUNDO BUILDING DEPT. PROTOCOLS DOCUMENT

ATTACHMENT 15: DAVIS-BACON GENERAL PREVAILING WAGE

REQUESTS FOR BIDS

INSTRUCTIONS TO BIDDERS

1. INTRODUCTION

1.1. Invitation

The City of Los Angeles, Los Angeles World Airports (LAWA) is inviting bids from qualified contractors and/or joint ventures (Bidders) for the soundproofing construction of eligible residences within the 2020 Noise Exposure Map Area in the City of El Segundo. It is the intention of LAWA to enter into a contract with the lowest responsive and responsible bidder to provide construction services as described in this Request for Bids, Instructions to Bidders and the attached documents.

This Request for Bids (RFB) terms and conditions, including the attached specifications, is to provide construction services to install soundproofing materials in residences in the City of El Segundo impacted by aircraft noise from operations at Los Angeles International Airport (LAX) as part of the Residential Sound Insulation (RSI) Program.

2. SCOPE OF WORK

2.1. General

This project includes, but is not limited to, services of contractors with demonstrated abilities and experience in residential sound insulation, remodeling, and construction services. The objective of the LAX RSI is to reduce aircraft generated noise entering existing homes by replacing windows and exterior doors with acoustically rated products, replacing/adding ventilation systems, and insulating attic spaces at some units.

The goal of the sound insulation work is to achieve an average interior noise of 45 decibels community noise equivalent level (CNEL) or less in all habitable rooms. Bid Group 12 will be constructed with no more than ten (10) residences open at a time for a total of up to 52 dwelling units.

2.2. Residential Sound Insulation

The work requires the addition or replacement of building materials to the envelope of a residential structure to ensure the necessary noise level reduction between the exterior and the interior is achieved. The project includes the acoustical retrofit of existing residential dwellings with typical modifications to include, but not be limited to:

• Replacement of existing windows and exterior doors with acoustically rated assemblies,

• Insulation of attic spaces,

• Finish and rough carpentry,

• Exterior and interior plastering,

• Painting,

• Roof equipment platforms, and

• Installation of new ventilation units and electrical upgrades (if necessary).

The contractor shall make final precise material measurements, order materials and supplies, and retrofit residential buildings with sound transmission–rated products and materials designed to reduce interior noise levels.

Homes will be multi-family dwellings.

The Work under this contract consists of all labor, materials, and equipment necessary for mitigating interior noise due to aircraft operations from LAX.

The Work consists of sound insulation measures including, but not limited to, the following:

1. Selective demolition

2. Stucco installation

3. Rough and finish carpentry

4. Cutting and patching

5. Siding

6. Flashing

7. Entry Doors

8. Access hatches and pull-down stairs

9. Windows

10. Weather-stripping and sealants

11. Venting

12. Gypsum board

13. Painting

14. Ventilation systems, with related ductwork and electrical work

15. Hazardous materials abatement

16. Mechanical

17. Electrical

3. PRE-BID INFORMATION

3.1. Pre-Bidders Conference

There will be a virtual Pre-Bidders Conference for this procurement.

Please see the Summary Information Page for exact details of time and place listed in the project on LAWA’s Bonfire page (www.lawa.bonfirehub.com). At the Virtual Conference, LAWA will provide an overview of the proposed scope of work, including the procurement process, schedule, Buy American requirements, and administrative requirements. Attendance at the Pre-Bid Conference is optional, but highly recommended.

3.2. Americans with Disabilities Act

As covered under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability. Sign Language Interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request to the point of contact organizing this meeting at least seven (7) business days prior to the meeting you wish to attend. The Procurement Contact will then request the resources through the LAWA ADA Office. For general information, please visit the LAWA ADA website at www.flylax.com/lax-accessibility.

4. AVAILABILITY OF REQUEST FOR BIDS AND OTHER DOCUMENTS

LAWA utilizes the Regional Alliance Marketplace for Procurement (RAMP) for the advertisement of RFBs for bidders and Bonfire for documents, addendums, information, and submissions related to this procurement. In addition, should LAWA amend the requirements set forth herein, a written addendum will be issued reflecting any changes and such an addendum will be posted at www.lawa.bonfirehub.com.

https://lawa.bonfirehub.com/portal/?tab=openOpportunities https://www.flylax.com/lax-accessibility https://lawa.bonfirehub.com/

5. CONTENTS OF BIDS

5.1. Overview

The Bid package shall consist of the following two (2) parts:

• Administrative Requirements Forms

• Bid Forms (Bid, List of Subcontractors, Prime Bidder’s Experience, and Federal Requirements Forms.)

A Bid Package shall be submitted via www.lawa.bonfirehub.com in the format instructed. Forms and documents must be fully completed, with e-signatures or scanned blue ink original signatures. Bidders are required to submit these electronic documents. LAWA will not accept submissions via fax, email, or delivery of physical documents.

5.2. Administrative Requirements Forms

Bidders shall complete all the Administrative Requirements Forms enclosed herein as RFB Attachment 1, Administrative Requirements Forms, and shall initial any and all interlineations, alterations, or erasures in its submissions. The bidder shall not delete, modify, or supplement the printed matter on the Administrative Requirements Forms, or make substitutions thereon.

5.3. Bid Forms

Each bid is to be submitted on the bid forms furnished in RFB Attachment 2, Bid Forms, and in accordance with these Instructions to Bidders. If an updated bid form is provided by an addendum, then the updated form must be used for the bid.

5.3.1. Bid

The Bid must state the amounts for which the bidder proposes to supply all materials and labor and perform all work required by the Contract Documents.

All blank spaces in the bid must be properly filled in, and the phraseology must not be changed. Modifications are not permitted. Any space left blank, any unauthorized addition, change, condition, limitation, or provision attached to the bid may render it non-responsive and may cause its rejection by LAWA.

Alterations by erasure or interlineations must be explained or noted on the bid.

No telegraphic modification of a bid will be considered. Bidders must acknowledge all addenda in the space provided. The bid shall meet all of the requirements set forth herein.

5.3.2. Minimum Qualifications (Prime Bidder Experience)

5.3.3. The successful bidder is required to have at least five (5) years of Residential Sound Mitigation Construction Experience, with a cumulative value of projects of Five Million Dollars ($5,000,000) or more within the last 10 years.

5.3.4. List of Subcontractors

In accordance with the California Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair Practices Act), a list of all subcontractors, who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid, is required to be submitted https://lawa.bonfirehub.com/portal/?tab=openOpportunities with the bid on the form titled List of Subcontractors (Attachment 2) provided by

LAWA.

5.3.5. Federal Requirements Forms

Bidders shall complete all the Federal Requirements Forms enclosed herein and shall initial any and all interlineations, alterations, or erasure in their submission. The bidder shall not delete, modify, or supplement the printed matter on the Federal Requirements Forms or make substitutions thereon.

5.3.6. Examination of Site

Bidders must examine and judge for themselves the location, surroundings, physical condition, and nature of any work to be done. Submission of a bid shall be conclusive evidence that the bidder has conducted such an examination.

The plans for the work show conditions as they are supposed or believed to exist. The conditions shown do not constitute a representation or warranty, expressed or implied by the City of Los Angeles or its officers that such conditions actually exist. Neither the City nor any of its officers shall be liable for any loss sustained by the Contractor as a result of any variance between the conditions shown on the plans and the actual conditions. Please refer to the Contract Documents for site locations.

6. BID FORMAT

6.1. Signing of Bid

By signing the bid, the bidder is stating:

• the facts represented in the bid are true and correct,

• the bidder provided accurate contact information including telephone number(s), and e-mail address, and

• the signer has authority to sign on behalf of the contracting entity.

6.2. Only One Bid Accepted

LAWA will accept only one (1) bid for this RFB from any one bidder. This includes bids submitted under different names by one firm, corporation, partnership, or joint venture.

Evidence of collusion among bidders shall be grounds for exclusion of any bidder who is a participant in any such collusion.

6.3. Joint Ventures or Partnerships

If the bidder is a partnership or joint venture, the bidder must submit with its bid a copy of the partnership or joint venture agreement. That agreement must describe the scope and amount of work each participant will perform and contain a provision that each participant will be jointly and severally liable to LAWA for completing all of the work and to third parties for all duties, obligations, and liabilities which arise out of the joint venture’s performance of the work. Each member of the joint venture or partnership must respond to all elements of the Administrative Requirements separately (including Vendor Identification Forms, City Ethics Commission Forms etc.), and a copy of each joint venture or partnership agreement must be included with the Administrative Requirements Forms.

6.4. Cost of Bids

The City of Los Angeles and LAWA are not responsible for any costs incurred by bidders while preparing or submitting bids. All bidders who respond to solicitations do so solely at their own expense.

6.5. Withdrawal of Bids

A bidder may not withdraw its bid submittals for three (3) months from the date bids are due, or until after a contract for the work described in these bid documents is fully executed by LAWA, whichever date is earlier.

7. BID SUBMISSION INSTRUCTIONS

7.1. Bid Delivery Instructions

Please refer to instructions in www.lawa.bonfirehub.com.

7.2. Bid Due Date

Please refer to the Summary Page for the exact time and place that bids are due.

LAWA may extend the deadline for bids if it is deemed necessary. This will be done via addendum.

8. BID EVALUATION

8.1. Initial Review

After receiving the bids, LAWA will review all bids to ensure that the LAWA-requested forms are included and that the bidders are deemed responsive to this RFB in accordance with the criteria set forth in this RFB.

8.2. Evaluation of Administrative Requirements

This evaluation is conducted on a Pass/Fail basis. The submission will be reviewed by LAWA to determine if it is complete. The bidder’s failure to comply with the instructions or to submit a complete bid may result in the bid being deemed non-responsive.

8.3. Information Requested and Not Furnished

The information requested and the manner of submission is essential to permit prompt evaluation of all bids. Accordingly, LAWA reserves the right to declare as non-responsive and reject any bids in which information is requested and is not furnished or when a direct or complete answer is not provided.

8.4. Right to Verify Information

LAWA reserves the right to verify all submitted information, including contacting the referenced clients. All information stated in the bid shall be factual, truthful, and shall not be misrepresented in any manner. Any information stated in the bid found to be a misrepresentation of past experiences shall be considered as grounds for disqualification of the bid.

8.5. Evaluation of Bids and Bid Errors

The bidder is liable for all errors or omissions committed by the bidder in preparing the bid and for any consequences due to the errors or omissions. Bidders will not be allowed to alter, correct, or amend bid documents after the due date and time for submission.

8.6. Mathematical Corrections on Bids

In the case that the amount listed in the Unit Price Total is not the correct sum of the Unit Price multiplied by the Quantity, the Unit Price amount shall govern, and the Unit Price Total shall be corrected along with the Total Bid amount accordingly.

If the Total Bid amount listed is not the correct sum of the Unit Price Totals, the Unit Price Totals shall govern, and the Total Bid shall be corrected accordingly. The mathematically correct lowest Total Bid shall be the basis to determine the lowest responsible bidder for award of the Contract.

8.7. Incorrect Bid Information

If LAWA determines that a bidder provided incorrect information for consideration in the evaluation process, which the bidder knew or should have known, was materially incorrect, that bidder may be deemed non-responsive, and the bid may be rejected.

8.8. Prohibition of Alternate Terms and Conditions

Bidders may not submit their own contract terms and conditions in response to this RFB. If a bid contains supplemental terms and conditions, LAWA, at its sole discretion, may determine the bid to be a non-responsive counteroffer, and the bid may be rejected.

8.9. Waiver of Minor Administrative Irregularities

LAWA reserves the right, at its sole discretion, to waive minor administrative irregularities contained in any bid submitted for this RFB.

9. INTERPRETATIONS AND CLARIFICATIONS OF THIS RFB

9.1. Request for Information in Writing

The Bidder may request, in writing, information, clarification, or interpretation of any aspect of the RFB Documents. Such requests must be made in writing www.lawa.bonfirehub.com.

9.2. Deadline for Requests

All requests for information, clarification, or interpretation must be received ten (10) calendar days after the issuance of the RFB. All RFB documents and related documents, including applicable questions and information requests and responses, will be posted on and downloadable from www.lawa.bonfirehub.com. It shall be the bidder’s responsibility to ensure it has reviewed all such interpretations or clarifications. Inquiries or clarification requests received after the ten (10) calendar days may not receive a response.

9.3. Oral Inquiries

LAWA will not accept or respond to oral inquiries. The City of Los Angeles and LAWA are not responsible for any answers not published on www.lawa.bonfirehub.com.

9.4. Response to Requests

If LAWA determines that a decision or interpretation requires that an addendum to the RFB document be issued, such an addendum will be in writing and published on www.lawa.bonfirehub.com

9.5. Prohibited Communication

Bidders may not directly contact or communicate with any LAWA employee (except for identified LAWA Procurement Staff), LAWA consultant, appointed official, or elected official in relation to this project, the content of the procurement, or to the selection process at any time prior to the notification that the contract has been awarded. Until notification of the award is published on RAMPLA and Bonfire, all communications must be in writing and follow the instructions in this RFB. Failure to comply with these procedures may result in disqualification of the involved firm, at the sole discretion of LAWA.

https://lawa.bonfirehub.com/portal/?tab=openOpportunities https://lawa.bonfirehub.com/portal/?tab=openOpportunities

10. ADDENDA

10.1. Right to Revise RFB

LAWA reserves the right to revise the RFB documents at any time. Any such revision(s) shall be done exclusively through, and described in, addenda to the RFB which shall be published on www.lawa.bonfirehub.com.

10.2. Postponing Due Date

Any new submittal deadline date for delivering bids to LAWA shall be communicated via an Addendum. Any postponement will be published in www.lawa.bonfirehub.com.

10.3. Addenda Availability

Each addendum will be published on www.lawa.bonfirehub.com. Addenda so issued are to be considered a part of this RFB.

10.4. Bidders Responsibility

It shall be the bidder’s responsibility to ensure it has received and reviewed all such addenda to the bid documents. Bidders must acknowledge receipt of all addenda with their bid. LAWA may disqualify the bidder for any failure to acknowledge receipt of addenda.

11. CITY POLICIES AND AGREEMENTS

11.1. Contractors License

The bidder shall possess an active Class B California Contractors License with all required supplements at the time of submitting its bid. If the bidder is not in possession of such a license at the time the bid is submitted, said bid will be deemed non-responsive and will be rejected pursuant to California Business and Professions Code Section 7028.15(e).

11.2. City of Los Angeles Labor Requirements

Prevailing wage, affidavit of non-collusion, antitrust claim assignment, nondiscrimination, childcare program, child support obligations, and affirmative action provisions are to be part of any contract awarded pursuant to this notice.

Bidders are required to comply with LAWA’s Contractor Responsibility Program, the standards for which are contained in the contract documents.

11.3. Federal and State Labor Requirements

11.3.1. Affirmative Action

To be eligible for the award, each bidder must comply with the Affirmative Action requirements which are contained in the contract documents.

11.3.2. Equal Employment Opportunity

The proposed contract is under and subject to Executive Order 11246, dated September 24, 1965, as amended, and to the Equal Employment Opportunity (EEO) and Federal Labor Provisions.

11.3.3. Federal Fair Labor Standards Act

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text.

The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers.

https://lawa.bonfirehub.com/portal/?tab=openOpportunities

The Contractor has full responsibility to monitor compliance with the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S.

Department of Labor – Wage and Hour Division.

11.3.4. Prevailing Wage

All labor on the project shall comply with applicable provisions of the California Labor Code and Federal, State, and local laws related to labor. The Prevailing Wage Determination for this contract shall be the effective General Prevailing Wage determination at the date of advertisement of proposal. The Contractor shall pay California State Prevailing Wage, Federal Prevailing Wage, or US Secretary of Labor living wage, whichever is higher for that trade. The California General Prevailing Wage Determination can be obtained at www.dir.ca.gov under “Statistics and Research”. Federal labor rates under the Davis Bacon Act can be found at SAM.gov | Search. All prevailing wages will be monitored using LAWA’s LCPtracker system only.

11.3.5. Certificate of Buy American Compliance – Manufactured Products As a matter of bid responsiveness, the bidder or offeror must complete, sign, date, and submit the certification statement with their proposal. The bidder or offeror must indicate how they intend to comply with 49 USC § 50101 by selecting either that they will comply with the 100 percent Buy American Preferences or that it will qualify for either a Type 3 or Type 4 waiver under 49 USC § 50101(b).

If the bidder seeks a Type 4 waiver the “Project Material Structure Worksheet” and/or the “Project Content Percentage Worksheet” may be marked as “Confidential” and “Not Subject to Disclosure Under Exemption # 4 of the Freedom of Information Act.” See FAA Forms 5100-136, 5100-

137. Forms 136 and 137 can be found here:

www.faa.gov/airports/aip/buy_american

Please reference Federal Requirement: FR-4

11.4. Administrative Requirements

Please see Attachment 1: Administrative Requirements, which include the following topics and required forms:

• Vendor Identification Form

• Bid/Proposal Bond

• Affidavit of Non-Collusion Forms

• Bidder Contributions CEC Form 55

• Contractor Responsibility Program

• Iran Contracting Compliance Affidavit

• Equal Benefits Ordinance

• Insurance Requirements

• Municipal Lobbying Ordinance

• Disadvantaged Business Enterprise Program

• Affirmative Action (language only) http://www.dir.ca.gov/ https://sam.gov/search/?page=1&pageSize=25&sort=-modifiedDate&sfm%5BsimpleSearch%5D%5BkeywordRadio%5D=ALL&sfm%5Bstatus%5D%5Bis_active%5D=true https://www.faa.gov/airports/aip/buy_american

• Assignment of Anti-Trust Claims (language only)

• Child Support Obligations (language only)

11.5. Disadvantaged Business Enterprise (DBE) Program Requirements Contracts made and entered into under this procurement are subject to Disadvantaged Business Enterprise Utilization and Federal Requirements as set forth in the Administrative Requirements.

Title VI Solicitation Notice. The City of Los Angeles (City), Los Angeles World Airports (LAWA), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

11.6. Not Used

11.7. Right to Reject Bids

LAWA reserves the right to reject any or all bids, to waive any informality in such bids, to request new bids, to not proceed to do the work, to proceed to do the work in any other manner for any reason, and to award a contract with or without a proposed option to extend the term. The receipt of bids shall not in any way oblige the Board of Airport Commissioners or the City of Los Angeles to enter into an agreement, or any other contract of any kind, with any prospective bidder.

11.8. Subconsultant Prohibitions

Firms or teams that are submitting a bid for this project are precluded from using consultants and/or sub-consultants that are performing work for the design, engineer, or management teams on this project.

11.9. Federal Requirements

This project is eligible for Federal funding from the Federal Aviation Administration (FAA); therefore, the Contractor shall follow and comply with all the Federal Requirements on this project. Please refer to the Federal Requirements (Attachment

5) for specific information and required Contractor submittal documents. Federal Requirements may also be found on the FAA website:

www.faa.gov/airports/aip/procurement/federal_contract_provisions/

11.10. Registration with California Department of Industrial Relations All contractors bidding and all contractors and subcontractors listed in a bid must be registered with the California Department of Industrial Relations as required by California Labor Code Section 1725.5, unless disqualification is waived under Labor Code Section 1725.5(a)(2)(E), or unless the contractor and subcontractors are excused from the registration requirement by Labor Code Section 1771.1(a).

12. PROPERTY OF CITY/PROPRIETARY MATERIAL

12.1. Subject to Public Records Act

All bids submitted in response to this RFB shall become the property of the City of Los Angeles and LAWA and subject to the State of California Public Records Act. Bidders must identify all copyrighted material, trade secrets or other proprietary information https://www.faa.gov/airports/aip/procurement/federal_contract_provisions/ that the bidders claim is exempt from the California Public Records Act (California Government Code Section 7920.005 et seq.).

12.2. Exemption from Public Records Act

In the event a bidder claims such an exemption, the bidder is required to state in the bid the following: “The bidder will indemnify the City of Los Angeles and its officers, employees and agents, and hold them harmless from any claim or liability and defend any action brought against them for their refusal to disclose copyrighted material, trade secrets, or other proprietary information to any person making a request therefore.”

Failure to include such a statement shall constitute a waiver of the bidder’s right to exemption from this disclosure.

13. AWARD OF CONTRACT

13.1. Recommendation for Award of Contract

The award of the contract will be made after investigation of the responsiveness and responsibility of the low bidder. Award of the contract will be given to the lowest responsive and responsible bidder meeting the bid requirements.

The bidder to whom the award is made will be required to furnish goods and approved Performance/Contract and Payment bonds (Attachment 11) within fifteen (15) days after award of the contract is made by the Board of Airport Commissioners. Prior to award of the contract by the BOAC, the Contractor must have insurance approved by LAWA Risk Management. The Contractor must ensure that all subcontractors are sufficiently insured.

13.2. Execution of Contract

The bidder may not limit, change, modify, or qualify the proposed contract terms and conditions in its bid. The bidder recommended by the Chief Executive Officer for award will be required to execute the Contract prior to the meeting at which the Board of Airport Commissioners will consider the award. The Contract awarded by the Board of Airport Commissioners is subject to review by the Los Angeles City Council.

14. PROTESTS OF RFB CONTENT AND PROTESTS OF AWARD

14.1. Mandatory Time Limits

The procedures and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

14.2. Pre-Award Protests of RFB Content

It is the intent of this paragraph to provide proposers with a process to formally object to the content of the solicitation document. A protest and all required copies relative to the content of the RFB, must be submitted in detail in writing, signed by the Protestor or by a representative of Protestor, and be received in the offices of the Los Angeles City Attorney’s Office, Airport Division, and the Director of Strategic Sourcing Division, at the below addresses, before 5:00 p.m. ten (10) calendar days after the issuance of the RFB by LAWA. If the tenth calendar day falls on a weekend or legal holiday, the Protest period ends at 5:00 p.m. (local time) the following business day. The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest of the content of the RFB. The protest shall refer to the specific portion of the RFB or other related document that forms the basis for the protest. The protest must include the name, address, and telephone number of the Protestor and/or Protestor’s representatives.

Only protests meeting the above criteria will be reviewed. LAWA will issue a written decision on the Protest of Content prior to the proposal due date.

14.3. Protests of Notice of Intent to Award

This is the process to formally object to the proposed award for the solicitation. A protest and all required copies relative to a Notice of Intent to Award a contract to a bidder(s), must be submitted in detail, in writing, signed by the bidder and/or the bidder’s representative, and received by the Director of Strategic Sourcing Division with a copy to the Los Angeles City Attorney’s Office, Airport Division, at the below addresses, before 5:00 p.m., ten (10) calendar days after the notification of the Notice of Intent to Award. If the tenth calendar day falls on a weekend or legal holiday, the protest period ends at 5:00 p.m. (local time) the following business day.

The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of the RFB, any submitted bid, or other document that forms the basis for the protest.

The protest must include the name, address, and telephone number of the bidder and/or the bidder’s representative.

All Pre-Award Protests and Protests of the Notice of Intent to Award must be addressed to:

Director of Strategic Sourcing Division Los Angeles World Airports 6053 W Century Blvd.

Post Office Box 92216 Los Angeles, CA 90009-2216

With a copy to the:

The Office of the City Attorney, Airport Division 6053 W Century Blvd.

Post Office Box 92216 Los Angeles, CA 90009-2216

15. ADDITIONAL LEGAL INFORMATION

15.1. Reproduction and Personal Use of Information

LAWA shall be free to use as its own, without payment of any kind or liability therefore, any idea, scheme, technique, suggestion, layout, or plan received during this bid process, that is not identified by the bidder as the bidder’s intellectual property, such as a trade secret or copyright protected material.

15.2. Expense, Ownership, and Disposition

LAWA shall not be responsible in any manner for the costs associated with the submission of the bids. The submittals, including all drawings, plans, photos, and narrative material, shall become the property of LAWA upon receipt by LAWA. LAWA shall have the right to copy, reproduce, publicize, or otherwise dispose of each submittal in any way that LAWA selects.

16. COMPLIANCE WITH ALL LAWS

In rendering the services required, the Contractor shall include all necessary consultations and conferences with officers and employees of City, representatives of the Board of Airport Commissioners, public officials, and others for the performance and completion of the work under a Contract for services under this RFB and other related aspects, therefore. All services required for these projects must be in accordance with all applicable federal, state, and local laws, statutes, ordinances, orders, rules, regulations, and policies for airport projects and shall hold all necessary consultations and conferences with personnel of any and all City, County, State, and Federal agencies, as applicable. The selected bidders will be required to research code, obtain approvals and permits from the applicable regulatory agencies, such as, but not limited to the, City of El Segundo Department of Building and Safety, City of Los Angeles Department Building and Safety, City of Los Angeles Fire Department, County of Los Angeles, South Coast Air Quality Management District (SCAQMD), State Water Resources Control Board (SWRCB), Federal Aviation Administration (FAA) and Transportation Security Administration (TSA).

17. CONTRACT DOCUMENTS

See Attachment 12 for the Draft Contract Agreement. Please note that the terms and conditions indicated on the Contract are not negotiable. The successful bidders must be prepared to sign a contract with the same terms and conditions as the draft contract attached upon selection to provide services. Any questions pertaining to the contract language should be addressed during the RFB process.