3rd QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q3 FY26 Kosher Menu
- Solicitation number
- 15B30226Q00000011
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman, Florida, outlining four distinct delivery schedule options for vendors who have been awarded contracts for the third quarter (April 1 – June 30, 2026). Schedule #1 requires a single shipment delivery between April 1-15, 2026. Schedule #2 mandates two equal shipments with the first delivery between April 1-15, 2026, and the second between May 1-15, 2026. Schedule #3 divides orders into three equal shipments with deliveries scheduled for April 1-15, May 1-15, and June 1-15, 2026. Schedule #4 requires weekly deliveries split into 13 shipments, with produce due each Monday and bread, milk, and eggs due each Tuesday, beginning April 6, 2026, and concluding by June 30, 2026, with delivery hours between 7:30 AM and 12:00 PM. All deliveries must be on a first-come, first-served basis and are subject to strict performance standards.
The memorandum establishes mandatory compliance requirements for all vendors, including temperature specifications (34-40 degrees Fahrenheit for non-frozen perishables and 0 degrees Fahrenheit or below for frozen items), palletization and wrapping of all items, and conditional receipt allowance for three days of examination and testing. Vendors are subject to performance issues notation if delivery schedules are not adhered to or if items do not meet specifications, with potential rejection or re-award to the next low bidder. The government reserves the right to increase or decrease quantities with one week's notice. Federal holidays observed during this period are Memorial Day (May 11, 2026) and Juneteenth (June 19, 2026), during which no deliveries are permitted. Vendors must submit all invoices by mail or email, not by fax, and should contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with questions.
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| FCC COLEMAN - Q3 FY26 LINKS TO MARKETPLACE.xlsx | XLSX spreadsheet | |
| 2026-religious diet specifications 3rd qtr.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: January 28, 2026 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, April 1-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, April 1-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates May 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, April 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates May 1-15, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, June 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning April 6, 2026 and ending with the last delivery no later than, Tuesday, June 30, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, May 11, 2026 (Memorial Day); Thursday, June 19, 2026 (Juneteenth).
This quarter (April 1, 2026 – June 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .