3rd QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q3 FY26 Halal Menu
- Solicitation number
- 15B30226Q00000010
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman, Florida outlining vendor requirements for the third quarter (April 1 – June 30, 2026). Vendors must adhere to one of four delivery schedules: Schedule #1 requires a single shipment between April 1-15, 2026; Schedule #2 splits the order into two equal shipments with the first delivery April 1-15 and second May 1-15, 2026; Schedule #3 divides the order into three equal shipments with deliveries spanning April 1-15, May 1-15, and June 1-15, 2026; and Schedule #4 requires weekly deliveries each Monday-Tuesday beginning April 6, 2026 and ending by June 30, 2026, with produce due Mondays and bread, milk, and eggs due Tuesdays. All deliveries must occur between 7:30 AM and 12:00 PM Monday through Friday, with no deliveries on weekends or observed federal holidays (Memorial Day on May 11, 2026 and Juneteenth on June 19, 2026).
Vendors must comply with strict product and delivery specifications including palletized and wrapped shipments, non-frozen perishable foods maintained at 34-40 degrees Fahrenheit, and frozen foods at 0 degrees Fahrenheit or below. Failure to meet delivery schedules or product specifications will be noted as performance issues and may result in delivery rejection or re-award to the next low bidder. Conditionally received items have a three-day inspection period, and rejected items must be picked up at vendor expense within two weeks or will be disposed. Invoices must be mailed or emailed to the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056, with questions directed to Food Service Administrator Angel Metcalf at ametcalf@bop.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026-Halal Specifications 3rd qtr.xlsx | XLSX spreadsheet | |
| FCC COLEMAN - Q3 FY26 LINKS TO MARKETPLACE.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: January 28, 2026 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, April 1-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, April 1-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates May 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, April 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates May 1-15, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, June 1-15, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning April 6, 2026 and ending with the last delivery no later than, Tuesday, June 30, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, May 11, 2026 (Memorial Day); Thursday, June 19, 2026 (Juneteenth).
This quarter (April 1, 2026 – June 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .