3OR0245_Absence of Competition Memo_Redacted.pdf

Simplified Lease Acquisition Threshold - Absence of Competition Memo

Project Number: 3OR0245

Documentation to Explain the Absence of Competition

Lease number LOR07190 occupied by Mine Safety Health Administration (MSHA), will expire on 8/16/2026. As part of the Government’s review of the agency’s ongoing space requirements, it was determined that the current space represents the most advantageous location to meet the continuing needs of the tenant agency.

This determination is supported by the Succeeding Lease Analysis Tool, which is attached to this memo and summarized below:

Market research was conducted using the following:

CoStar / LoopNet / Crexi SAM.gov Contract Opportunities posting (required if over $25,000 Total Contract Value)

No responses received An advertisement requesting expressions of interest was listed on SAM.gov from

December 11, 2023 through December 26, 2023, and no responses were received.

An advertisement requesting expressions of interest was listed on SAM.gov from February 26, 2026 through March 5, 2026, and no responses were received.

Responses received (listed in the table below) Other (describe): ___________________________________

Name of respondent Address Rate/Notes

N/A

The decision to pursue a succeeding lease action for this project is supported by GSAM 570.402-1(a) and 570.203-2 via the following rationale:

Cost based rationale The Succeeding Lease Analysis Tool was used to evaluate the expected costs of remaining in place to the costs of relocation to a new location. The analysis demonstrates that the Government could not expect to recover relocation and duplication costs through full and open competition. The expected cost savings for this action is $252,555.00 which represents savings of $16.71/ABOA SF

Mission based rationale The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:

Approved: _____________________ Lease Contracting Officer Date________

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RSF Agency Date Prepared City State

3OR0245 MSHA 4/8/2026 Albany OR

Version: March 2026

Address 321 1st Ave E, Albany, OR 97321 Address 1393 SE Clay St, Albany, OR Square Footage (ABOA SF) 3,146 Square Footage (ABOA SF) 3,778 Common Area Factor 1.15 Common Area Factor 1.08

RSF 3,618 RSF 4,078

Total Term (Years) 10 Total Term (Years) 10 Total Contract Shell (from table) $1,288,695.98 Total Contract Shell (from table) $1,182,721.79 Operating Rate Escalation 2.50% Operating Rate Escalation 2.50% Total Contract Operating (from table) $370,874.34 Total Contract Operating (from table) $365,530.59 Total Contract Parking Cost Total Contract Parking Cost Total Rental Payments over Term $1,659,570.32 Total Rental Payments over Term $1,548,252.38

Annual Shell Rent Rate (pRSF) Annual Operating Rate (pRSF) Year Annual Shell Rent Rate (pRSF) Annual Operating Rate (pRSF) $31.51 $9.15 1 29.00$ 8.00$ $31.51 $9.38 2 29.00$ 8.20$ $31.51 $9.61 3 29.00$ 8.41$ $31.51 $9.85 4 29.00$ 8.62$ $31.51 $10.10 5 29.00$ 8.83$ $39.73 $10.35 6 29.00$ 9.05$ $39.73 $10.61 7 29.00$ 9.28$ $39.73 $10.88 8 29.00$ 9.51$ $39.73 $11.15 9 29.00$ 9.75$ $39.73 $11.43 10 29.00$ 9.99$

Estimate Date Estimate Date 8/16/2027 Estimate Total Estimate Total $328,387.00 Amount to be Amortized Amount to be Amortized $163,843.68 Lump Sum $0.00 Lump Sum $164,543.32 Amortization Rate Amortization Rate 8% Amortization Term 5 Amortization Term 5 Total of TI/BSAC Amortization Payments $0.00 Total of TI/BSAC Amortization Payments $199,329.54

Estimate Date Estimate Date Cost based on Estimate Cost based on Estimate

Estimate Date Estimate Date Cost based on Estimate Cost based on Estimate

Rent Being Paid in Old Location during

Estimate Date Estimate Date Cost based on Estimate Cost based on Estimate Description of Other Costs Description of Other Costs

Total of Rent Payments Over Term $1,659,570.32 Total of Rent Payments Over Term $1,548,252.38 Total of TI/BSAC Amortization Payments $0.00 Total of TI/BSAC Amortization Payments $199,329.54 Lump Sum $0.00 Lump Sum $164,543.32 Furniture Costs $0.00 Furniture Costs $0.00 Total Move Costs $0.00 Total Move Costs $0.00

Rent Being Paid in Old Location during $0.00 Other Costs $0.00 Other Costs $0.00 Aggregate Total Project Cost of $1,659,570.32 Aggregate Total Project Cost of $1,912,125.24

$252,555

Prepared By: Date: 4/8/2026

Move Costs Move Costs

Note: If the aggregate cost savings associated with staying in place is positive and substantial enough based on the LCO's discretion, this CBA is intended to support a JOTFOC based on

GSAM 570.104 and FAR 6.302-1(a)(2)(ii)(A). (A) "Substantial duplication of cost to the Government that is not expected to be recovered through competition."

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Other Costs Other Costs

Summary - Current Location - OFFER/ Estimate Summary - Lowest Priced Alternative - OFFER/Estimate

Aggregate Cost Savings associated with Staying in Place

Tenant Improvements / BSAC for Lowest Priced AlternativeTenant Improvements / BSAC for Current Location

Furniture Costs Furniture Costs

INTERNAL USE ONLY- Do not send outside of GSA. Use "Generate Customer Report" button at bottom of sheet if sharing with Customer.

Formal Cost Benefit Analysis

Current Location Lowest Priced Alternative

Annual Rent Input Table Annual Rent Input Table

= User Input Required

Generate Customer Report

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JOFOC under SLAT MEMO Last Revised 1/11/2021

U.S. General Services Administration GSA PBS Region 10

Leasing Division

Justification for Other than Full and Open Competition Under Simplified Lease Acquisition Threshold

Memo to File

Existing Lease Number: LOR07190 Project Number: 3OR0245 Agency Name: MSHA City, State: Albany, OR Lease Action Type: Succeeding Rentable SF: 3,618 SF Average Net Annual Rent: $97,686.00 Proposed Term: 10 years, 5 years firm

Market research was performed as follows, and did not identify any potential acceptable locations:

● An advertisement requesting expressions of interest was listed on SAM.gov from December 11, 2023 through December 26, 2023, and no responses were received.

● The Leasing Specialist conducted searches on LoopNet and no results were returned.

This Memorandum documents that the contracting officer did not identify any potential acceptable locations through advertisement or market survey and serves as the written justification to negotiate directly with the present lessor in accordance with GSAM 570.402-4, No Potential Acceptable Locations, and FAR 6.3, Other Than Full and Open Competition.

Market research was performed and 0 potentially acceptable locations were identified. In accordance with GSAM 570.402-5 & 402-6, the contracting officer performed a cost-benefit analysis using the Succeeding Lease Analysis Tool (attached). The cost-benefit analysis indicates 1) “the Government cannot expect to recover relocation costs and duplication costs through competition” per GSAM 570.402-5(b), and 2) that “award to any other offeror will likely result in substantial costs to the Government that the Government cannot expect to recover through competition” per GSAM 570.402-5(b)(2); therefore, the contracting officer determined a single-source procurement is the most viable option.

MISSION BASIS AND/OR RELEVANT FACTS FOR STAYING IN PLACE

MSHA submitted a continuing needs requirement to remain within the City Limits of Albany, OR; however, there are no potential acceptable office spaces located in MSHA’s delineated area other than the incumbent lessor’s space. In order for MSHA to stay within the City Limits of Albany a succeeding lease is recommended.

CONTRACTING OFFICER CERTIFICATION

The Contracting Officer determines and certifies that the award of this procurement is in the Government's best interest, the anticipated cost to the Government is fair and reasonable, and that this Justification is accurate and complete to the best of my knowledge and belief.

Lease Contracting Officer

Docusign Envelope ID: 71F2E954-137C-41B3-8FF6-63869A72978E

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Certificate Of Completion Envelope Id: 71F2E954-137C-41B3-8FF6-63869A72978E Status: Completed

Subject: Complete with Docusign: Corrected term and rent Absence of Competition Memo .pdf

Source Envelope:

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Certificate Pages: 1 Initials: 0 Amy Hascall

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