3IL0486SwingSpaceIRSChampaignIL.pdf

SWING SPACE/ MODERNIZATION OF SPACE REQUIREMENTS

A. A renovation of the Space at the current location will be required to meet all the requirements of this RLP package, including the schedule requirements outlined under the Lease. The RLP package outlines a level of base building/shell requirements, tenant improvements and BSAC that will require all or portions of the Space to be vacant during renovations.

B. If identified as the lowest priced offer, as part of the due diligence process the incumbent Lessor must submit a plan and schedule outlining specific swing space alternatives meeting the requirements stated herein. Any plan or schedule that does not efficiently or timely house the Government’s requirements or fails to adequately prevent disruption of Government operations may be rejected and the offer may be considered technically unacceptable. The swing space plan and schedule shall include, at a minimum, the following:

1. Detailed narrative demonstrating how renovations are proposed at the current location in accordance with all of the requirements of this RLP package. Narrative shall clearly identify the number of Government staff member moves and outline how renovations will occur with minimum disruption and interference with ongoing Government operations;

2. Floor plan (computer generated plans set to 1/8” = 1’0” preferred) indicating block(s) of swing space including swing space finishes; and

3. Schedule of swing space and final Space to address interim moves demonstrating adherence to Lease schedule, inclusive of all phases, commissioning, and testing requirements.

C. Swing space must meet the following:

1. The Government shall occupy the full square footage of the existing effective lease until the new space is substantially complete in its entirety. Non-contiguous space must be provided with a secure pathway (route) for connectivity between IRS spaces. If space is on more than one floor, adjacent floors are preferred.

2. The Taxpayer Assistance Center (TAC) may not be moved, nor impacted by construction from January 1st through April 15th.

D. Swing space must be located in the same building.

F. The Government reserves the right to require a single group of employees (including contractor personnel) or successive groups of the Government employees to be moved into and out of the swing space, based upon the Incumbent Lessor's proposal. The Government shall be responsible for the cost of moving each Government employee one time only, which shall be identified as the last and final move from the swing space to the final Space. The Incumbent Lessor shall be responsible for the cost of all moves, interim moves, and restacking in excess of one move per Government employee.

G. During the due diligence process, the Incumbent Lessor must submit a swing space layout that allows the Government to function efficiently during renovation of final Space, as determined by the LCO.

H. Lessor shall be responsible for providing, constructing, and paying for swing space. Lessor shall be responsible for maintaining minimum standards for all space that remains occupied during the renovation, including, but not limited to, access to common areas, compliance with fire protection and life safety and air quality standards outlined within this Lease. Swing space shall comply with existing standards consistent with the existing space and be fully functional inclusive of fixtures, equipment, and telecommunications and data infrastructure. Fully functional shall include, at Lessor’s sole cost, any additional costs associated with Government’s service providers for tele-data or other required communication links between the swing space and Government-occupied space.

I. The Government must remain operational during its standard operating hours specified in Lease No. GS-05P-17791, throughout the course of any renovation within its current space and swing space.

J. Post-award, the Lessor must submit an updated swing space plan and schedule to the Government for review and approval.

At a minimum, the updated swing space plan shall include detailed drawings depicting the various phases and an updated schedule detailing schedule of move. The Government estimates to have approximately 7 employees/contractors during the renovation phasing period. This updated swing space plan and schedule must be submitted at the same time as the initial submission of DIDs.

K. The swing space shall have a space layout which allows the Government to function efficiently during renovation of final Space, as determined by the LCO.

L. Unless otherwise specified herein, the swing space shall comply with all standards and specifications as outlined within the

Lease No. GS-05P-17791, and the Lessor shall continue to provide all services and utilities as outlined under this Lease.

Access to common areas, including, but not limited to lobbies, elevators, stairways and restrooms must be maintained at all times.

M. Ten (10) Working Days prior to the completion of the swing space, the Lessor shall issue written notice to the Government to schedule the inspection of the swing space for acceptance. The Government shall accept the swing space once it is substantially complete, and a Certificate of Occupancy (C of O) has been issued.

N. The Government shall continue to pay rent during renovation in accordance with Lease No. GS-05P-17791, and shall not pay additional rent for the swing space.

1. Except as otherwise noted, all costs associated with implementing the swing space plan shall be at the Lessor’s expense, including, but not limited to, the following swing space costs:

a. The cost to build-out the swing space including, but not limited to, electrical wiring, data cable, security system installation, and partitioning;

b. The cost to move office furniture and equipment;

c. The cost to balance the HVAC system;

d. The cost to store and move all furniture or equipment that cannot be housed in swing space; and

e. All permitting and certificate of occupancy costs, if applicable.

2. The Government shall be responsible for the cost of moving each employee (including contractor personnel) one time only, from the swing space(s) to the final Space. The Lessor shall be responsible for the cost of all moves in excess of one move per employee.