Bid_2618._Guardrail_Repair_2027.pdf

Putnam County Board of County Commissioners BID No: 26-18 BID Name: Guardrail Repair 2027

SPECIFICATIONS

FOR

BOARD OF COUNTY COMMISSIONERS

PUTNAM COUNTY, FLORIDA

BID No: BID 26-18 BID Name: Guardrail Repair - 2027 BID Due: September 28, 2026 @ 2:00pm EST

Table of Contents

CALL FOR BIDS

1.0 General Terms and Conditions

2.0 Contract Term

Tentative Contract Term: October 13, 2026 – July 26, 2027

3.0 Schedule

Tentative Dates Scheduled

4.0 Proposal Instructions

QUALIFICATION OF BIDDERS

PROJECT PLAN NARRATIVE

PRELIMINARY MATTERS

7.0 Required Forms

PROPOSAL COVER SHEET

STATEMENT OF BIDDER’S QUALIFICATIONS

NON-DISCRIMINATION IN EMPLOYMENT POLICY

Acknowledgement of Addenda Public Entity Crimes

DRUG-FREE WORK PLACE CERTIFICATE

Hold Harmless and Indemnification Agreement References Legal Issues

EXHIBIT “A” - PAYMENT BOND

EXHIBIT “B” - PERFORMANCE BOND

SAMPLE AGREEMENT FOR CONTRACTOR SERVICES

CALL FOR BIDS

The Putnam County Board of County Commissioners is requesting sealed bids from qualified contractors for Guardrail Repair 2027.

The work shall consist of, but not be limited to replacement of guardrail panels, posts, reflective sheeting, barrier delineators, and end treatments as well as realignment of guardrail posts and end treatments at 32 locations throughout Putnam County. Guardrail repairs are to be to current FDOT standard and my require transitioning to match the height of existing guardrail.

Ancillary activities includes traffic control program, grading and dressing disturbed shoulders, miscellaneous asphalt, delineators, and other incidentals necessary to complete the work.

Bid Documents, Construction Specifications and Drawings are available online at:

http://bids.putnam-fl.com/bids

Deadline for receipt of sealed bids has been set for 2:00 p.m. Monday, September 28, 2026. To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 09/28/2026 one (1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Sealed bids may be deliver in person or by courier mail to Putnam County Procurement Department c/o Leigh Doran, 2509 Crill Avenue, Ste 200, Palatka, Florida, 32177. Only sealed bids received on or before the aforestated time and date will be considered. Vendor must indicate the bid number and description on the outside envelope.

There will be a mandatory pre-bid meeting held at 11:00 a.m., Wednesday, September 2, 2026 the conference room at the 2509 Crill Avenue, Suite 200, Palatka, Florida, 32177.

This bid requires a payment and performance bond by any Contractor awarded work.

Questions concerning the specifications may also be emailed to Leigh Doran, Procurement Supervisor at Leigh.Doran@putnam-fl.gov. Answers to questions received will be posted online with the bid documents.

Questions must be received at least 7 days prior to bid opening.

The Putnam County Board of County Commissioners reserves the right to accept or reject any or all bids and to waive any informalities. Putnam County complies with all federal statutes relating to non-discrimination. Putnam County is an equal opportunity employer. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

PUBLISH: August 24, 2026

Bid No. 26-18 http://bids.putnam-fl.com/bids mailto:Leigh.Doran@putnam-fl.gov

1.0 General Terms and Conditions

All Companies submitting a response to this solicitation understand and agree that the affirmative act of submitting a response constitutes acceptance and agreement to the General Terms and Conditions. Proposers are responsible for adhering to the General Terms and Conditions. Lack of knowledge by the Proposer will in no way be cause for relief from responsibility.

BID DUE DATE AND TIME

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 09/28/2026 one (1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Vendor must indicate the bid number and description on the outside envelope.

To be responsive your proposal shall be signed by an authorized employee/officer with the authority to bind a contract.

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 9/28/2026 one (1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format.

Note: Original proposal must be marked ORIGINAL and must have original signatures. Please label the USB drive with the BID number, and your company’s name. (i.e. “Copy” Acme Bid, BID 26-18). It is the bidder’s responsibility to guarantee the USB drive is 100% identical to your original hard copy bid. In the event of a discrepancy, your original hard copy will prevail.

PLACE FOR RECEIVING PROPOSALS

Bids may be mailed or hand delivered to:

Putnam County Board of County Commissioners c/o Leigh Doran 2509 Crill Ave, Suite 200 Palatka, Florida 32177

Sealed bids, proposals, or replies received by the County pursuant to this solicitation will remain confidential and are exempt from Florida’s Public Records Act (Ch. 119, Florida Statutes) until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. Thereafter, by submitting a response to this solicitation, the proposer acknowledges that all documents and information submitted to the County, including pricing information, is considered a public record under Florida’s Public Records Act and may be disclosed to third parties upon request notwithstanding any confidentiality clauses or labels contained in such documents. Please direct any inquires to the County’s contact listed below.

BID PACKAGE

Interested bidders may obtain a BID Package from Leigh Doran, Procurement Supervisor for Putnam County Board of County Commissioners by any of the following methods.

By email: Leigh.Doran@putnam-fl.gov

By download, available at: https://apps.putnam-fl.com/bocc/callForBidsViewer/ https://apps.putnam-fl.com/bocc/callForBidsViewer/

Walk-in Pick Up:

c/o Leigh Doran 2509 Crill Ave, Suite 200 Palatka, Florida 32177

BID AWARD PROCESS

The basis for bid award, if awarded, is to the lowest and best proposal for solicited services which meets or exceeds the conditions of the bid specifications and the County is not bound to accept the lowest bid if that bid is contrary to the best interest of the County. POSTING OF RECOMMENDATION OF AWARD: The County’s recommendation of award will be posted to https://apps.putnam-fl.com/bocc/callForBidsViewer/

PROTEST OF INTENDED DECISION

A Notice of Intended Decision to recommend or reject proposals will be posted to https://apps.putnam-fl.com/bocc/callForBidsViewer/ . In the event an unsuccessful firm desires to protest the County’s notice of intended decision to award or reject a proposal, that Firm shall be required to comply with Putnam County’s Protest Procedure, a copy of which is available from the Deputy County Administrator. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

APPLICABLE LAW

The bidder shall comply with all federal, state, County and local laws, rules, ordinances and regulations (“Laws”) applicable to the Bidder’s response to the solicitation, the contract executed in connection with the solicitation, and the provision of services under the solicitation and the contract.

Venue The contract, when entered into and any disputes hereunder, shall be construed in accordance with the laws of the State of Florida and enforced in the courts of the State of Florida. County and firm hereby agree that venue shall be in Putnam County, FL.

ASSIGNMENT

If awarded, neither the resulting contract nor any of the Contractor’s rights, duties, or obligations under the contract may be assigned or subcontracted by the Contractor without the written consent of Putnam County

BOCC.

AWARD

The County reserves the right to reject any portion or all proposals, to resolicit proposals or not and to waive informalities as deemed in the best interest of the County. The County reserves the right to issue to proposers Request for Information (RFI’s), to solicit best and final offers from all finalist firms and or to negotiate a satisfactory award of any portion(s) of this RFP with the top ranked firm. The issuance of a purchase order constitutes a binding contract.

COMPLIANCE WITH SPECIFICATIONS

When formal specifications are referenced in the solicitation, insertion of brand names or makes and model numbers by the Proposer will be understood to mean that the product offered fully complies with such specifications unless the Proposer specifically states otherwise.

CONE OF SILENCE

From the time the public advertisement of this solicitation takes place until the solicitation is awarded and approved by the Board of Commissioners, a vendor shall not contact any other County personnel or members of the County’s Board of Commissioners, or Administrative staff either directly or indirectly, to discuss the selection process or in an attempt to further their interest in being selected. Failure to abide by the Cone of Silence policy is grounds for disqualification from this solicitation process and vendor will not receive further consideration in reference to this solicitation.

CONFLICT OF INTEREST

Any award hereunder is subject to Chapter 112 Florida Statutes concerning conflict of interest. All Proposers must disclose the name of any County employee or Commissioner who owns, directly or indirectly, an interest of 5% or more in the Proposer's firm or any of its branches or dealerships.

COOPERATIVE PURCHASE AGREEMENT

The County has reviewed purchasing agreements and state term contracts available under Florida Statutes Section 287.056, With the consent and agreement of the successful Respondent(s)/Bidder(s), purchases may be made under this RFP/Bid Solicitation by other State of Florida Counties, Political Subdivisions, District School Boards, and any other state agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the proposal/bid solicitation document and resulting agreement, for the same price and for the same effective time period. If the period of time is not defined within the RFP/Bid solicitation document or resulting agreement, the prices and all terms and conditions shall be firm for one hundred and twenty (120) days from date of contract execution. Each State of Florida agency allowed by the successful Respondent(s)/Bidder(s) to use the resulting agreement shall do so independent of any other State of Florida agency. Each state agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No other state agency receives any liability by virtue of this RFP/Bid and subsequent agreement. This cooperative purchase agreement in no way restricts or interferes with the right of any State of Florida agency to re-bid any or all items or services.

DEFINITIONS

County or Putnam County BOCC refers to The Putnam County Board of County Commissioners.

Firm, vendor, business, proposer, contractor or bidder in this document refers to respondents to this request for proposal.

ELIGIBLE BIDDERS

Eligible bidders are defined as those bidders who are not excluded from bidding according to the Federal Government’s Excluded Parties List (www.epls.gov) or by Section 287.133, Florida Statute.

LOCAL PREFERENCE

Putnam County Ordinance 2018-20 regarding local preference will apply unless its application is prohibited by state or federal law in a particular situation, or its application is prohibited by the project’s funding source. A copy of this ordinance is available upon request.

PAYMENT

Payment will be made by the County after the services have been received, and found to comply with the specifications, and have been properly invoiced.

http://www.epls.gov/

PERSONNEL

Contractor agrees each of its employees will be properly qualified and will use reasonable care in the performance of services. The county reserves the right to have personnel removed upon the County’s written notice, Contractor shall immediately provide qualified replacement. Contractor’s employees are expected to adhere to all County policies and procedures.

PUBLIC RECORDS

To the extent that CONTRACTOR meets the definition of “contractor” under Section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, CONTRACTOR must comply with public records laws, including the following provisions of Section 119.0701, Florida Statutes:

(a) Keep and maintain public records required by COUNTY to perform the service.

(b) Upon request from COUNTY's custodian of public records, provide COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, F.S., or as otherwise provided by law.

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to COUNTY.

(d) Upon completion of the contract, transfer, at no cost, to COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records required by COUNTY to perform the service.

If the CONTRACTOR transfers all public records to COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to COUNTY, upon request from COUNTY's custodian of public records, in a format that is compatible with the information technology systems of COUNTY.

(e) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

PUTNAM COUNTY ATTORNEY

2509 CRILL AVENUE

PALATKA, FL 32177

PR-REQUESTS@PUTNAM-FL.COM

(386)329-1903

(f) THE CONTRACTOR ACKNOWLEDGES THAT PUTNAM COUNTY BOCC CANNOT AND

WILL NOT PROVIDE LEGAL ADVICE OR BUSINESS ADVICE TO CONTRACTOR WITH

RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC

RECORDS. THE CONTRACTOR FURTHER ACKNOWLEDGES THAT IT WILL NOT RELY ON

PUTNAM COUNTY BOCC OR ITS COUNSEL TO PROVIDE SUCH BUSINESS OR LEGAL

ADVICE, AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL

ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THIS

AGREEMENT. THE CONTRACTOR ACKNOWLEDGES THAT ITS FAILURE TO COMPLY

WITH FLORIDA LAW AND THIS AGREEMENT WITH RESPECT TO PUBLIC RECORDS

SHALL CONSTITUTE A MATERIAL BREACH OF THIS AGREEMENT AND GROUNDS FOR

TERMINATION.

mailto:PR-REQUESTS@PUTNAM-FL.COM

PUBLIC ENTITY CRIME

Contractor selection will be in accordance with the Public Entity Crimes statute, Section 287.133, Florida Statutes which states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a BID/RFP/RFQ on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for Category Two ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list. A completed Public Entity Crime Form must be returned in the BID response.

RESPONSE MATERIALS

Any material submitted in response to this invitation to respond becomes the property of the County upon delivery to the Office of the Procurement & Budget Supervisor and may be appended to any formal document which would further define or expand the contractual relationship between the County and the successful proposer. Additionally, any material or documentation submitted in response to this solicitation will be a public document pursuant to Section 119.07, Florida Statutes. This includes material which the responding bidder or proposer might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission effective after public opening pursuant to Section 119.07, Florida Statutes.

SAFETY STANDARDS

All manufactured items and fabricated assemblies shall comply with applicable requirements of the Occupational Safety and Health Act (OSHA), Federal EPA, Florida DER and any standards otherwise stipulated in the solicitation.

SAFETY REQUIREMENTS

The Contractor by submitting a proposal response agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards and interpretations promulgated pursuant to Occupational Safety and Health Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment, lockout/tag out procedures, Material Safety Data Sheets and labeling as required by the right to know standard, 29 CFR 1910.1200.

TAXES

The County does not pay federal, excise or state sales taxes. The applicable tax exemption numbers are:

Florida Sales Tax: 85-8013889128C-1 Federal Identification Number: 59-6000816 Any and all taxes and licenses imposed by Federal, State and local governments on the services to be provided by the Contractor under the terms of the agreement are the sole responsibility of the Contractor.

WITHDRAWAL OF PROPOSAL

Proposal may be withdrawn by written or telegraphic notice prior to solicitation public opening. Withdrawals received after the time set for opening of solicitation will not be considered.

2.0 Contract Term

If awarded, the successful bidder will enter into a contract with the County based on the solicitation specifications and the results.

Putnam County BOCC has the option and reserves the right to extend the contract beyond the initial contract term of October 13, 2026 – July 26, 2027 by mutual consent of the parties.

Tentative Contract Term: October 13, 2026 – July 26, 2027

3.0 Schedule

The following schedule is a general guideline for issuance and recommendation of award of this BID and issuance of the contract. The County may change the dates of any events of this BID and the issuance of the Contract.

Tentative Dates Scheduled Issue BID Monday, August 24, 2026 Mandatory Pre-Bid Meeting Wednesday, September 2, 2026 Written questions due by 2:00 pm Thursday, September 17, 2026 *submit via email leigh.doran@putnam-fl.gov Proposals Due by 2:00 pm Monday, September 28, 2026 Public Opening of Proposals Monday, September 28, 2026 Intent to Award* Monday, October 5, 2026 Protest Period Oct. 5, 2026 – Oct. 8, 2026

*The Bid Award in contingent upon acceptance and approval by the Putnam County Board of County Commissioners of the recommended Intent to Award. The recommendation of the Intent to Award is scheduled to be presented at the board meeting on Tuesday, October 13, 2026.

Preconstruction Conference Tuesday, October 27, 2026 Project Completion Date July 24 , 2027*

*(270 Days from Pre Construction Meeting/Receipt of Notice to Proceed)

Americans with Disabilities Act of 1990 If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Procurement Supervisor via email at Leigh.Doran@putnam-fl.gov or at 386-329- 0376.

PRE-BID MEETING

The county will conduct a mandatory pre-bid meeting at 11:00 a.m. on Wednesday, September 2, 2026, at the Government Complex located at 2509 Crill Ave., Suite 200, Palatka, FL 32177.

Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

PUBLIC BID OPENING

The County will conduct a Public bid/proposal opening on Monday, September 28, 2026. The meeting will be held at the Government Complex located at 2509 Crill Avenue, Suite 200, Palatka, FL 32177 immediately following the bid close at 2:00pm EST. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

mailto:Leigh.Doran@putnam-fl.

4.0 Proposal Instructions

BOND (S)

BID BOND - Each Bid must be accompanied by a Bid Bond payable to the COUNTY for five percent (5%) of the total amount of the BID. As soon as the BID prices have been compared, the COUNTY will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed, the Bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and the performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND.

PERFORMANCE BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required from the awarded vendor.

PAYMENT BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required from the awarded vendor.

Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a current certified copy of their power of attorney.

If the successful bidder fails to execute and deliver the Agreement and furnish the required Bond(s) within ten

(10) days of the Notice of Award, the County may annul the Notice of Award and the Bid Bond of that Bidder will be forfeited.

These bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by law. CONTRACTOR shall also furnish such other bonds as are required by the Supplementary Conditions. The expense of these Bonds shall be borne by the CONTRACTOR. If at any time a surety on any such Bond is declared bankrupt or loses its right to do business in the state in which the Work is to be performed or is removed from the list of Surety Companies accepted on Federal Bonds, the CONTRACTOR shall within ten (10) days after notice from the Owner to do so, substitute an acceptable Bond (or Bonds) in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The premiums on such Bond shall be paid by the CONTRACTOR. No further payment shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable Bond to the Owner.

Pursuant to Section 255-05, Florida Statutes, the Payment and Performance Bonds must be recorded by the awarded Contractor prior to submission to Public Works.

ERRORS AND OMMISSIONS

Bidders are expected to comply with the true intent of these bid specifications taken as a whole and shall not avail themselves of any errors or omissions to the detriment of the services. Should any bidder suspect any error, omission, or discrepancy in the specifications or instructions, the bidder shall immediately notify the Director of General Services in writing who will issue written instructions to be followed. Bidders are responsible for the contents of their proposal and for satisfying the requirements set forth in the bid specifications. Bidders must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including addenda. After BIDS have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

EQUIPMENT/MATERIALS/LABOR

IT WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL PROPOSER TO SUPPLY ALL

MATERIALS, TOOLS, NECESSARY LABOR, ETC. FOR THE WORK TO BE PERFORMED AS

SPECIFIED.

INSURANCE

The “awarded” contractor shall furnish a current Certificate of Insurance to the County’s Procurement Supervisor prior to contract award / commencement of the work, as well as a copy of your GL policy endorsement (on the ISO Endorsement Schedule format attached) that ensures the County will be provided 30 days written notice if your policy lapses for any reason. This certificate must include the Bid Number and be effective for the term of the contract and any extension thereof. All insurance companies named on the certificate shall be licensed to do business in the State of Florida and have a minimum A.M. Best rating of A-.

All policies must be written on a primary basis, non-contributory with any other insurance coverages or self-insurance of the County. Contractor shall obtain and maintain the minimum insurance coverages set forth below. All policies shall be occurrence form policies and shall name County as an additional insured, with the premiums thereon fully paid by Contractor on or before their due date. By requiring such minimum insurance, County shall not be deemed or construed to have assessed the risk that may be applicable to Contractor under this contract. Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The insurance coverages stated below do not replace any surety bonds as required by contract.

Minimum Insurance Requirements Schedule Policy: Workers Compensation Coverage: WC Statutory Limits

Policy: Automobile Liability Coverage: $1,000,000 Combined Single Limit Each Accident

Policy: Commercial General Liability Insurance:

Coverage: $1,000,000 Each Occurrence $ 100,000 Fire Damage (Any One Fire) $ 5,000 Medical Payments (Any One Person) $1,000,000 Personal and Adv Injury $2,000,000 General Aggregate $2,000,000 Products – Comp/OP Aggregate

LIQUIDATED DAMAGES: TIME IS OF THE ESSENSE

Each BIDDER is reminded that time is of the essence of this Agreement, and failure to complete the Work on time shall constitute a material breach of the Agreement, the basis for a determination of the default of the CONTRACTOR, and termination of the Agreement for cause. If the Contract/Bid Documents so indicate, an amount determined for liquidated damages at the rate specified shall be assessed against the successful BIDDER not complying with a stated delivery time or performance time.

MANDATORY REQUIREMENTS FOR RESPONSIVE BIDDERS

This section of the BID provides proposers with instructions concerning required information that must be submitted as part of their proposal. Failure to provide any of the required information or required documents or failure to arrange the proposal in accordance with these instructions may result in the proposal being rejected.

QUESTIONS

Questions concerning this Invitation to BID shall be directed to: Leigh Doran by email at:

Leigh.Doran@putnam-fl.gov and to no other person or department at the County.

5.0 Scope of Work Specifications

The Putnam County Board of County Commissioners is requesting sealed bids from qualified contractors for Guardrail Repair 2027.

The work shall consist of, but not be limited to replacement of guardrail panels, posts, reflective sheeting, barrier delineators, and end treatments as well as realignment of guardrail posts and end treatments at 32 locations throughout Putnam County. Guardrail repairs are to be to current FDOT standard and my require transitioning to match the height of existing guardrail.

Ancillary activities includes traffic control program, grading and dressing disturbed shoulders, miscellaneous asphalt, delineators, and other incidentals necessary to complete the work.

Before submitting a Bid, each Bidder should (a) examine the Bidding Documents thoroughly, (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress or performance of the work,

(c) be familiar with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work, and (d) study and carefully correlate Bidder’s observations with the Bidding Documents.

QUALIFICATION OF BIDDERS

Bidders must have successfully constructed, as a Prime Contractor or subcontractor, at least two (2) projects of the type construction proposed for this project, and must have been in business as a Contractor for at least three

(3) years and worked under the same company name for a minimum of two (2) years.

Each BIDDER shall be properly licensed, registered, and/or certified, as necessary or otherwise appropriate, by the State of Florida, Putnam County, and/or any municipality in Putnam County, for each category of work specified in this bid.

The COUNTY may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the COUNTY all such information and data for this purpose as the COUNTY may request. The County reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the COUNTY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

This bid requires a payment and performance bond by any Contractor awarded work.

PROJECT PLAN NARRATIVE

The work shall consist of, but not be limited to, repair and replacement of guardrail components at 32 locations within Putnam County. All components installed with this project shall meet current FDOT standards.

Base Bid The Base Bid portion of this project will consist of replacement of guardrail panels, posts, reflective sheeting, barrier delineators, and end treatments as well as realignment of guardrail posts and end treatments at 32 locations throughout Putnam County. Guardrail repairs are to be to current FDOT standard and my require transitioning to match the height of existing guardrail.

Ancillary activities includes traffic control program, grading and dressing disturbed shoulders, miscellaneous asphalt, delineators, and other incidentals necessary to complete the work.

6.0 Technical Specifications

BID NO. 26-18

PROJECT: GUARDRAIL REPAIR 2027

1.0 GENERAL

General Requirements

1.1 The plans and specifications are an integral part of the Contract Documents and as such will not stand alone if used independently. The Plans and Specifications establish minimum standards of quality for this project.

They do not purport to cover all details entering into the design and construction.

1.2 These specifications will provide a basis for the furnishing of all materials, equipment, labor, transportation, testing and other goods and services necessary to construct County owned and maintained roads, to the extent described in the scope of work and change orders.

1.3 Unless otherwise specified in the Special Conditions or Technical Specifications, all applicable portions of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, including Supplements, Current Edition, and Roadway and Traffic Design Standards, Current Edition are hereby incorporated into and become a part of this set of Specifications, insofar as they apply to the proposed work. In addition to the applicable sections of the Florida Department of Transportation Standard Specification for Road and Bridge Construction, and Supplements therein, and Roadway and Traffic Design Standards, and any other part or parts that have been omitted from this list of F.D.O.T. Standards that apply to the proposed work shall be adhered to. Any special instructions related to these specifications and deviations from them are contained in the Special Conditions and/or these Technical Specifications and shall apply. Any references in FDOT Specifications or any other specifications or documents referred to in this contract are modified as follows: No adjustments shall be made in payment for any items called for in any referenced document.

2.0 TEMPORARY FACILITIES AND CONTROL

2.1 Noise Control

The CONTRACTOR shall provide adequate protection against objectionable noise levels caused by the operation of construction equipment.

2.2 Temporary Drainage and Water Control

The CONTRACTOR shall, as required, provide temporary drainage during construction. If needed, a temporary drainage plan shall be prepared and submitted for approval by the County's Public Works Director prior to construction. The CONTRACTOR shall provide for satisfactory disposal of surplus water and shall submit a plan to the ENGINEER for his review prior to initiation and implementation of the plan. Prior written approval shall be obtained from the proper authorities for the use of public or private lands or facilities for such disposal.

2.3 Pollution, Siltation and Erosion Control

Prevention, control, and abatement of erosion and water pollution shall conform to the applicable provisions of F.D.O.T. Specifications, Section 104.

4.0 DEMOLITION MATERIAL

4.1 All material removed as part of the project will become the property of the contractor unless otherwise determined by agreement with the County.

4.2 Demolition material shall be removed from the site and legally and properly disposed by the contractor.

Those items which may pose an environmental hazard shall be disposed at a facility duly licensed to accept such material. Contractor shall retain documentation of such disposal until project has been accepted by the County and any warranty period has expired.

5.0 GUARDRAIL

5.1 All guardrail, end treatment, posts, offset blocks, fasteners, or any other material installed as part of this project shall be new and shall meet the requirements of Section 536 of the FDOT Standard Specifications for Road and Bridge Construction, current edition and FDOT Standard Plans.

5.2 Installation of all guardrail is to be performed per the current edition of the applicable Sections of FDOT

Standard Plans and of the FDOT Standard Specifications for Road and Bridge Construction.

5.3 All fasteners and wear items used in this project shall be new material. Reuse of fasteners from removed materials, regardless of condition, is not permitted.

6.0 MISCELLANEOUS ASPHALT

6.1 Miscellaneous asphalt shall be placed in the locations of all new or modified portions of the guardrail project and as called for in Section 536 of the FDOT Standard Plans.

6.2 Miscellaneous asphalt place for this project shall be in accordance with Section 339 of the FDOT Standard

Specification for Road and Bridge Construction, current edition.

6.3 Price and payment will be full compensation for all material and work specified in this Section including excavating; compacting excavated areas; furnishing material; placing, compacting, and finishing of asphalt;

and incidental work. No separate payment will be made for any herbicide, or bituminous material used in bituminous plant mix.

7.0 OBJECT MARKERS AND BARRIER DELINEATORS

7.1 Barrier delineators shall be installed on all newly installed posts and guardrail panels as indicated in Section 536 of the FDOT Standard Plans, current edition. Delineators shall meet the requirements of Section 705 and 993 of the FDOT Standard Specification for Road and Bridge Construction, current edition.

7.2 All new end treatments and existing end treatments indicated for retroreflective sheeting replacement shall be fitted with retroreflective sheeting meeting the requirements of Sections 705 and 700 of the FDOT

Standard Specification for Road and Bridge Construction, current edition.

7.3 Price and payment will be full compensation for all material and work specified in this Section. No separate payment will be made for any hardware or special equipment needed for installation of object markers and delineators.

8.0 COSTS INCLUDED IN PAYMENT ITEMS

8.1 No separate payment shall be made for MOBILIZATION, MAINTENANCE OF TRAFFIC, fasteners, cleaning and preparing of surfaces, protection of traffic, restoration of disturbed shoulders, and other incidentals to complete the work, unless it is indicated in the bid price proposal. The cost of such work shall be included in the applicable pay items of work.

9.0 OSHA Standards for the Construction Industry

9.1 The Contractor shall follow all appropriate Occupational Safety and Health Administration (OSHA) standards. The Contractor shall maintain safe site conditions at all times and follow all rules of (29 CFR part 1926). Contractor shall maintain the necessary supervision of subcontractors.

PRELIMINARY MATTERS

Delivery of Bonds and Insurance Certificates

When CONTRACTOR delivers the executed Agreements to COUNTY, the CONTRACTOR shall also deliver to the County such Bonds and Insurance as CONTRACTOR may be required to furnish in accordance with this contract.

Before any work commences, CONTRACTOR shall also deliver to COUNTY, certificates of insurance purchased and to be maintained in accordance with this contract.

Commencement of Contract Time The Contract Time will commence to run as designated in the Notice to Proceed.

Before undertaking each part of the Work, CONTRACTOR shall carefully study and compare the Contract Documents and check and verify pertinent figures. CONTRACTOR shall promptly report in writing to Engineer any conflict, error or discrepancy which CONTRACTOR may discover. The CONTRACTOR shall not be liable, however, to the County for failure to report any conflict, error or discrepancy in the Plans and Specifications, unless the CONTRACTOR has actual knowledge thereof or should reasonably have known thereof.

Preconstruction Conference Within 20 days after the effective date of the Agreement, a conference will be held to:

(a) Establish a working understanding between parties.

(b) Establish procedures for handling shop drawings and other submittals.

(c) Establish procedures for processing Applications for Payment.

(d) Review the CONTRACTOR's anticipated construction progress schedule which shall show on a monthly basis, the percent of the Work to be completed and the dollar value of such Work.

(e) Establish the date for the start of construction. Complete contractor execution of the agreement

(f) Issue Notice to Proceed

(g) Submit all required bonds

(h) Submit all required submittals

Project Data and Sample Where a sample is required by the specifications, no related work shall be commenced until the submittal has been reviewed and approved by the Engineer.

Certifications Whenever a standard of quality is established by a reference specification, the CONTRACTOR shall submit a certificate by the manufacturer that the material supplied meets the requirement of both the project and reference specification.

Layout Data Engineer has provided in contract plans layout, which in his judgment are necessary to enable CONTRACTOR to proceed with the Work. CONTRACTOR shall be responsible for laying out the Work, shall protect and preserve the established reference points and shall make no change or relocations without the prior written approval of engineer.

CONTRACTOR shall report to Engineer whenever any reference point is lost or destroyed or requires relocation because of necessary changes in grades or locations, and CONTRACTOR shall be responsible for replacement or relocations of such reference points by professionally qualified personnel.

The CONTRACTOR may be furnished additional instructions and detail drawings, by the Public Works Director as necessary to carry out the Work required by the Contract Documents.

The additional drawings and instructions thus supplied will become a part of the Contract Documents. The CONTRACTOR shall carry out the Work in accordance with the additional detail drawings and instructions.

The CONTRACTOR shall submit to the Owner such schedule of quantities and costs, progress schedules, reports, estimates, records and other data where applicable as are required by the Contract Documents for the Works to be performed.

The CONTRACTOR shall, upon the request of the Public Works Director, submit a listing of the qualifications of proposed Subcontractors and suppliers.

Prior to the first partial payment estimate the CONTRACTOR shall, upon request of the Public Works Director, submit construction progress schedules showing the order in which the various parts of the Work will be started, estimated date of completion of each part, as applicable.

The CONTRACTOR shall also submit, upon request of the Public Works Director, a schedule of payments that the CONTRACTOR anticipates will be earned during the course of the Work.

Intent

The Contract Documents comprise the entire Agreement between County and CONTRACTOR concerning the Work. They may be altered only by a Modification or Change Order.

The Contract Documents are complementary; what is called for by one is as binding as if called for by all. If, during the performance of the Work, CONTRACTOR finds a conflict, error or discrepancy in the Contract Documents, he shall report it to Engineer in writing at once and before proceeding with the Work affected thereby; however, CONTRACTOR shall not be liable to County for failure to report any conflict, error or discrepancy in the Specifications or Plans unless CONTRACTOR had actual knowledge thereof or should reasonably have known thereof.

It is the intent of the Specifications and Plans to describe a complete project to be constructed in accordance with the Contract Documents. Any Work that may reasonably be inferred from the Specification or Plans as being required to produce the intended result shall be supplied whether or not it is specifically called for. When words which have a well-known technical or trade meaning are used to describe Work, materials, or equipment, such words shall be interpreted in accordance with such meaning. Reference to standard specifications, manual or code (whether or not specifically incorporated by reference in the Contract Documents) shall not change the duties and responsibilities of County, CONTRACTOR, or any of their agents or employees from those set forth in the Contract Documents. Clarifications and interpretations of the Contract Documents shall be issued by Engineer.

Applications for Progress Payments The CONTRACTOR will bill the COUNTY by use of an Application for Payment, filled out and signed by CONTRACTOR, and accompanied by such supporting documentation as is required by the Contract Documents. The first Application for Payment shall be submitted at least ten days before the first progress payment falls due (not less than thirty days from the Notice to Proceed) by the CONTRACTOR to the Public Works Director for review, and monthly thereafter. If payment is requested on the basis of materials and equipment not incorporated in the Work, but delivered and suitably stored at the site or at another location agreed to in writing, the Application for Payment shall also be accompanied by such data, satisfactory to COUNTY as will establish COUNTY interest therein, including applicable insurance. Each subsequent application for Payment shall include an affidavit of CONTRACTOR stating that all previous progress payments received on account of the Work have been applied to discharge in full all of CONTRACTOR'S obligations reflected in prior Applications for Payment.

The COUNTY will retain five percent of the amount due the CONTRACTOR from all progress payments.

Review of Applications for Progress Payments The Public Works Director will, within ten days after receipt of each partial payment application, either indicate in writing approval of payment, and present the Application to the Finance Department of the COUNTY for payment, or return the Application to CONTRACTOR indicating in writing the reasons for refusing to approve payment. In the latter case, CONTRACTOR may make the necessary corrections and resubmit the Application, County shall, within ten days of presentation of the corrected Application forward same to the Finance Department for payment.

The Public Works Director may refuse to approve all or any part of a progress payment if, in his opinion, such Application would be incorrect or if on the basis of subsequently discovered evidence (inspections or tests), he considers such refusal necessary to protect the COUNTY from loss on account of:

(a) Defective work not remedied.

(b) Failure of CONTRACTOR to make payments properly to Subcontractors or for material or labor.

(c) A reasonable doubt that the Contract can be completed for the balance then unpaid.

(d) Damage to another CONTRACTOR.

(e) No certificate for payment or payment made under the Contract Agreement except the final certificate of final payment shall be evidence of the performance of this Contract, either wholly or in part. No payment shall be construed to be an acceptance of defective work or improper materials.

(f) The Engineer’s approval of any payment requested in an Application for Payment shall constitute a representation by it to the COUNTY, based on the Engineer’s on-site observations of the Work in progress as an experienced and qualified design professional and on its review of the Application for Payment and the supporting data, that the Work has progressed to the point indicated; that, to the best of its knowledge, information and belief, the quality of the Work is in accordance with the Contact Documents (subject to an evaluation of the Work as a functioning project upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and any qualifications stated in its approval); and that the CONTRACTOR is entitled to payment of the amount approved. However, by approving any such payment the Engineer shall not thereby be deemed to have represented that it made exhaustive or continuous onsite inspections to check the quality or the quantity of the Work, or that it has reviewed the means, methods, techniques, sequences, and procedures of construction or that it has made any examination to ascertain how or for what purpose the CONTRACTOR has used the moneys paid or to be paid to it on account of the Contract Price.

g) Any outstanding submittals that have not been submitted and approved.

h) Any insurances certificates that are not current.

i) Any provisions of the contractors QC plan not being adhered to.

j) Any requirements noted in - Contractors Responsibilities that are not met or adhered to.

Final Inspection Upon written notice from CONTRACTOR that the Work is complete, COUNTY will make a final inspection with CONTRACTOR and will notify CONTRACTOR in writing of all particulars in which this inspection reveals that the Work is incomplete or defective. CONTRACTOR shall immediately take such measures as are necessary to remedy such deficiencies.

Final Application for Payment After CONTRACTOR has completed all such corrections to the satisfaction of the Public Works Director and delivered all guarantees, records and other documents all as required by the Contract Documents, and after the Work has been deemed acceptable, CONTRACTOR may make final Application for Payment, clearly indicating that all work has been invoiced to COUNTY. The final Application for Payment shall be accompanied by all documentation called for in the Contract Documents and such other data and schedules as Engineer may reasonably require, together with complete and legally effective releases or waivers of all Liens arising out of or filed in connection with the Work.

Since this account will be closed upon payment of final Application for Payment, any and other further charges if not properly included on this (final invoice) shall be waived by the CONTRACTOR.

Final Payment and Acceptance If, on the basis of Engineer's final inspection and review of the final Application for Payment, Engineer is satisfied that the Work has been completed and CONTRACTOR has fulfilled all of his obligations under the Contract Documents, Engineer will, within ten days after receipt of the final Application for Payment, approve same. There upon, Engineer will give written notice to CONTRACTOR that the Work is acceptable.

Otherwise, Engineer will return the final Application for Payment to CONTRACTOR, indicating in writing the reasons for refusing to recommend final payment, in which case CONTRACTOR shall make the necessary corrections and resubmit the application. If the application and accompanying documentation are appropriate, as to form and substance, COUNTY shall, within thirty days after receipt thereof pay CONTRACTOR that amount recommended by Engineer.

CONTRACTOR'S Continuing Obligation CONTRACTOR'S obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. Neither recommendation of any progress or final payment by Engineer, not the issuance of a certificate of Substantial Completion, nor any payment by COUNTY to CONTRACTOR under the Contract Documents, nor any use of the Work or any part thereof by COUNTY, nor any failure to do so, nor the issuance of a notice of acceptance by Engineer nor any correction of defective Work by COUNTY shall constitute an acceptance of Work not in accordance with the Contract Documents or a release of CONTRACTOR's obligation to perform the Work in accordance with the Contract Documents.

CONTRACTOR'S RESPONSIBILITIES

CONTRACTOR SUPERINTENDENCE

The CONTRACTOR shall have a competent superintendent and safety officer with authority to represent him present at all times during the progress of the work. The CONTRACTOR shall clearly identify the project superintendent and safety officer in writing to the Engineer.