3c_Statement of Work.pdf

PR #: 61200PR260058577

STATEMENT OF WORK

LAST UPDATED: 09/04/2026

STATEMENT OF WORK (SOW)

FOR

INSPECTION AND TESTING OF HOOD FIRE SUPPRESSION SYSTEMS

1.0 GENERAL

1.1 BACKGROUND

U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma, located at 599 Tomales Road, Petaluma, CA 94952, is the Coast Guard’s largest West Coast Training Center. Our graduates are the newest chefs, medics, storekeepers, yeoman, information systems technicians, electronics technicians, operations specialists, and aviation survival technicians (AST). We are also home to the Coast Guard Leadership Development Center’s Chief Petty Officer Academy. This project is to inspect and test all galley fire suppression systems and the waterless FM-200 suppression system at TRACEN Petaluma listed in this Statement of Work.

1.2 SCOPE

The contractor must complete all semi-annual and annual galley fire suppression system inspections, testing, and maintenance, as well as the annual testing of the waterless FM- 200 suppression system for the TRACEN Petaluma systems listed in this Statement of Work.

1.3 OBJECTIVE

The purpose of this Statement of Work (SOW) is to define the requirements for a one-time service to complete the annual and semi-annual inspections and testing for the galley fire suppression systems, as well as testing of the Waterless FM-200 Fire Suppression System at TRACEN Petaluma. These services ensure full operational readiness, regulatory compliance, and life safety.

1.4 APPLICABLE DOCUMENTS

The Contractor must comply with all applicable federal, state, and local safety, environmental, and fire protection regulations.

1.4.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

• NFPA 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations (Current Edition).

• NFPA 17A: Standard for Wet Chemical Extinguishing Systems (Current Edition).

• NFPA 2001: Standard on Clean Agent Fire Extinguishing Systems (for FM-200 system) (Current Edition).

• NFPA 10: Standard for Portable Fire Extinguishers (Current Edition).

1.4.2 REFERENCE DOCUMENTS

LAST UPDATED: 09/04/2026

The following documents may be helpful to the Contractor in performing the work described in this document:

• Manufacturer Maintenance Manuals and Technical Specifications for the installed Ansul/R-102 (or equivalent) wet chemical system.

• Manufacturer Maintenance Manuals and Technical Specifications for the installed FM-200 waterless suppression system.

2.0 SPECIFIC REQUIREMENTS / TASKS

2.1 TASK ONE. GALLEY HOOD SUPPRESION SYSTEMS (INSPECTION)

The Contractor must provide all labor, materials, equipment, and supervision necessary to perform semi-annual and annual inspections, testing, and maintenance for the following systems:

• Lower Galley Hood Suppression System

• Upper Galley Hood Suppression System

• Club Galley Hood Suppression System

• Old Child Development Center (CDC) Hood Suppression System

2.1.1 INSPECTION REQUIREMENTS

The inspections must include, but not be limited to:

• Ensuring that all systems are operational.

• Verifying that each system is in its proper location.

• Ensuring that the manual actuators are completely unobstructed.

• Verifying that the tamper indicators and seals are intact.

• Verifying that the maintenance tag or certificate is in place and up to date.

• Ensuring that no obvious physical damage or condition exists that might prevent operation.

• Ensuring that all system gauges are within the operable range.

• Verifying that the nozzle blow-off caps are intact and undamaged.

• Verifying that the hood, duct, and protected cooking appliances have not been replaced, modified, or relocated.

2.2 TASK TWO. FIXED HOOD / ANSUL / EXTINGUISHING SYSTEMS TESTING

The Contractor must perform annual testing on the Lower Galley, Upper Galley, Club Galley, New Child Development Center (CDC), waterless FM-200 suppression system, and Old Child Development Center (CDC) systems in accordance with National Fire Protection Association (NFPA) standards.

2.2.1 TESTING REQUIREMENTS

The testing must include, but not be limited to:

• Examining all detectors, expellant gas containers, and agent containers.

• Examining releasing devices, piping, hose assemblies, nozzles, signals, and the agent level in the tank.

• Verifying that the agent piping is completely free from obstruction.

LAST UPDATED: 09/04/2026

• Fully testing all fixed systems annually, including all devices, piping, and manual stations.

• Replacing all fixed temperature-sensing elements (fusible links) annually and destroying them per NFPA regulations.

• Verifying proper interface with the building’s main fire alarm panel and ensuring fuel shutoffs and electrical power disconnects operate upon system actuation.

• Affixing updated physical maintenance tags to each system and submitting a comprehensive final inspection report detailing system pass/fail statuses and any identified discrepancies.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified, licensed, and certified personnel to perform all inspection, testing, and servicing requirements specified in this SOW. Technicians assigned to this project must possess valid industry certifications (e.g., NICET or state-equivalent licensing) and manufacturer authorization/training specifically required to service and test both commercial galley fire suppression systems and Waterless FM-200 systems.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Government Technical Representative prior to employee absence.

Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must

LAST UPDATED: 09/04/2026

not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is 30 days from date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma, located at: 599 Tomales Road, Petaluma, CA 94952-4154

4.4 HOURS OF OPERATION

Contractor employees must perform all work between the hours of 0800 through 1530 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this

SOW.

4.5 TRAVEL

Contractor travel must not be required for this requirement.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written inspection reports, certificates, and compliance documentation in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications or Adobe PDF).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates.

LAST UPDATED: 09/04/2026

ITEM SOW REFERENCE DELIVERABLE /

EVENT

DUE BY DISTRIBUTION

1 2.1 Semi-Annual Inspection Report

NLT 5 days after completion

Government Technical Rep, Contracting Officer

2 2.1, 2.2 Annual Compliance Certification & Tags

Affixed immediately upon successful test completion

Government Technical Rep, Contracting Officer