3c_Statement of Work.pdf

PR #: 67100PR260038084

STATEMENT OF WORK

LAST UPDATED: 08/24/2026 PAGE 1/5

STATEMENT OF WORK (SOW)

FOR USCG TRACEN CAPE MAY CLINIC

USCG TRACEN CAPE MAY DENTAL EQUIPMENT MAINT. AND SERVICE

1.0 GENERAL

1.1 BACKGROUND

The U.S. Coast Guard Training Center Cape May, located at 1 Munro Avenue, Cape May, NJ 08204, requires maintenance, inspection, repair, preventative maintenance, and cleaning services for

STERIS/AMSCO sterilization equipment and a STERIS/AMSCO washer disinfector located in the

Samuel J. Call Clinic Dental Department. The equipment supports clinical operations and requires service in accordance with original equipment manufacturer (OEM) specifications to maintain operational readiness, safety, and continuity of dental services. All work shall be performed by qualified personnel using OEM-approved or OEM-compliant parts, procedures, tools, and materials.

1.2 SCOPE

The Contractor shall provide task-oriented maintenance and repair services for the STERIS/AMSCO equipment identified in this Statement of Work. Required services include quarterly inspections and preventative maintenance, annual chamber cleaning, first-year preventative maintenance for two newly installed sterilizers. The Contractor shall perform all services in accordance with OEM specifications, manufacturer-recommended maintenance schedules, applicable safety requirements, and the terms and conditions of the contract.

1.3 OBJECTIVE

The objective of this requirement is to obtain qualified, task-based service support to maintain

STERIS/AMSCO sterilization and washer disinfector equipment in accordance with OEM specifications.

The equipment covered is:

1. AMSCO 400 Prevacuum Steam Sterilizer, Model 20, Serial Number 031222552.

2. AMSCO 400 Prevacuum Steam Sterilizer, Model 20, Serial Number 031202503.

3. AMSCO Washer Disinfector, 208V, 60Hz, Serial Number 3615617012.

The Contractor shall provide the labor, parts, supplies, tools, testing, adjustments, documentation, and technical expertise necessary to complete the tasks identified in this SOW.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall be authorized and qualified to perform maintenance, repair, preventative maintenance, inspection, and chamber cleaning services on the listed STERIS/AMSCO equipment.

Authorization may be demonstrated through one or more of the following:

1. Manufacturer authorization.

2. Authorized service provider agreement.

3. Other documentation acceptable to the Contracting Officer demonstrating the Contractor’s ability to provide OEM-compliant service, parts, and technical support for the listed equipment.

All replacement parts shall be new and OEM-approved or OEM-compliant. The Contractor shall not use parts, materials, or procedures that would void applicable warranties, violate OEM specifications, or negatively affect equipment certification, safety, or performance.

../SCOPE%20PARAGRAPHS.doc

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2.1 TASK ONE: QUARTERLY SERVICE COVERAGE FOR MAINTENANCE AND REPAIR.

The Contractor shall provide quarterly inspection and preventative maintenance services in accordance with OEM specifications and recommended maintenance requirements for the following equipment located in the Samuel J. Call Clinic Dental Department:

1. AMSCO 400 Prevacuum Steam Sterilizer, Model 20, Serial Number 031222552.

3. AMSCO Washer Disinfector, 208V, 60Hz, Serial Number 3615617012.

For each quarterly service event, the Contractor shall provide a written service report identifying, at a minimum:

1. Equipment serviced.

2. Model and serial numbers.

3. Date of service.

4. Technician name.

5. Inspection and maintenance performed.

6. Parts replaced, if applicable.

7. Testing or operational verification performed.

8. Deficiencies identified.

9. Recommended corrective actions, if any.

10. Equipment status at completion.

2.2 TASK TWO: ANNUAL CHAMBER CLEANING

The Contractor shall perform annual chamber cleaning in accordance with OEM-recommended procedures for the following steam sterilizers:

1. AMSCO 400 Prevacuum Steam Sterilizer, Model 20, Serial Number 031222552.

Scheduling shall be coordinated with the Government Technical Representatives to minimize disruption to clinical operations.

2.3 TASK THREE: FIRST-YEAR PREVENTATIVE MAINTENANCE

The contractor shall complete One First-Year Preventative Maintenance for the following newly installed steam sterilizers:

• AMSCO 400 Prevacuum Steam Sterilizer, Model 20, Serial Number 031222552.

• AMSCO 400 Prevacuum Steam Sterilizer, Model 20, Serial Number 031202503.

The Contractor shall provide a written chamber cleaning report identifying, at a minimum:

1. Equipment cleaned.

2. Model and serial numbers.

3. Date of service.

4. Technician name.

5. Cleaning procedures performed.

6. Supplies or materials used, if applicable.

7. Operational checks completed after cleaning.

8. Deficiencies identified.

9. Recommended corrective actions, if any.

10. Equipment status at completion

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3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOW.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

Personnel performing maintenance, repair, inspection, or chamber cleaning services on the listed equipment shall be trained, qualified, and authorized to service STERIS/AMSCO equipment. Upon request, the Contractor shall provide documentation demonstrating technician qualifications, training, or authorization to perform the required services.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure the required level of support is available to complete all scheduled maintenance, inspections, repairs, chamber cleaning, and First-Year Preventative Maintenance in accordance with the contract schedule and SOW requirements. Scheduling and coordination with the

Government Technical Representatives or clinical staff shall be for access, safety, and operational coordination only and shall not constitute Government supervision of Contractor personnel.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.)

and display the Government issued badge in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures

(e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of

DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The

Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The

Project Manager shall ensure Contractor employees understand and abide by Department of Homeland

Security established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

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4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The total potential period of performance consists of a base period and one 1-year option period

Base Period of Performance Sep 30, 2026 – Sep 29, 2027

Option Year One: Sep 30, 2027 – Sep 29, 2028

Exercise of the option period is at the sole discretion of the government and shall be accomplished in accordance with the terms and conditions of the contract.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United

States Coast Guard at:

Samuel J. Call Clinic (Dental)

Training Center Cape May

1 Munro Ave

Cape May, NJ 08204

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and

1700 EST, Monday through Friday (except Federal holidays). However, there may be occasions when contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this

SOW.

The Contractor shall coordinate scheduled maintenance, repairs, preventative maintenance, inspections, and chamber cleaning with the TRACEN Cape May Medical Repair Department through the Government

Technical Representatives or designated Government personnel.

Coordination shall include:

1. Scheduling.

2. Equipment availability.

3. Site access requirements.

4. Safety requirements.

5. Service documentation.

6. Reporting of deficiencies.

The Contractor remains responsible for determining the manner and method of performance in accordance with OEM specifications and contract requirements.

4.5 GOVERNMENT TECHNICAL REPRESENTATIVES

PRIMARY:

Eric Leese

Eric.Leese@uscg.mil

(609) 898-6433

Secondary:

Benjamin Vanderhaeghen mailto:Eric.Leese@uscg.mil

LAST UPDATED: 08/24/2026 PAGE 5/5

Benjamin.C.VanderHaeghen@uscg.mil

(206) 815-3653

4.6 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications). The Contractor shall coordinate all scheduled maintenance, repairs, preventative maintenance, inspections, and chamber cleaning with the TRACEN Cape May Medical Repair Department through the Government Technical

Representatives. Coordination shall include scheduling, equipment availability, access requirements, service documentation, and reporting of deficiencies. The Contractor remains responsible for determining the manner and method of performance in accordance with OEM specifications and contract requirements.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will make available the two sterilizers and one washer disinfector identified in this SOW for purposes of inspection, maintenance, chamber cleaning, and repair.

The Government will not provide other Government-furnished property, tools, equipment, supplies, replacement parts, materials, or services unless expressly stated in the contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, tools, parts, supplies, labor, and services necessary to fulfill the requirements of this contract, except for the equipment made available by the Government as specified in Section 6.0. All replacement parts and materials shall be new and OEM-approved or OEM-compliant for use on the listed sterilizers and washer disinfector. The Contractor shall not use parts, materials, or procedures that would void applicable warranties, violate OEM specifications, or negatively affect equipment certification, safety, or performance.

7.0 GOVERNMENT ACCEPTANCE PERIOD

Government Technical Representatives will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Government Technical Representatives will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 Government Technical Representatives will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by

Government Technical Representatives of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Technical Representatives will have 10 business days to review deliverables and make comments. The Contractor shall have 10 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

mailto:Benjamin.C.VanderHaeghen@uscg.mil