3c_Statement of Work.pdf

PR# 75110PR260016898

STATEMENT OF WORK

LAST UPDATED: 05/11/2026 PAGE 1/11

STATEMENT OF WORK (SOW)

FOR

UNITED STATES COAST GUARD (USCG)

FORCECOM ARMORY KODIAK

SMALL ARMS FIRING RANGE (SAFR)

LEAD DUST REMOVAL

1.0 GENERAL

1.1 BACKGROUND

FORCECOM Armory Detachment Kodiak (FCA Kodiak) located at USCG Base Kodiak, Bldg.

N38, Cape Sarichef St. Kodiak, AK 99619 requires ONE annual lead dust removal/ cleaning service for their Small Arms Firing Range (SAFR). The SAFR is not attached to USCG Base

Kodiak. The performance of work will be at: BLDG N63, Anton Larson Road, Kodiak, Alaska

99615. This acquisition supports ongoing mission readiness by providing regular cleaning and maintenance of the SAFR to ensure safe, compliant, and operation environment for training activities.

The SAFR is a semi-covered, four-point, 25-yard fixed range enclosed by concrete (walls and floor) and steel overhead baffles. The backstop and bullet trap is angled steel plating with rubber granular and rubber matting. Over time, the accumulation of lead debris, dust, material containing lead (MCL) from ammunition discharge poses potential health and environmental hazards if not properly managed.

1.2 SCOPE

The scope of work for this project entails using High-Efficiency Particulate Air (HEPA) vacuums to clean range surfaces and to remove settled lead dust and lead debris on surfaces. This SOW covers the methods and procedures that must be used during the preparation, cleaning, demolition, transport, and disposal of lead-containing materials from USCG SAFR. The contractor must provide all labor, materials, PPE, equipment, personnel, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in section 5.0 of this SOW.

1.3 OBJECTIVE

To provide annual comprehensive lead abatement and lead dust removal services for the

SAFR at FCA Kodiak, ensuring a safe, compliant, and operational environment for training activities by mitigating health and environmental hazards associated with lead accumulation;

the results of this project will support ongoing mission readiness and regulatory compliance by maintaining the range for uninterrupted use.

1.4 APPLICABLE DOCUMENTS

The following references provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

• Lead Hazard Awareness and Management Tactics, Techniques, and Procedures, CGTTP 4-11.6 (series), B.4. Comprehensive Firing Range Cleaning

• OSHA 29 CFR 1926.62, Lead Exposure in Construction https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.62

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• OSHA 29 CFR 1910.1025 App B – Employee Standard Summary

• OSHA 29 CFR 1910.120 – Hazardous Waste Operations and Emergency Response

• OSHA 29 CFR 1910.134 – Respiratory Protection

1.5 SITE VISIT

Ensuring accurate bid submissions is crucial to the success of our project. Therefore, we strongly encourage all bidders to conduct a thorough site visit to verify quantities before finalizing their bids. It is expected that offerors or quoters will inspect the site where the work will be performed to better understand the scope of the project. To facilitate this process, an organized site visit has been scheduled for June 05, 2026, at 1200 pm AKDT. Participants are requested to assemble at USCG Base Kodiak Security Forces front desk located at BLDG N38

Cape Sarichef Street, Kodiak AK (99619). Please note that all visitors must provide the following information prior to scheduling a site visit: full legal name, date of birth, contact number, email address, Real Id Driver’s License, registration of vehicle and proof of insurance.

All vendors interested in attending a site visit shall submit their request and information via email to john.h.caicedo2@uscg.mil.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE – RESPONSBILITY

The contractor is responsible for supplying all qualified personnel, supervision, supplies, materials, equipment, tools, and transportation essential to perform the work outlined in this

SOW. The execution of services must align with contract specifications and adhere to all

Federal, State, and Local laws.

2.2 TASK TWO – WORK AREA PREPARATION AND SAFETY CONTROLS

2.2.1 The U.S. Coast Guard will provide a staging area for equipment and supplies, located as close to the facility as reasonably possible.

2.2.2 Prior to the start of any work, initial air monitoring must be conducted to establish a baseline for cleaning operations and for all subsequent area sampling. At least four (4) air samples must be collected in the range area one each from the firing line, classroom, staging area, and storage area before work begins.

2.2.3 Before cleaning activities begin, Contractor must establish a regulated area encompassing spaces where MCL removal operations will be performed. The regulated area must be established using caution demarcation ribbon and warning signs.

2.2.4 Contractor must collect a minimum of nine (09) dust wipe samples within the area prior to cleaning: One on each firing line (4 total), each loading table (3 total), and classroom (2 total). The samples must be sent to a third-party laboratory for analysis within 14 calendar days of collection. A copy of the report must be provided to the Contracting Officer and FCA

Kodiak Technical Representative within 10 business days of Contractor receiving report.

2.2.5 A modified decontamination station must be placed at the entry area of each regulated work area.

2.3 TASK THREE – INITIAL EXPOSURE ASSESSMENT

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1025AppB https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134 mailto:john.h.caicedo2@uscg.mil

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2.3.1 The contractor must perform an Initial Exposure Assessment (IEA) prior to cleaning operations to determine expected airborne lead exposure levels for workers.

2.3.2 The contractor must collect air samples from the breathing zone of workers prior to and during cleaning operations most likely to result in lead exposure, following OSHA 29 CFR

1926.62 requirements.

2.3.3 The contractor must use IEA results to validate respiratory protection and monitoring requirements for the duration of the project and provide assessment documentation to the

Contracting Officer and FCA Kodiak Technical Representative throughout the visit.

2.4 TASK FOUR – LEAD DUST REMOVAL AND CLEANING

2.4.1 A HEPA filtered vacuum system, designed to collect loose surface lead dust particles, must be used in conjunction with wet methods as applicable for thorough cleaning of all surfaces. MCL must be pre-cleaned using HEPA vacuums and any remaining MCL removed using wet methods and standard hand tools. Dry sweeping must not be used.

2.4.2 All concrete surface areas of the firing range (from the red firing line forward to the backstop and all backstop surfaces) must be cleaned. In addition, areas in proximity to the firing range where lead can be tracked must be cleaned. Areas requiring cleaning with HEPA vacuum: staging area, storage area, inside classroom.

2.4.3 After all areas in the SAFR have been cleaned, and visually inspected, Contractor must collect a minimum of nine (09) dust wipe samples within the area: One on each firing line (4 total), each loading table (3 total), and classroom (2 total). The samples must be sent to a third-party laboratory for analysis within 14 calendar days. The samples must be used to establish a baseline for all future routine cleanup activities. A copy of the report must be provided to the Contracting Officer and FCA Kodiak Technical Representative 14 calendar days of Contractor receiving report.

2.5 TASK FIVE – WASTE HANDLING AND DISPOSAL

2.5.1 The Contractor must collect, package, label, and transport all hazardous waste generated during cleaning and abatement offsite in accordance with federal, state, and local regulations. The Contractor assumes all responsibility, including handling, transport, storage, disposal, and financial liability for HAZMAT removal and any associated fees. The USCG will not take custody or be held financially liable for the removal, transport, storage, or disposition of any hazardous materials or for items or actions related to samples and testing sent to laboratories.

2.5.2 MCL must be placed into appropriate packaging and disposed of in accordance with

OSHA 29 CFR 1910.120.

2.5.3 All MCL waste produced during the work must be properly labeled and transported by

Contractor offsite within 24 hours upon SOW completion. Contractor must perform Toxicity

Characteristic Leaching Procedure (TCLP) testing and arrange for disposal as required by federal regulations. A copy of the report must be provided to the Contracting Officer and FCA

Kodiak Technical Representative 14 calendar days of Contractor receiving report.

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2.6 TASK SIX – AIR MONITORING

2.6.1 The Contractor must utilize air monitoring equipment to record levels of airborne lead from the work zone during the cleaning process. The contractor must calibrate any air sampling pumps before and after sampling, collect initial area, personal, and clearance air samples during cleaning operations (minimum of 4 air samples), and follow chain-of-custody procedures for sample handling IAW OSHA 29 CFR 1926.62.

2.6.2 The contractor must submit all air samples to an accredited laboratory for analysis within

14 calendar days and provide documented results to the Contracting Officer and FCA Kodiak

Technical Representative 14 calendar days of Contractor receiving report, in accordance with

OSHA 29 CFR 1926.62.

2.7 TASK SEVEN – PROJECT MANAGEMENT

2.7.1 The contractor must provide a staff of professionally credentialed employees who meet the definition of Competent Persons under the supervision of a Certified Safety Professional

(CSP) or Certified Industrial Hygienist (CIH).

2.7.2 The contractor must ensure the entire project is overseen by a certified Lead Risk

Assessor.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW. All workers involved with the potential disturbance of lead containing material must have received training concerning lead hazards in compliance with OSHA's Hazard

Communication Standard for the construction industry, 29 CFR 1926.59, which includes communicating information concerning warning signs and labels, safety data sheets (SDS), and the requirements found in 29 CFR 1926.62, Lead in Construction. All workers must possess a current 40-hour HAZWOPER (Hazardous Waste Operations and Emergency

Response) OSHA Standard (29 CFR 1910.120) certification.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Government Technical Representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

3.3.1 Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. HAZWOPER (Hazardous Waste Operations and Emergency Response)

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OSHA Standard (29 CFR 1910.120) certification personnel.

3.3.2 IAW OSHA 29 CFR 1926.62 the contractor must provide an on-scene Competent

Person who is capable of identifying existing and predictable hazards which are hazardous to employees and have authorization to take prompt corrective measures to eliminate them. For the purposes of this contract a Competent Person is required to be a Certified Safety

Professional or Certified Industrial Hygienist.

3.3.3 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the Government Technical Representative via telephone between the hours of 8:00 AM and 4:00 PM AKST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within two hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure

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Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with two one-year option periods as follows:

Base Period August 1, 2026, through July 31, 2027

Option Period One August 1, 2027, through July 31, 2028

Option Period Two August 1, 2028, through July 31, 2029

4.2.1. SCHEDULING

Annual scheduled cleanings must be a minimum of five months apart. The ideal weather conditions generally fall between May and September.

4.2.2. The contractor must schedule each cleaning visit with the Government Technical

Representative at least 45 calendar days in advance. The government must agree to the scheduled date. Changes to the schedule that impact the firing range’s use will not be allowed.

4.3 PLACE OF PERFORMANCE

BLDG N63, Anton Larson Road, Kodiak, Alaska 99615

4.4 HOURS OF OPERATION

All Contractor services must be provided between 8:00 AM and 4:00 PM Monday through Friday, excluding Federal Holidays. Cleaning must be performed over a period not to exceed four days.

4.5 PROJECT PLAN

The Contractor must provide a draft Project Plan at least 30 business days after receipt of Award for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed; (b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the Government Technical Representative not later than 60 business days after the Post Award Conference.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability

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using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide the following property to the Contractor for work required under this contract:

• Access to utilities (electrical power limited to 120V AC/60 Hertz single-phase)

• Brass collection containers (Pick-up loose brass and place into designated container in the range. The Armory staff will empty the containers of brass on an as-needed basis).

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Property specified in section 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Technical Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance.

If the deliverables are acceptable, the Government Technical Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Government Technical Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Government Technical Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Technical Representative will have 30 business days to review deliverables and make comments. The Contractor must have 30 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

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