3c. STATEMENT OF WORK.docx

PR #: 30287PR250000010

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

TRASH REMOVAL SERVICE

July 24, 2025

1.0 GENERAL

1.1 BACKGROUND

Trash removal service has been ongoing and is required to continue at USCG Station Milford Haven, 63 Mill Point Rd. Hudgins, VA 23076.

1.2 SCOPE

The work consists of providing all labor, materials and equipment as required to provide trash disposal service to USCG Station Milford Haven, 63 Mill Point Rd. Hudgins, VA 23076.

1.3 OBJECTIVE

The objective of this solicitation is to award a Base plus Four (04) Option Year Service Contract to a responsible Contractor to make sure that accrued trash is disposed of on a set weekly schedule to avoid overflow. This will include the Contractor supplying and delivering a new dumpster and arranging disposal on a set schedule as described in SOW 4.4 below.

1.4 APPLICABLE DOCUMENTS

1. Clauses and Provisions

2. IPP Payment Procedures

3. SCA Wage Determinations

2.0 SPECIFIC TASKS

2.1 CLIN 001 – BASE YEAR

2.1.1 Deliver NEW 8-yard dumpster to USCG Station Milford Haven,63 Mill Point Rd, Hudgins, VA 23076. Dumpster rental fee shall be included in the monthly service price.

2.1.2 Collect and dispose of rubbish on a once-per-week basis on a set schedule that is agreed upon by requiring office, Contractor and Contracting Officer.

2.2 CLIN 002 – OPTION YEAR ONE (01)

2.2.1 Collect and dispose of rubbish on a once-per-week basis on a set schedule that is agreed upon by requiring office, Contractor and Contracting Officer.

2.2.2 Inspect the dumpster and confirm it is in proper working order and good condition. If the dumpster requires replacing, the Contractor shall replace with a new 8-yard dumpster.

2.3 CLIN 003 – OPTION YEAR TWO (02)

2.3.1 Collect and dispose of rubbish on a once-per-week basis on a set schedule that is agreed upon by requiring office, Contractor and Contracting Officer.

2.3.2 Inspect the dumpster and confirm it is in proper working order and good condition. If the dumpster requires replacing, the Contractor shall replace with a new 8-yard dumpster.

2.4 CLIN 004 – OPTION YEAR THREE (03)

2.4.1 Collect and dispose of rubbish on a once-per-week basis on a set schedule that is agreed upon by requiring office, Contractor and Contracting Officer.

2.4.2 Inspect the dumpster and confirm it is in proper working order and good condition. If the dumpster requires replacing, the Contractor shall replace with a new 8-yard dumpster.

2.5 CLIN 005 – OPTION YEAR FOUR (04)

2.5.1 Collect and dispose of rubbish on a once-per-week basis on a set schedule that is agreed upon by requiring office, Contractor and Contracting Officer.

2.5.2 Inspect the dumpster and confirm it is in proper working order and good condition. If the dumpster requires replacing, the Contractor shall replace with a new 8-yard dumpster.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s designated Quality Assurance Evaluator (QAE) representative prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The USCG Station Milford Haven Command Security Officer will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Contractor must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY/SAFETY

All contractors working on USCG Station Milford Haven, Hudgins, VA shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series). Contractor written safety programs shall be reviewed by the Station Command Safety Officer prior to starting work.

Written notification shall be provided to USCG Station Milford Haven Engineer Petty Officer/Safety Officer, in their capacity as Fire Marshal of any activity that could potentially cause a fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fIre suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by the base Safety officer.

Every Employee working on the USCG Station Milford Haven, Hudgins, VA has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

4.2.1 The period of performance for this contract is a one-year base period with four one-year option periods as follows:

4.2.2 BASIS FOR EVALUATING OPTIONS

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR clause 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s).

4.2.3 EVALUATING OPTIONS

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under 52.217-8 (maximum of six months), Options to Extend Services, the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price. This amount will be the total evaluated price.

The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission.

The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at USCG Station Milford Haven, 63 Mill Point Rd. Hudgins, VA 23076.

4.4 HOURS OF OPERATION

Upon award of the contract, the Contractor must immediately notify the QAE representative of the intended delivery date of the new 8-yard dumpster. The disposal schedule shall commence as indicated herein:

Contractor employees must perform all work between the hours of 0730 and 1500 EST, Tuesday every week (except Federal holidays).

If a Federal Holiday falls on the scheduled Tuesday disposal, the Contractor must make arrangements with the QAE to schedule an alternative day.

4.5 TRAVEL

Contractor travel to and from the place of performance to dispose of rubbish shall be price inclusive.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 DESIGNATED CONTRACTING OFFICER’S QUALITY ASSURANCE EVALUATOR (QAE) REPRESENTATIVE The designated contracting officer’s QAE representative and Point of Contact for this project is Station Milford Haven Engineer Petty Officer at (804) 725-7330. Inquiries concerning any phase of the specification before or after award shall be made to Station Milford Haven Engineer Petty Officer.

8.0 SITE VISIT

All bidders are strongly encouraged to visit the site field to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with Station Milford Haven Engineer Petty Officer at (804) 725-7330.

9.0 CONDITIONS AFFECTING THE WORK

The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

10.0 BILLING

Billing is to be made in arrears on a per service rate for a total number of services. Invoices (and bids) must include any service, processing, contract use fees. See attached clauses and provisions, and IPP Payment Procedures.

11.0 MODIFICATIONS TO THE SOLICITATION/CONTRACT

Only the Contracting Officer is authorized to make modifications to the solicitation or contract. Any modification must be in writing and approved by the Contracting Officer.

LAST UPDATED: 07/22/2025 PAGE 8/17

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