3c. Statement Of Requirements_ SOW.pdf

Department of Homeland Security United States Coast Guard

Base Cleveland Housing Division

Scope of Work (SOW) Housing Site

Saint Ignace, MI housing For

Grounds Maintenance

Point of Contact (POC)

DC1 Casey Engler

(906) 643 - 6402

Site Addresses

• 1071 Huron St. (UPGH- Full Yard)

• 1073 Huron St. (UPGH - Full Yard)

• 288 Keightley St.

(not full resident yard, only corner common area)

• USCG Maintenance Garage behind 288 Keightley St.

(garage stands alone with roll up door facing Chambers St)

• Corner Common Area of 210 Keightley St.

(not full resident yard, only corner common area)

• USCG Playground Located between 216 & 274 Keightley St.

Saint Ignace, MI 49781

See Map Photos of areas outlined in yellow.

Optional Locations are the housing sites listed:

These will only be cut during times of un-occupancy by a family;

Optional request to be included both for front and back yards as one cost, Cost estimate requested to reflect a weekly cost basis.

(Amendments will be given with as much notice to the contractor as possible on anticipated vacancies)

Scope of Work

1.1. Contractor is to provide seasonal lawn care to all Playgrounds, Common Areas and Maintenance Garage location within Saint Ignace Government Owned Housing complex; Contractor will also provide lawn care service to multiple Government Owned Housing addresses listed on the last page of this Scope of Work. This Government Owned Housing schedule is on a separate timeline and completion duration than all other locations listed above.

1.1.1. This is an estimated 16 cuts on the main areas listed (once every other week starting from May 1, 2021 and running to the end of October 2021.)

This can be adjusted as needed due to weather permitting for services, please provide the quote on a bi-weekly cut expectation for cost with expectation of 16 cuts in the total job.

1.2. For the lawn maintenance needs at the specific housing address the yard is to be maintained on a separate schedule than those listed above.

1.2.1. The yards will be maintained only while vacant. The vacancy of this unit will be disclosed to the lawn maintenance contractor by the Local Housing Unit POC or their parent housing command within no less than two weeks of this units scheduled vacancy, a longer 30 days-notice will be attempted as best as possible.

1.2.2. All services for these units are to be included as an optional cost itemized as a weekly cut cost, in the proposal as listed in this Scope of Work for front and back yards of the home.

1.2.3. Standards of the cuts are to be the same as main areas and remain on a bi-weekly expectation until the end of the contract or until occupied whichever is first.

1.2.4. The cancellation of the specific unit sites once occupied date is set will be passed on to the lawn maintenance contractor two weeks prior to last cut.

Once occupied unit Lawn Care is the residents responsible, the contractor will be relieved of all extra duties involved with this specific Government Owned Housing address associated with the occupied unit within Saint Ignace Government Owned Housing complex. The two housing UPGH units will continue service through the contract occupied or not.

1.3. All lawn care work will be in accordance with this Scope of Work and on a contractor generated scheduled of maintenance which will be presented to the POC at the start of this contract.

1.4. Lawn service will include mowing the grass and not allowing the height to get above 5” at any given time. Contractor will not have a time lapse greater than two weeks (14 calendar days) without providing lawn services during the spring through fall seasons. Contractor will only bill for the cuts performed.

1.5. Contractor will remove any excessive grass clipping from the yard.

1.6. Contractor will provide a one-time fall leaf clean up at end of the season before the first snow fall. (This item will be estimated on the contractors proposed schedule provided to the local CG POC but has potential for flexibility due to unknown timeframes on the end of the fall season. This will be completed prior to the conclusion of the contract) Please provide this clean up as an option for the potentially vacant housing units as well.

1.7. One time spring yard clean up after the snow is all melted and done for the 2021 season. (This item will be estimated on the contractors proposed schedule provided to the Local CG POC but has potential for flexibility due to unknown timeframes on the end of the snow melt. This will be completed during first cut to the contract.) Please provide this clean up as an option for the vacant housing address units as well.

1.8. Contractor will also maintain all flower beds, and any other similar areas that would fall within lawn care needs for all locations being addressed during the contract, community areas for all scheduled cuts and added housing specific sites for those that are listed as an option.

1.9. It is encouraged that the contractor review the work site before quoting, There will be a one-time group showing of example 2, 3, and 4 bed units for quoting purposes Time, Date and Location will be posted on the SAM.gov site as an announcement to the job after the initial posting.

Material/ Part Information

2.1 Contractor will provide all labor, materials, fuel, equipment, and supervision necessary to maintain the property. No government equipment or supplies will be furnished.

References

3.1. All work completed shall comply with Federal, State and Local Laws, Codes and Regulations.

Liabilities

4.1 The contractor will be financially responsible for any and all damages incurred while working on Government property. There will be a pre-work walkthrough with each contractor at each job site prior to the contract start and contractor must identify any damages in their work area that are pre-existing, or along their access route to their work area. (Doorways, Doors, Walls, Jambs, Flooring, etc.)

Contractor has to identify the pre-existing damage to the Local Housing Representative in writing and provide a copy of the signed document by both the contractor and the local housing representative dated for the start date of the work performed in said unit or they can be held liable for the damages.

4.2 Responsibility for all workers safety while on site remains with the contractor.

Coordination

5.1 All communications will go through the Local CG POC listed for site needs and the Contracting Officer Representative for payment and contract needs. No work can be modified or changed without their permission. The Local CG POC will be notified of the lawn care schedule at the beginning of the contract by the proposal schedule included in the contractor bid, the contractor will maintain contact with the Local CG POC should any changes be necessary to the schedule and the shift of commencement and conclusion of the contract to include the clean up’s listed in the contract.

5.2 Work to be completed should have minimal impact on the unit’s operation. In the event any of the utilities need to be secured, these items should be well planned out.

5.3 Normal work hours for the unit is 8:00 am to 4:00 pm, Monday-Friday, excluding all Federal Holidays. Any work outside these times need to be worked out ahead of time with the Local CG POC and the Contracting Office Representative.

5.4 All required License, Certificates, Accreditation Card, etc. will be submitted with the quote or bid. Contractor is also requested to submit a minimum of two prior job satisfaction surveys with the bid.

Project Completion

6.1 All determinations for work completed needs to be validated and signed for by the local POC after each service before payment can be issued.

6.2 The site is to maintain a clean appearance at all times. Contractor will also pick up any trash, debris, or any other materials that are loose and take away from a cared for and maintained appearance regarding any lawn care maintenance area.

Any and all such items are to be removed from the housing sites and should be properly disposed by the contractor.

6.3 This contracted is estimated to start April 1, 2021 or after the last snow melt and will run from that time through September 30, 2021. There will be a final cut and area cleaning provided within the last week of the contract.

6.4 This contract could be awarded for multiple addresses, all with different start schedules; these will not run consecutively but as available units become vacant. The contractor will be given a one week window to schedule and complete each job. The Coast Guard POC will attempt to provide a 30 day notice prior to the availability timeline as they have the ability to do so. All jobs will be completed as the contract is listed or any modifications agreed to with no new additions or modifications allowed to the contract after August 31, 2021 in preparation of the end of FY21.

Map of Main Housing Site

Map of Unaccompanied Personnel Government Housing (UPGH) Site on USCG Station Saint Ignace

Optional Addresses for Service

Housing

HU

Number Address Style Expectancy for Addition

Weekly Cut

Cost

Spring Clean-up Cost

Fall Clean-up Cost

G090143

212 KEIGHTLEY

ST TS

Not anticipated for vacancy this transfer season.

G090144

286 KEIGHTLEY

ST TS

G090148

216 KEIGHTLEY

ST TS

G090149

218 KEIGHTLEY

ST TS

G090150

222 KEIGHTLEY

ST TS

G090151

220 KEIGHTLEY

ST TS

G090145

284 KEIGHTLEY

ST TS

Anticipated Addition by July 1, 2021 to

Lawn Care Contract

G090142

288 KEIGHTLEY

ST TS

Anticipated Addition at Start of Lawn Care

Contract

G090146

274 KEIGHTLEY

ST TS

G090147

280 KEIGHTLEY

ST TS

G090152

278 KEIGHTLEY

ST TS

This section to be quote by individual address on a weekly cost addition basis.

Possible Local Contractors to receive quotes from:

Wayne Davis Lawn Care: 989-763-8281 Eric Nelson Lawn Care: 231-818-9471 Rivertown Lawn Care: 231-625-2382

G090153

210 KEIGHTLEY

ST TS