Atch 1_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

FY22 SIDETRACK INSPECTION AND

ELECTRICAL SYSTEM MAINTENANCE

AT

U.S. GOVERNMENT SIDETRACKS

NO. 342 AND 343, TSURUMI

FLCY-Tsurumi

10 Jan 2022

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

Attachment 1 to Solicitation No. FA520922Q0017

PERFORMANCE WORK

STATEMENT FOR

FY22 INSPECTION OF SIDETRACKS AND MAINTENANCE OF ELECTRICAL SYSTEMS AT

U.S. GOVERNMENT SIDETRACK NO. 342 AND 343, TSURUMI

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform inspection and maintenance of electrical systems at U.S. Government Sidetrack No. 342 and 343, Tsurumi, in a manner that will ensure continuous and reliable railroad operational condition. The performance period shall be from

01 April 2022 through 31 March 2023.

1.1. MAINTENANCE AND REPAIR SERVICES. The maintenance and repair services shall be in accordance with (IAW) the Japan Freight Railway Company’s (JFRC) rules and regulations as specified in the Agreement Between the United States of America and JFRC for Handling Military Sidetracks, dated

01 Apr 1987, Articles 2, 4, 6 and its first supplemental agreement dated 13 July 1987, paragraph 5 entitled

“Maintenance”; the second supplement dated 16 March 1988, subparagraphs 5.e. and 5.f.; and the 6th supplement dated 31 July 2007, subparagraph 5.e.(1). All construction debris or waste generated from this contract shall be removed IAW all Japanese laws and regulations, Japan Environmental Governing

Standards (JEGS, See Appendix A), commercial practices, and local standards.

1.2. The Contractor shall perform the services IAW the estimated workload, site plans, and work schedules for FY22 in Appendices B through D as identified as the results of pre-joint and joint surveys conducted in

June and July 2021 IAW the said agreement above. The services shall include but is not limited to:

(a) Item 0001: Inspection of Sidetrack OU-1 (No. 343) IAW Appendices B and D.

(b) Item 0002: Inspection of Sidetrack OU-2 (No. 342) IAW Appendices B and D.

(c) Item 0003: Inspection of Electrical System of Sidetrack OU-1 and OU-2 IAW Appendices B, C and

D.

(d) Item 0004: Emergency Repair IAW Paragraph 1.3.

1.2.1. INSPECTION OF ROADBED. The Contractor shall perform inspection services to ensure roadbeds are properly maintained in good condition. The items to be inspected and the schedule are identified in Appendices B and D. The required services include but not limited to safety patrolling, inspection of track irregularity, switching device, regular tie, ballast, rail, and other materials.

1.2.1.1. PRE-JOINT SURVEY AND JOINT SURVEY.

1.2.1.1.1. PRE-JOINT SURVEY. Pre-Joint Survey that is conducted by the Contractor is required to complete the draft instructions for both the Sidetrack Roadbed Maintenance and the Sidetrack Inspection contracts for next fiscal year. The result of pre-Joint Survey shall be incorporated in the draft instructions in a timely manner for the next fiscal year contract and be submitted to the Contracting Officer (KO), Contract Administrator (CA), and the Government Representative (GR) for Joint-Survey by the

Contractor.

1.2.1.1.2. DRAFT INSTRUCTIONS. Draft instructions shall be submitted to the KO and GR by

Contractor after the pre-joint survey and prior to the Joint Survey in a timely manner in order for the requiring activity to be able to confirm the project scope.

1.2.1.1.3. JOINT SURVEY. Joint Survey will be conducted with the representatives of the Contractor and the Government in order to determine what work needs to be performed for the next fiscal year, based on the draft instructions that are prepared by the Contractor after pre-Joint Survey.

1.2.1.2. MARKING REQUIREMENT. Any deficiencies that are identified as a result of inspection and pre-Joint Survey and that are required to be repaired shall be marked with paint at OU1, OU2, and JR-Anzen

Station by the Contractor prior to Joint Survey. Enclose that the marked characters with circles or squares or change the paint color and clarify the difference from the marked characters of current contract.

1.2.1.3. RESULT OF INSPECTION. The result of inspection shall be immediately incorporated into the draft instructions in a timely manner for the next fiscal year or the fiscal year after next.

1.2.2. MAINTENANCE OF ELECTRICAL SYSTEMS. The Contractor shall perform electrical maintenance work to ensure electrical devices are maintained in good condition. The items to be inspected and maintained, the schedule for inspection, and site plans are identified in Appendices B through D. The required services include but not limited to inspection and maintenance of signal equipment, switching device, iron conduit system, railroad crossing safety equipment, interlocking device, signal line, power source, circuit track, electric power device, and telecommunication devices.

1.3. EMERGENCY REPAIR. In the event that action is required to correct a safety issue or protect lives and/or properties, the KO may verbally instruct the Contractor to proceed with the emergency repairs by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract Terms and Conditions

- Commercial Items in this contract. All repair work shall be IAW the JFRC’s rules and regulations.

1.4. JFRC’S INITIAL INSPECTION. After completion of the Contractor’s scheduled work cited in the contract, initial inspection shall be performed by JFRC prior to inspection by the Government. Inspection of services will be accomplished by the designated GR based on the JFRC’s certification of inspection.

1.4.1. CERTIFICATES. Certificates that are submitted by the Contractor and the subcontractors after roadbed and electrical system inspection shall be submitted both in English and Japanese to the KO and CA through the GR.

1.4.2. INSPECTION PICTURES. The Contractor shall submit digital pictures to the GR after each inspection for contract records. The pictures to be taken shall be corresponding with each inspection item.

1.5. NAVFAC-FE, ENVIRONMENTAL OFFICE (PRY4 PWD ENVIRONMENTAL). The

Contractor shall be familiar with Environmental Management System (EMS) at Commander, Fleet

Activities, Yokosuka (COMFLEACT Yokosuka) which applies to all COMFLEACT Yokosuka departments, tenant organizations, and their contractors and its subcontractors within COMFLEACT

Yokosuka’s fence line; and knowledge of environmental that are applicable to operations similar to those of this contract. EMS is available at ECATTS website (See Appendix A).

1.5.1. The Contractor and the subcontractor shall perform work under the contract consistent with COMFLEACT Yokosuka’s EMS goals and policy.

1.5.2. The Contractor and the subcontractor shall maintain monitoring and measurement information to address the EMS goals and policy.

1.5.3. The Contractor and the subcontractor shall complete the latest EMS Awareness Training prior to performance of the scheduled work at COMFLEACT Yokosuka by ECATTS training modules on

ECATTS website https://environmentaltraining.ecatts.com/ and/or by equivalent training method. The

Contractor and its subcontractor shall submit certifications to the KO prior to performance of the scheduled work; and shall retain training records and make them available upon request.

1.6. HAZARDOUS WASTE (HW).

1.6.1. No hazardous waste (HW) shall be brought onto the government property from off-base nor shall no

HW be abandoned on government property.

1.6.2. The Contractor shall identify construction activities that will generate HW and identify, segregate, containerize, label, handle, accumulate/store, and dispose of it IAW the current JEGS (See Appendix A), installation regulations and requirements such as HW Management Plan (HWMP), and all the applicable

Japanese national and local regulations and requirements. If the work requires the temporary storage/collection of HWs on site overnight, the Contractor shall request the establishment of a Contractor

Hazardous Waste Accumulation Point (HWAP) at the point of generation and operate the Contractor

HWAP to comply with the applicable regulations and requirements. When HW will be removed from the job site properly daily, the Contractor HWAP is not required. For further guidance, contact the CFAY PWD

Environmental (Extension: 243-3186/4886 or Commercial: 046-816-3186/4886).

1.6.3. Any HW generated from this work will be properly disposed of through on-base Hazardous Waste

Storage Area (HWSA), located in Bldg. 1822 in COMFLEACT Yokosuka, or at an approved off-base disposal facility IAW the current JEGS (See Appendix A), installation regulations and requirements, and all the applicable Japanese national and local regulations and requirements. In general, the Contractor shall dispose of HWs, excluding asbestos containing material (ACM) waste and contaminated soil or unless specified in this contract, at the HWSA while it shall dispose of HWs, such as ACM waste and contaminated

Attachment 1 to Solicitation No. FA520922Q0017 https://environmentaltraining.ecatts.com/ soil in addition to specified waste in this contract, at off-base disposal facility with the Government’s approval. HWs that are turned into the HWSA shall be accompanied by a completely filled Hazardous

Waste Disposal Request Form with a properly established disposal Job Order Number (JON) from the KO.

Contact the HWSA (Extension: 243-5777 or Commercial: 046-816-5777) for coordination or to schedule

HW turn-in. Turn-in arrangement with the HWSA shall be made at least three (3) working days in advance.

Off-base disposal coordination shall be performed by the Contractor properly. Legible copies of Waste

Disposal Manifest (at least a copy of receipt “A” at the time of shipping and a copy of receipt “E” upon completion of disposal) shall be submitted to the CFAY PWD Environmental via the KO in a timely manner. To obtain further disposal instructions and guidance, the Contractor shall coordinate with the

CFAY PWD Environmental via the KO.

1.7. REQUIREMENT FOR HANDLING SOIL, SOLID WASTES, AND RECYCLABLE

MATERIALS. (If applicable)

1.7.1. The soil in entire OU1 and OU2 are “contaminated”. Soil in OU1 and OU2 were determined to be contaminated with following these chemicals or heavy metals everywhere. “Lead”, “Arsenic”, “Diesel/Waste Oil”, “Fluorine”, and “Mercury” were exceeded the contaminated soil disposal criteria of

JEGS 2020 and Japan Soil Contamination Countermeasure Law. Soil testing in Tsurumi OU1 and OU2 were conducted in July 2000, Aug 2005, May 2009, May 2011, and Jul 2013.

1.7.2. Per CNFJ “Contaminated Soil Excavation and Management Policy”, soil generated from the excavation may be backfill into the same spots where the soil comes from. Soil testing is not required when the excavated soil is backfill in the original location. Excavated soil shall not be moved other locations without testing. Excavated soil shall not be mixed and shall be segregated from other material. Rocks, concrete waste, and other material shall not be separated from contaminated soil in the process of loading or transporting. Excess contaminated/suspected/unknown soil disposed through off-base will be tested by a certified laboratory and properly disposed of off-base IAW JEGS and Japan Soil Contamination

Countermeasure Law. A legible copy of soil testing results can be submitted CFAY Soil Manager through the GR.

1.7.3. During the temporary storing of excavated soil until off-base disposal or backfill, the excavated soil shall be covered with vinyl sheets to prevent the soil from run-off by rain, and the label that indicates

“Project Name”, “Contract Number”, “Contractor’s Name”, and “POC phone number” shall be posted on the vinyl sheet. For further soil disposal guidance, contact CFAY PWD Environmental at 243-5180/6720

(Extension) or 046-816-5180/6720 (Commercial).

1.7.4. Soil sampling plan shall include sampling methods, sampling equipment and container, number of samples to be tested, sample volumes (minimum quantity required per container), preservation techniques, holding times and chain of custody (COC); and be submitted to CFAY PWD Environmental Soil Program

Manager at 243-5180 (Extension) or 046-816-5180 (Commercial) prior to sampling even if excess soil will be disposed of off base or placed at a different location.

1.7.5. Any non-hazardous solid/industrial/construction/waste/debris other than recyclable scrap metals generated from this operation will be properly segregated and transported/disposed of permitted off-base solid industrial waste disposal/landfill facility by government-approved solid/industrial waste transportation/disposal contractor IAW local and prefectural solid industrial waste transportation and disposal laws and regulations. A legible copy of Waste Disposal Manifest (a copy of receipt “E”) with the completion date of landfill.

1.7.6. Non-hazardous solid/industrial waste storage containers provided at the operation site should be leak-proof, water-proof, and vermin-proof including sides, seams, and bottoms; and be durable enough to withstand anticipated usage and environmental conditions without rusting, cracking, or deforming in a manner that would impair serviceability. Storage containers should have functional lids or equal to cover.

Containers should be stored in the avoidable area from physical damage and on a firm, level, well-drained surface that is large enough to accommodate all of the containers and that is maintained in a clean, spillage-free condition.

1.7.7. All recyclable scrap metals must remain the property of the Government unless indicated, and must be delivered to and recycled through Bldg. 4856 CFAY Qualified Recycling Program (QRP).

Before delivering the scrap metal, submit the attached form “CONTRACTOR TURN-IN OF RIPPED

OUT MATERIAL” filled out blanks and contact PRY35 CFAY Solid Waste/QRP department. Size a piece of the scrap metal not larger than 2.5 meter wide, 6.0 meter length, and 2.5 meter height; and not exceed 4,000 kg. Scrap metals include steel, cast iron, copper, electrical wires, PCB-free cables and transformers, housing units, shelving, pipes, metal supports, valves, radiators, ducts, conduits, metal siding, metal roofing, handrails, wiring, etc. Any metal with firmly adhered lead-based paint may be recycled through the QRP. Do not include any thermal insulation or PCB containing items in scrap metals. Off-base recycling of scrap metals requires inspection and approval by the QRP before recycling off-base.

1.7.8. The scrap rails shall not exceed the maximum allowable size of 8 meters (26 feet) when the

Contractor turns in the scrap to CFAY QRP.

1.8. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its inspection and maintenance activities so as not to interfere with U.S. Government operations. In the event such interference is necessary, the Contractor shall provide the GR with a minimum of five (5) working days advance notification of the proposed work by written copies.

1.9. WORK SCHEDULE. The annual work schedules are specified in the Appendix C.

1.10. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.11. GENERAL INFORMATION.

1.11.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control program to ensure the services are performed IAW the PWS, the standards of the contract, and the JFRC’s regulations.

A QCI (Quality Control Inspector) shall be responsible for inspecting, identifying, and preventing defects in the quality of service performed.

1.11.2. QUALITY ASSURANCE. The Government will evaluate all of the Contractor’s performance

IAW the Quality Assurance Surveillance Plan (QASP) by appointing GR to monitor performance to ensure services are received.

1.11.3. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and

Conditions - Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.11.4. CONTRACTOR PERSONNEL.

(a) CONTRACT MANAGER (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and shall be individuals who are capable of conversing in and comprehending English.

(b) CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the Contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or properties, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

(e) The Contractor shall not employ any persons who are employees of the U.S. Government and/or

Master Labor Contract employees if employing that person would create a conflict of interest or become in violation of the Procurement Integrity Act (See Federal Acquisition Regulation Section 3.104).

Additionally, the Contractor shall not employ any persons who are employees of the Department of the Air

Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-

R, the Joint Ethics Regulation (JER).

1.11.5. SUBCONTRACTING. The Contractor shall submit a list of its subcontractors to the KO. The subcontractors shall meet the standards required by this contract to perform the service. The prime

Contractor is responsible for the performance of the subcontractors.

1.11.6. INSTALLATION BASE PASSES. For access to U.S. Installations, the U.S. Government will issue all required Gate Passes/Vehicle Passes to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime

Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

(a) GATE PASSES. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers, and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

(b) VEHICLE PASSES. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese

Compulsory Insurance (JCI), and (ii) Property Damage - ¥3,000,000 per occurrence.

1.11.7. HOURS OF OPERATION.

(a) WORK HOURS. Contractor work hours are from 0800 to 1630 Monday through Friday including

Japanese holidays, but excluding U.S. legal holidays. The Contractor shall finish their work before sunset for safety reasons.

(b) U.S. LEGAL HOLIDAYS. Recognized U.S. legal holidays are listed below. Holidays falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

19th June Juneteenth Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.11.8. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH.

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment or property of any type, whether

Government owned or not. The term “Contractor” includes the Contractor, its agents, servants, or employees.

(b) The Contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal, email or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the KO.

2. SERVICES SUMMARY (SS).

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold Method of Assessment

SS 1: Inspection of Roadbed

Ensure reliable and continuous condition IAW the JFRC’s rules and regulations.

1.2.1. Zero (0) defect. 100% Inspection

SS 2: Maintenance of Electrical Systems

Ensure reliable and continuous condition IAW the JFRC’s rules and regulations.

1.2.2. Zero (0) defect. 100% Inspection

SS 3: Emergency Repair

Ensure reliable and continuous condition IAW the JFRC’s rules and regulations.

1.3. Zero (0) defect. 100% Inspection

SS 4: Required Submittals

Use AF From 3000 (Appendix E) to the maximum extent practicable for the required submittals

1.2.1.1.2., 1.4.1., 1.4.2., 1.9., 1.11.4

Zero (0) defect. 100% Inspection

3. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES.

3.1. UTILITIES. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost. Wastewater contained chemical and paint shall not be discharged into the sewage and storm line.

3.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces Telephone 110 or 911 (046-816-0911)

(b) Base Fire Department Telephone 117 or 911 (046-816-0911)

4. APPENDICES.

A. References

B. Electrical Portion Inspection Patrol Service (List of Track Patrol Quantity)

C. Work Schedule for Electrical Portion (Track Patrol and Appearance Inspection)

D. Inspection Patrolling Equipment at Anzen, No. 1 & 2 (OU1 / OU2), Tsurumi (Drawing)

E. Material Approval Submittal (AF IMT 3000)

APPENDIX A

REFERENCES

1. JEGS

Original version issued by Headquarters, U.S. Forces Japan:

https://www.usfj.mil/Portals/80/2018%20JEGS.PDF?ver=2018-04-26-195301-487 (The URL is subject to change)

2. EMS

https://environmentaltraining.ecatts.com/

(The URL is subject to change)

Attachment 1 to Solicitation No. FA520922Q0017 https://www.usfj.mil/Portals/80/2018%20JEGS.PDF?ver=2018-04-26-195301-487

APPENDIX B

APPENDIX C Attachment 1 to Solicitation No. FA520922Q0017

1300081459U Text Box

APPENDIX D Attachment 1 to Solicitation No. FA520922Q0017

Appendix E