3b NRMAD0002300348 DCI SOW-HVAC A1 RFQ.pdf

STATEMENT OF WORK

HVAC Controls System Maintenance

Atlantic Oceanographic & Meteorological Laboratory (AOML) 4301 Rickenbacker Causeway, Miami (Virginia Key), Florida

Purchase Request #NR-MAD000-23-00348

1. INTRODUCTION

The Atlantic Oceanographic and Meteorological Laboratory (AOML), at 4301 Rickenbacker Causeway, Miami, FL 33149 is located on Virginia Key, Florida. AOML is a research facility owned by the National Oceanic and Atmospheric Administration (NOAA). The main building was commissioned in 1973 and consists of roughly 74,000 square feet of office, laboratory, workshop, machinery, and storage space.

2. BACKGROUND AND PURPOSE

The purpose of this procurement is to provide AOML with a variety of services to keep the building HVAC control system operating safely and efficiently.

3. EQUIPMENT COVERED

The equipment covered under this agreement includes all devices and components considered to be part of AOML’s Johnson Controls Metasys Controls System, which includes but is not limited to: workstation PCs, supervisory controllers (NCE, NAE, FEC, IOM, etc.), field equipment controllers (VMA, etc.), variable frequency drives, air handler damper actuators, water valve actuators, temperature sensors, thermostats, differential pressure switches and transmitters, humidity sensors, and input/output modules, water leak detectors, refrigerant leak detectors, antennas. Any device or component that communicates with the JCI Metasys System.

4. WORK ITEMS

4.1 Preventative Maintenance

a. Contractor shall provide a planned preventative maintenance program tailored to the AOML control system.

b. All labor shall be performed with qualified personnel directly employed and supervised by the Contractor. Personnel shall hold the required JCI Metasys certifications.

c. All diagnostics, tests, and calibrations will be performed per manufacturer’s recommendations.

4.2 Metasys Subscription

a. Contractor shall provide AOML with a subscription to JCI Metasys Services which allows AOML to properly maintain existing Metasys software.

4.3 Testing, Inspection, and Calibration

4.3.1 On a quarterly basis, contractor shall:

a. Visually inspect all components/devices of the building automation system.

b. Inspect supervisory controllers/field controllers for loose or damaged parts or wiring.

c. Any changes to overrides/schedules/setpoints, etc. must be approved by an

AOML.

d. Verify proper position of all manual override switches.

e. Verify proper setting of all software overrides.

f. Verify and update as requested all holiday and daylight savings time schedules

g. Verify and update as requested all time of day and day of week schedules.

h. Verify proper operation of all communication ports.

i. Verify proper operation of workstation PCs.

j. Verify proper operation of alarm reporting including emails and texts.

k. Replace battery on memory card as needed.

l. Review point summary.

m. Review trend log and report finding to the AOML.

n. Perform database backup and provide the AOML a copy.

o. Verify proper operation of all controlled devices, including but not limited to:

actuators, valves, and variable frequency drives, VAV Dampers, VAV Heaters.

p. All VAV Heaters must be tested and ran for 15 minutes. See the Facility Manager and have the Fire Alarm put on test mode before performing this test/inspection.

q. Verify software version and provide information about available upgrades.

r. Review all system operations and notify AOML of any system deficiencies or anomalies not covered under contract.

4.3.2 Calibration frequency

a. Temperature sensors shall be calibrated annually and or as needed.

b. Humidity sensors shall be calibrated as needed.

c. CO2 sensors shall be calibrated as needed.

4.3.3 Deliverables

a. Contractor shall deliver a predictive maintenance inspection report annually, including recommended upgrades or repairs.

4.4 Repairs, replacements and diagnostics during normal working hours

a. Contractor shall provide labor to repair or replace failed components or systems covered under contract during normal working hours at an agreed-upon rate.

b. Contractor shall provide diagnostics on failed components or systems covered under contract during normal working hours at an no charge.

4.5 Emergency calls outside of normal working hours

a. Contractor shall provide labor to troubleshoot and repair or replace failed components or systems covered under contract outside of normal working hours at an agreed-upon rate.

4.6 Training

a. Contractor shall provide on-site training as needed at an agreed-upon rate.

5. STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

6. NORMAL WORKING HOURS AND HOLIDAYS

All non-emergency services shall be performed during normal AOML working hours, i.e. 8:00 am to 4:30 pm Monday-Friday, excluding Federal Holidays.

NOAA personnel observe the following days as holidays:

New Year's Day Columbus Day Washington's Birthday Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day Labor Day Martin Luther King's Birthday

Presidents’ Day Juneteenth

Any other day designated by Federal statute Any other day designated by Executive Order Any other day designated by the President's proclamation

The Government reserves the right to close the facility and order Contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as these issues persist. The Contractor may only return to the site with verbal approval from AOML.

7. PLACE OF PERFORMANCE

4301 Rickenbacker Causeway, Miami, FL 33149

8. PERIOD OF PERFORMANCE

Base year: May 17, 2023 through May 16, 2024 Option Year 1: May 17, 2015 through May 16, 2025 Option Year 2: May 17, 2025 through May 16, 2026 Option Year 3: May 17, 2026 through May 16, 2027 Option Year 4: May 17, 2027 through May 16, 2028

9. PARTS, LABOR, and MISCELLANEOUS CHARGES

9.1 Contractor shall provide labor rates for the following activities covered under the term of this contract:

a. Repairs during normal working hours: $ per hour

b. Emergency calls outside of normal working hours: $ per hour

c. Training: $ per hour

d. Diagnostics during normal working hours: at no charge.

9.2 Any services that fall under Section 9.1 or are otherwise not covered under Sections

4.1 through 4.4 shall require a cost estimate from the Contractor and shall require prior approval from the Contracting Officer prior to commencing. A government purchase card shall be utilized to pay for services that fall under the applicable thresholds.

9.3 Contractor shall provide a discounted rate for JCI parts: 40 %

9.4 Contractor shall not add charges for miscellaneous, such as service call fees, fuel surcharges, or minimum hourly charges.

11. AOML’S RESPONSIBILITIES

a. AOML shall inform contractor of any hazardous working conditions in or around the facility.

12. CONTRACTOR’S RESPONSIBILITIES

a. The Contractor shall provide all labor and transportation needed for this project.

b. The Contractor’s employees must wear an ID badge at all times, and remain within approved working areas.

c. The Contractor and all Contractor employees shall comply with all regulations, rules, etc., pertaining to health, safety and security of a federal building.

d. The Contractor shall provide the necessary supervision and inspection of the work performed to ascertain compliance with the specifications of the contract.

e. All work shall be performed in a workmanlike manner and with a minimum amount of interference with the activities in the offices and labs.

f. The operation of private vehicles by Contractor’s employees on or about the AOML campus shall conform to regulations and safe driving practices.

13. SPECIAL CONSIDERATIONS

a. The Government reserves the right to exclude or remove from the site or building any employee of the Contractor whom the Government deems unsafe, incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interest. Contractor affirms that at no time AOML IT equipment shall be used during this contract without the explicit permission of AOML IT staff.

b. Close coordination with AOML personnel is important. Primary contacts are as follows:

TO BE PROVIDED AT TIME OF AWARD