Justification for Other Than Full and Open Competition.pdf
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- Solicitation number
- 3AR0197
About this file
This is a Memo to File documenting the absence of competition for a lease extension within the Simplified Lease Acquisition Threshold (SLAT).
Lease number LAR00097 is scheduled to expire on December 31, 2026, and the government requires a 60-month extension as noted in the Acquisition Plan. The estimated net annual rent is within SLAT thresholds. The decision to extend is supported by GSAR 570.405 and is based on the government's consolidation of various agencies with a need to establish common expiration dates for multiple leases. The extension is justified on cost-based rationale, as lease extensions represent necessary short-term contracting actions that protect the government's occupancy rights when vacating by the lease expiration is not feasible. Extensions avoid costs associated with holdover tenancies and are more economical than conducting full and open competition for a separate short-term lease to cover the extension period. The document indicates that relocation costs cannot reasonably be recovered through competitive procurement of interim space. The leasing specialist prepared the memo on October 2, 2026, and the Lease Contracting Officer approved it the same day.
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Text version
Memo to File
Project Number: 3AR0197
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LAR00097 occupied by , located at will expire on December 31, 2026. It has been determined that the government requires an extension for 60 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared By:
Date Leasing Specialist
Approved:
Date Lease Contracting Officer
File details come from the government source that posted it. Updated .