FY21 ET Data Grants Request for Applications.pdf

RFA Template 02-06-2020

Supplemental Nutrition Assistance Program, Fiscal Year 2020 Data and Technical Assistance (DATA) Grants Program Fiscal Year 2020 Request for Applications (RFA)

Catalog for Federal Domestic Assistance Number (CFDA): 10.537

Release Date: June 10, 2020 Application Due Date: 11:59 PM, Eastern Standard Time (EST), July 13, 2020 Anticipated Award Date: September 2020

OMB BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number.

The valid OMB control number for this information collection is 0584-0512. The estimated average time required to complete this information collection is 40 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

APPLICATION CHECKLIST

This Application Checklist provides applicants with a list of the required documents. However, FNS expects that applicants will read the entire RFA prior to the submission of their application and comply with all requirements outlined in the solicitation. The Application Checklist is for applicant use only and should not be submitted as part of the Application Package.

Complete the following at least four weeks prior to submission:

Obtain a Dun & Bradstreet Data Universal Numbering System (DUNS) number;

Register the DUNS number in the System for Award Management (SAM); and, Register in Grants.gov.

When preparing your application, ensure:

Application format and narrative meet the requirements included in Section IV “Application and

Submission Information.” This includes page limits, priorities outlined in Section IV, and all necessary attachments.

When preparing your budget, ensure the following information is included:

All key staff proposed to be paid by this grant.

The percentage of time the Project Director will devote to the project in full-time equivalents

(FTEs).

Your organization’s fringe benefit rate and amount, as well as the basis for the computation.

The type of fringe benefits to be covered with Federal funds.

Itemized travel expenses (including type of travel), travel justifications and basis for lodging estimates.

Types of equipment and supplies, justifications, and estimates, ensuring that the budget is in line with the project description.

Information for all contracts and justification for any sole-source contracts.

Justification, description and itemized list of all consultant services.

Indirect cost information (either a copy of a Negotiated Indirect Cost Rate Agreement (NICRA) or if no agreement exists and the applicant has never been approved for a NICRA, they may charge up to 10% de minimis). If applicant is requesting the de minimis rate or indirect costs are not requested, please indicate this in the budget narrative.

When submitting your application, ensure you have submitted the following:

SF-424 – Application for Federal Assistance (fillable PDF in Grants.gov) SF-424A – Budget Information and Instruction Form (fillable PDF in Grants.gov) SF-424B – Assurances for Non-Construction Programs (fillable PDF in Grants.gov) SF-LLL – Disclosure of Lobbying Activities FNS-906 – Grant Program Accounting System & Financial Capability Questionnaire (Appendix) Negotiated Indirect Cost Rate Agreement (PDF - Upload using the “Add Attachments” button under SF-424 item #15) http://www.grants.gov/web/grants/forms.html https://apply07.grants.gov/apply/forms/sample/SFLLL_1_2-V1.2.pdf

Application Checklist (continued)

When applicable, application packages are required to include the following documents:

AD-1047 – Certification Regarding Debarment, Suspension, and Other Responsibility Matters

Primary Covered Transactions AD-1048 – Certification Regarding Department, Suspension, Ineligibility and Voluntary Exclusion

Lower Tier Covered Transactions AD-1049 – Certification Regarding Drug-Free Workplace Requirements (Grants) Alternative I –

For Grantees Other Than Individuals AD-1052 – Certification Regarding Drug-Free Workplace State and State Agencies, Federal Fiscal

Year https://www.ocio.usda.gov/document/ad-1047 https://www.ocio.usda.gov/document/ad-1047 https://www.ocio.usda.gov/document/ad-1048 https://www.ocio.usda.gov/document/ad-1048 https://www.ocio.usda.gov/document/ad-1049 https://www.ocio.usda.gov/document/ad-1049 https://www.ocio.usda.gov/document/ad-1052 https://www.ocio.usda.gov/document/ad-1052

Table of Contents Application Checklist 3

I. PROGRAM DESCRIPTION & OBJECTIVES (REQUIRED) 6

Program Description Key Objectives

II. FEDERAL AWARD INFORMATION (REQUIRED) 8

Allowable Costs

III. ELIGIBILITY INFORMATION (REQUIRED) 9

Eligible Applicants Cost Sharing or Matching Considerations Other Eligibility Criteria Pre-Award Screening Requirements Acknowledgement of USDA Support

IV. APPLICATION AND SUBMISSION INFORMATION (REQUIRED) 11

Address to Request Application Package Content and Form of Application Submission Submission Date Preparing for Electronic Application Submission through Grants.gov How to Submit an Application via Grants.gov Grants.gov Receipt Requirements and Proof of Timely Submission Intergovernmental Review (if applicable) Funding Restrictions

V. APPLICATION REVIEW INFORMATION (REQUIRED) 17

1. REVIEW CRITERIA

Evaluation of Grant Application Criteria

2. EVALUATION FACTORS AND CRITERIA

3. Review and Selection Process Anticipated Announcement and Federal Award Dates (OPTIONAL)

VI. FEDERAL AWARD ADMINISTRATION INFORMATION (REQUIRED) 20

1. FEDERAL AWARD NOTICE

2. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

Confidentiality of an Application Conflict of Interest and Confidentiality of the Review Process Administrative Regulations Code of Federal Regulations and Other Government Requirements

3. REPORTING REQUIREMENTS

Financial Reports Performance Progress Report (PPR)

VII.

FEDERAL AWARDING AGENCY CONTACTS (REQUIRED) 26

VIII.

OTHER INFORMATION 26

Debriefing Requests

APPENDIX 27

RFA Budget Narrative Checklist FNS-908 Performance Progress Report (PPR) – For Reference Only

I. PROGRAM DESCRIPTION & OBJECTIVES

Program Description The Food and Nutrition Service (FNS) administers the nutrition assistance programs of the U.S.

Department of Agriculture (USDA), including the Supplemental Nutrition Assistance Program (SNAP). SNAP is the cornerstone of USDA's nutrition assistance programs. It began in its modern form in 1961, but has its origins in the Food Stamp Plan to help the needy in the 1930s. SNAP is the largest program in the domestic hunger safety net and provides nutrition assistance benefits via an Electronic Benefit Transfer (EBT) card to millions of low income people. These benefits help supplement household food budgets so recipients can purchase more healthy food.

SNAP participants are expected to seek and accept work if they are able. Participants who are not specifically exempted by statute, such as those who are caring for a dependent child under 6 or who cannot work due to a physical or mental condition, are subject to work requirements as a condition of eligibility. General SNAP work requirements include: registering for work, not voluntarily quitting a job or reducing work hours, taking a suitable job if offered, and participating in an employment and training program as assigned by the State agency. In addition to these general work requirements, able-bodied adults without dependents are required by statute to work or participate in a work program for at least 20 hours per week or participate in workfare in order to receive SNAP benefits for longer than 3 months in a 36-month period.

States are required to operate a SNAP Employment and Training (E&T) program to help participants gain skills, education, training, and experience that lead to good, stable jobs and greater economic self-sufficiency. USDA is committed to working with States and interested stakeholders to develop E&T programs that are data driven, more effective and efficient, and which have improved employment and earnings outcomes for program participants.

The SNAP Employment and Training Program Monitoring, Oversight & Reporting Measures interim final rule was published on March 24, 2016. This rule implements section 4022(a)(2) of the Agriculture Act of 2014 (the Act) requiring State agencies to report on, among other things, earnings and employment outcomes for SNAP E&T participants. State agencies included planned outcome reporting measures in their fiscal year (FY) 2017 SNAP E&T annual State plans and began reporting outcome data beginning in January 2018.

Many States do not currently have a user friendly way to collect this data or conduct robust analyses of this data to continuously improve programs. The Further Consolidated Appropriations Act of 2020 (P.L. 116-94), provides approximately $3 million in discretionary grant funds to support State and local agencies in collecting and reporting outcome data for SNAP E&T programs, as well as additional funds for technical assistance, so that States can become more effective, data driven E&T providers.

All funds are contingent upon the availability of funding.

Purpose

The purpose of the SNAP E&T Data and Technical Assistance (DATA) Grants is to support the development of State SNAP E&T data collection and reporting systems. FNS is interested in funding projects that improve States’ ability to use administrative data, such as Quarterly Wage Record (QWR) information, as the source for employment and earnings of E&T participants and former participants, because it is the preferred and most reliable and efficient method to meet reporting requirements.

States using random sampling to gather information are doing so as an interim approach until systems to use administrative data are in place. Therefore, proposals that include random sampling of participants or former participants as a long term strategy will not be considered.

These grants are intended to help States better report outcome measures for SNAP E&T participants, meet reporting expectations, and, thereby, support improved, data driven programs. Proposed projects must: have a direct impact on State capacity to accurately and efficiently track outcomes for SNAP E&T participants; increase understanding of effective strategies to improve employment and earnings outcomes for SNAP E&T participants; and/or increase a State’s ability to use outcomes data to continuously improve its SNAP E&T programs. Funds from this RFA shall not be used for the ongoing cost of carrying out existing operations.

The SNAP E&T DATA grants are intended to support the full range of needs States may have related to the development, collection, reporting, analysis and use of SNAP E&T participant outcomes data. The use of funds should be for one or more of the following purposes: 1) training and capacity building, including efforts to improve E&T data quality; 2) information technology (IT) systems development to support the collection, reporting, and analysis of SNAP E&T data; and/or 3) continuous program improvement of SNAP E&T programs, including the provision of effective and efficient services that move SNAP participants toward stable, good jobs. Funds can be used for more than one purpose, but applicants should clearly state the purpose(s) for which the funds will be used. Examples of possible activities grant funds may be used for include, but are not limited to:

• Developing appropriate component measures, including measures that capture interim milestones prior to completion of a component or before a participant enters employment;

• Purchasing, developing, or adapting software for SNAP E&T outcomes data collection and reporting systems;

• Developing or expanding capacity to match SNAP E&T participant data with Unemployment Insurance (UI) wage records to calculate employment and earnings outcomes;

• Addressing other IT needs related to SNAP E&T outcomes data collection and reporting, including creating operational processes, such as data dictionaries, or technology tools, such as Application Program Interfaces (APIs), that facilitate data aggregation for required State and Federal reporting and/or enable data analysis for program improvement;

• Developing systems to analyze SNAP E&T data to better understand which E&T services and strategies are most effective in helping SNAP participants gain skills, earn industry-linked certificates and credentials, obtain stable, good jobs, move toward economic self-sufficiency, and reduce their need for nutrition assistance; and

• Using SNAP E&T data for continuous improvement of SNAP E&T.

Proposals should clearly describe the intent and scope of the proposed activities and how they will contribute to improving the State’s ability to collect and report outcome data for SNAP E&T participants and/or the State’s ability to utilize such data to improve its E&T program. Each project design should include quantifiable objectives, measures to assess progress toward meeting those objectives, project activities linked to meeting specific objectives, and a list of deliverables and/or milestones for the duration of the project.

Partnerships with Other Entities

State or local agencies without the internal capacity to develop SNAP E&T outcomes reporting systems may choose to partner with an external entity (such as a research university or a State workforce development agency) to develop, maintain, and use such data systems.

If an agency chooses to partner with another entity, the following must be considered in the development of the partnership model:

• The entity must have a demonstrated capacity to assist in the collection, reporting, and use of such outcomes data; and

• The entity must be able to ensure that the data collected will be stored, accessed, and used in accordance with local, State, and Federal confidentiality and personally identifiable information (PII) protective provisions.

Key Objectives

Below is a list of the Program Objectives. As noted in Section IV below, within “Activities/Indicators Tracker”, proposed activities should be clearly aligned to these Objectives and their associated Activities and Indicators.

II. FEDERAL AWARD INFORMATION

Funding and Duration

Approximately $3 million may be available in FY 2020 for the SNAP E&T DATA Grants. FNS will award the grants through a competitive process. FNS plans to announce the grant awards to the selected grantees no later than mid-September, 2020. Grantees will be allowed to use the grant funds for the duration of the project period. The grants will be funded for the period September 30, 2020 through September 30, 2023. All funding for these awards is contingent upon the availability of Federal funds.

The submission of a proposal does not guarantee funding. Funding for approved grants will be provided through the Grant Award/Letter of Credit process, in the same manner as other funds, upon receipt of a properly executed Grant Agreement and subject to the availability of funding. All SNAP E&T DATA Grant funds must be obligated and all activities under the Grant must be completed by September 30, 2023.

Funding per Award

Funding per award is dependent on the availability of funding and the number of awards granted. It is anticipated that funding per award can range from a low of $300,000 to a high of $1,000,000. The anticipated number of grants ranges from three to nine.

Type of Award

These projects will be awarded in the form of a Federal grant.

Procurement Contracts

# Objectives

1. Support the development of State SNAP E&T data collection and reporting systems that meet one or more of the following purposes: 1) training and capacity building, including efforts to improve E&T data quality; 2) information technology (IT) systems development to support the collection, reporting, and analysis of SNAP E&T data; and/or 3) continuous program improvement of SNAP E&T programs, including the provision of effective and efficient services that move SNAP participants toward stable, good jobs.

2. Funding projects that improve States’ ability to use administrative data.

3. Help States better report outcome measures for SNAP E&T participants, meet reporting expectations, and, thereby, support improved, data driven programs.

Procurement contracts may be awarded by grantees under this grant project.

Allowable Costs

Allowable Uses of Funds

Funds can be used for more than one purpose, but applicants should clearly state the purpose(s) for which the funds will be used. Examples of possible activities grant funds may be used for include, but are not limited to:

• Developing appropriate component measures, including measures that capture interim milestones prior to completion of a component or before a participant enters employment;

• Purchasing, developing, or adapting software for SNAP E&T outcomes data collection and reporting systems;

• Developing or expanding capacity to match SNAP E&T participant data with Unemployment Insurance (UI) wage records to calculate employment and earnings outcomes;

• Addressing other IT needs related to SNAP E&T outcomes data collection and reporting, including creating operational processes, such as data dictionaries, or technology tools, such as Application Program Interfaces (APIs), that facilitate data aggregation for required State and Federal reporting and/or enable data analysis for program improvement;

• Developing systems to analyze SNAP E&T data to better understand which E&T services and strategies are most effective in helping SNAP participants gain skills, earn industry-linked certificates and credentials, obtain stable, good jobs, move toward economic self-sufficiency, and reduce their need for nutrition assistance; and

• Using SNAP E&T data for continuous improvement of SNAP E&T.

Funds from this RFA shall not be used for the ongoing cost of carrying out an existing project. Also, FNS reserves the right to request information on all contractual awards and costs after the award of the grantee’s contract. Furthermore, projects predicated on waiving SNAP regulations are not allowable and will not be considered for funding. However, if after the grant is awarded, a State agency determines a waiver is needed, the State may apply for one but there is no guarantee FNS will approve the waiver.

Among other costs, budgets may include expenses related to personnel, contractors, equipment and supplies, meeting expenses, travel, and trainings.

Equipment and Supplies: Expenditures for both equipment (i.e., items of personal property having a useful life of more than one year and a cost of $5,000 or more) and supplies are allowable expenses.

III. ELIGIBILITY INFORMATION

Eligible Applicants

The entities eligible to receive grants under this competition are State and local agencies that administer SNAP.

State or local agencies without the internal capacity to develop SNAP E&T outcomes reporting systems may choose to partner with an external entity (such as a research university or a State workforce development agency) to develop, maintain, and use such data systems. If an agency chooses to partner another entity, the following must be considered in the development of the partnership model:

• The entity must have a demonstrated capacity to assist in the collection, reporting, and use of such outcomes data; and

• The entity must be able to ensure that the data collected will be stored, accessed, and used in accordance with local, State, and Federal confidentiality and personally identifiable information (PII) protective provisions.

Cost Sharing or Matching Considerations

There is no cost sharing or matching required in this grant project.

Other Eligibility Criteria

Limitations on the Number of Applications

Any of the 53 State agencies that administer SNAP (50 States and the District of Columbia, Guam, and the Virgin Islands) may apply for a grant. If a County in a County-administrated State wishes to apply, the State agency must submit the application on behalf of the County. State agencies may submit more than one application. For example, a State agency may submit applications on behalf of several County-administered agencies. However, State Agencies should thoroughly review the grant proposals prior to submittal to ensure projects are appropriate and in-line with State policies and procedures.

If the grant proposal is submitted by the State agency on behalf of a County agency, the State agency must attest that it will support and cooperate with the local agency in implementing the grant. It must be provided on the State Agency’s letterhead and be signed by an authorized individual.

Responsiveness Criteria

The complete application must be uploaded to www.grants.gov by 11:59pm, Eastern Standard Time, on July 13, 2020. Applications received after the deadline date will be deemed ineligible and will not be reviewed or considered. USDA will not consider any additions or revisions to an application once it is received. USDA will not accept mailed, faxed, or hand delivered applications.

Pre-Award Screening Requirements

In reviewing applications in any discretionary grant competition, prior to making a Federal Award, Federal Awarding Agencies, in accordance with 2 CFR 200.205, are required to review information available through any OMB-designated repositories of government-wide eligibility qualifications or financial integrity information. Additionally, Federal Awarding Agencies are required to have a framework in place for evaluating the risks posed by applicants before they receive Federal awards.

The FNS review of risk posed by applicants will be based on the following:

• SAM.gov, the System for Award Management, the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS

• FAPIIS, the Federal Awardee Performance and Integrity Information System that has been established to track contractor misconduct and performance

• Dun & Bradstreet, the system where applicants establish a DUNS number that is used by the Federal government to better identify related organizations that are receiving funding under grants and cooperative agreements

• FNS Risk Assessment Questionnaire o Applicants must complete the Grant Program Accounting System & Financial Capability Questionnaire that allows FNS to evaluate aspects of the applicant’s financial stability, quality of management systems, and history of performance, reports and findings from audits. The questionnaire contains a number of questions that may be an indicator of potential risk.

The evaluation of the information obtained from the designated systems and the risk assessment questionnaire may result in FNS imposing special conditions or additional oversight requirements that correspond to the degree of risk assessed.

Acknowledgement of USDA Support

As outlined in 2 CFR 415.2, grant recipients shall include acknowledgement of USDA Food and Nutrition Service support on any publications written or published with grant support and, if feasible, on any publication reporting the results of, or describing, a grant-supported activity. Recipients shall include acknowledgement of USDA Food and Nutrition Service support on any audiovisual which is produced with grant support and which has a direct production cost of over $5,000.

• When acknowledging USDA support, use the following language: "This material is based upon work that is supported by the Food and Nutrition Service, U.S. Department of Agriculture.” Grantees should follow the USDA Visual Standards Guide when using the USDA logo.

• Grant recipients may be asked to host USDA officials for a site visit during the course of their grant award. All costs associated with the site visit will be paid for by USDA and are not expected to be included in grant budgets.

IV. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package

1. Applicants may request a paper copy of this solicitation and required forms by contacting the FNS

Grants Officer at:

Anna Arrowsmith, Grant Officer

Grants and Fiscal Policy Division U.S. Department of Agriculture, FNS

1320 Braddock Place, Suite 620 Alexandra, VA 22314

E-mail anna.arrowsmith@usda.gov

Content and Form of Application Submission

FNS strongly encourages eligible applicants interested in applying to this program to adhere to the following applicant format. The proposed project plan should be presented on 8 ½” x 11” white paper with at least 1-inch margins on the top and bottom. All pages should be single-spaced, in 12-point font. The project description with relevant information should be captured on no more than10 pages, not including the cover sheet, table of contents, resumes, letter of commitment(s), endorsement letter(s), budget narrative(s), appendices, and required forms. All pages, excluding the form pages, must be numbered.

Special Instructions:

• Letters of Commitment and Support as detailed below.

https://www.usda.gov/sites/default/files/documents/visual-standards-guide-january-2013.pdf

• Late application submission will not be considered in this competition. FNS will not consider additions or revisions to applications unless they are submitted via Grants.gov by the deadline.

No additions or revisions will be accepted after the deadline.

• Applications submitted without the required supporting documents, forms, certification will not be considered.

• Applications missing written proposal or budget narrative will not be considered.

• FNS reserves the right to request clarification on any application submitted in response to this solicitation.

• Applications not submitted via Grants.gov will not be considered.

• If multiple application packages are submitted through Grants.gov by the same applicant in response to this solicitation, FNS will accept the latest application package successfully submitted. All other packages submitted by the applicant will be removed from this competition.

Letters of Commitment and Support

FNS recognizes that the grant proposals responding to this RFA will directly affect State agency operations. Therefore, if the grant proposal is from an entity other than a State agency, it must show that a State agency strongly endorses or is involved in the proposed project.

A Letter of Commitment is required if a State or County agency is proposing to work in partnership with another organization(s). States and Counties are encouraged to work with subject matter experts and other organizations that have demonstrated expertise dealing with these types of data issues. The applicant must submit a letter(s) of commitment from its partners. The letter(s) of commitment from the partner must describe:

• The organization’s role in the project;

• The amount of time it intends to commit to the project;

• An attestation that it will cooperate with the grant applicant in implementing the project; and

• Must be provided on the respective organization’s letterhead and be signed by an authorizing individual.

A Letter of Support is required if the grant proposal is submitted by the State agency on behalf of a County agency. The State agency must attest that it will support and cooperate with the local agency in implementing the grant. It must be provided on the State Agency’s letterhead and be signed by an authorized individual.

Cover Sheet The cover page should include, at a minimum:

• Applicant’s name and mailing address

• Primary contact’s name, job title, mailing address, phone number and e-mail address

• Grant program title and subprogram title (if applicable)

Table of Contents

1. Soundness or Merit of Project Design

2. Budget Appropriateness and Economic Efficiency

3. Organizational Experience, Staff Capability and Management

4. Implementation and Evaluation

Application Project Summary The application should clearly describe the proposed project activities and anticipated outcomes that would result if the proposal were to be funded.

Project Narrative The project narrative should clearly identify what the applicant is proposing and how it will address a solution, the expected results and/or benefits once the solution is achieved, and how it will meet the RFA program scope and objectives. The proposed project methodology should describe the project design, address program specific methodology needs, procedures, timetables, monitoring/oversight, and the organization’s project staffing.

Activities/Indicators Tracker Proposed Activities and indicators measuring success must be mapped to Program Objectives (as described in Section I – PROGRAM DESCRIPTION) in the below format (note that additional Activities/Indicators can be added as needed). Note: Indicators are defined as any metric you anticipate will be able to be tracked during the period of performance of the grant. Common examples include Number of People Attended, Number of People Impacted, Number of Conferences Delivered, Number of Materials Created, Number of Trainings, Number of People Trained.

(Example) Objective # 1 Activity Grant-funded activities or trainings Indicator(s) No. Trained Activity Measuring Students’ Nutrition Knowledge, Attitudes, and Behaviors Indicator(s) No. Impacted

Objective # Activity Indicator(s)

Objective # Activity Indicator(s)

Application Budget Narrative The budget narrative should correspond with the proposed project narrative and application budget.

The narrative must justify and support the bona fide needs of the budget’s direct cost. If the budget includes indirect costs, the applicant must provide a copy of its most recently approved Federal indirect cost rate agreement. All non-profit organizations must include their 501(c)(3) determination letter issued by the Internal Revenue Service (IRS). All funding requests must be in whole dollars.

Indirect Cost Rate

A current Negotiated Indirect Cost Rate Agreement (NICRA), negotiated with a Federal negotiating agency, should be used to charge indirect costs. Indirect costs may not exceed the negotiated rate. If a NICRA is used, the percentage and base should be indicated. If the applicant does not have, and has never been approved for, a NICRA, they may charge up to 10% de minimis.

In this instance, the applicant must indicate they are requesting the de minimis rate. An applicant may elect not to charge indirect costs and, instead, use all grant funds for direct costs. If indirect costs are not charged, the phrase "none requested" should be stated in the budget narrative. For questions related to the indirect cost rate, please work with the Grant Officer as noted in this RFA.

Required Grant Application Forms Please refer to the Application Checklist for a list of required grant forms.

Submission Date

Complete grant applications must be uploaded to www.grants.gov by 11:59 PM, Eastern Standard Time (EST), on July 13, 2020.

• Applications must be submitted via Grants.gov. Mailed, e-mailed or hand-delivered application packages will not be accepted. For further instructions, go here.

• Late or incomplete applications will not be considered.

• FNS will not consider additions or revisions to applications unless they are submitted via

Grants.gov by the deadline. No additions or revisions will be accepted after the deadline.

• FNS reserves the right to use this solicitation and competition to award additional grants in the next fiscal year should additional funds be made available.

• If multiple application packages are submitted through Grants.gov by the same applicant in response to this solicitation, FNS will accept the latest application package successfully submitted. All other packages submitted by the applicant will be removed from this competition.

FNS strongly encourages applicants to begin the registration process at least four weeks before the due date and to submit applications to Grants.gov at least one week before the deadline to allow time to troubleshoot any issues, should they arise. Please note that upon submission, Grants.gov may send multiple confirmation notices; applicants should ensure receipt of confirmation that the application was accepted. Applicants experiencing difficulty submitting applications to Grants.gov should contact the Grant Officer noted in the Agency Contacts section of this RFA. FNS will evaluate submission issues on a case-by-case basis.

Preparing for Electronic Application Submission through Grants.gov

Applicants must register with Grants.gov, Dun and Bradstreet and Sam.gov in order to submit an application to FNS via Grants.gov, as required. FNS strongly encourages applicants to begin the registration process at least four weeks before the due date.

In order to submit an application, you must:

1. Obtain a DUNS number

• If your organization does not have a DUNS number, or if you are unsure of your organization’s DUNS, contact Dun & Bradstreet at https://fedgov.dnb.com/webform or by calling 1-888-814-1435, Monday thru Friday, 8am-9pm ET. There is no fee associated with obtaining a DUNS number.

• It may take 2-3 business days to obtain a DUNS number.

2. Register in the System for Award Management (SAM) http://www.grants.gov/ https://www.grants.gov/ https://www.grants.gov/ https://fedgov.dnb.com/webform

• SAM.gov combines Federal procurement systems and the Catalog of Federal Domestic Assistance into one system. For additional information regarding SAM.gov, see the following link: https://www.sam.gov/SAM

• Must have your organization’s DUNS, entity’s Tax ID Number (TIN), and taxpayer name (as it appears on last tax return). It may take 3-5 business days to register in SAM.gov;

however, in some instances the SAM process to complete the migration of permissions and/or the renewal of the entity record will require 5-7 days or more.

• All applicants must have current SAM status at the time of application submission and throughout the duration of a Federal Award in accordance with two CFR Part 25.

• We strongly encourage applicants to begin the process at least 3 weeks before the due date of the grant solicitation.

3. Create a Grants.gov Account:

The next step in the registration process is to create an account with Grants.gov. Applicants must know their organization's DUNS number to complete this process. Completing this process automatically triggers an email request for applicant roles to the organization's E-Business Point of Contact (EBiz POC) for review. The EBiz POC is a representative from your organization who is the contact listed for SAM.gov. To apply for grants on behalf of your organization, you will need the Authorized Organizational Representative (AOR) role.

For more detailed instructions about creating a profile on Grants.gov, refer to https://www.grants.gov/web/grants/grantors/grantor-registration.html

4. Authorize Grants.gov Roles:

After creating an account on Grants.gov, the EBiz POC receives an email notifying them of your registration and request for roles. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been approved as an AOR.

For more detailed instructions about creating a profile on Grants.gov, refer to https://www.grants.gov/web/grants/applicants/workspace-overview/workspace-roles.html

5. Track Role Status: To track your role request, refer to

Electronic Signature: When applications are submitted through Grants.gov, the name of the organization's AOR that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize individuals who are able to make legally binding commitments on behalf of the organization as an AOR; this step is often missed and it is crucial for valid and timely submissions.

How to Submit an Application via Grants.gov

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace.

For additional training resources, including video tutorials, refer to:

https://www.grants.gov/web/grants/applicants/applicant-training.html https://www.sam.gov/SAM https://www.grants.gov/web/grants/grantors/grantor-registration.html https://www.grants.gov/web/grants/applicants/workspace-overview/workspace-roles.html https://www.grants.gov/web/grants/applicants/applicant-training.html

Applicant Support: Grants.gov provides applicants 24/7 support via the toll-free number 800-518-4726 and email at support@grants.gov. If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist the Center with tracking your issue and understanding background information on the issue.

For questions related to the specific grant opportunity, please contact the agency contacts for this opportunity, as listed here.

Grants.gov Receipt Requirements and Proof of Timely Submission

All applications must be received by July 13, 2020 11:59pm Eastern time, as detailed here. Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by Grants.gov. The applicant AOR will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their application.

Applicant AORs will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission.

When FNS successfully retrieves the application from Grants.gov and acknowledges the download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the application to the email address of the applicant with the AOR role. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Applications received by Grants.gov after the established due date for the program will be considered late and will not be considered for FNS funding.

Applicants using slow internet, such as dial-up connections, should be aware that transmission could take some time before Grants.gov receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role. The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application.

Additional Information on Grants.gov and the Registration Process:

NOTICE: Special Characters and Naming Conventions

All applicants MUST follow grants.gov guidance on file naming conventions. To avoid submission issues, please follow the guidance provided in the grants.gov Frequently Asked Questions (FAQ):

Are there restrictions on file names for any attachment I include with my application package?

File attachment names longer than approximately 50 characters can cause problems processing packages. Please limit file attachment names. Also, do not use any special characters (examples: & –

* % / # ’ -). This includes periods (.) and spacing followed by a dash in the file. To separate words in naming a file, use underscore, as in the following example: Attached_File.pdf. Please note that if these guidelines are not followed, your application will be rejected. FNS will not accept any application rejected from www.grants.gov portal due to incorrect naming conventions.

Additional information and applicant resources are available at:

https://www.grants.gov/web/grants/applicants/workspace-overview.html mailto:support@grants.gov http://www.grants.gov/applicants/submit_application_faqs.jsp http://www.grants.gov/ https://www.grants.gov/web/grants/applicants/workspace-overview.htmld

Intergovernmental Review (if applicable) This funding opportunity may be subject to the requirements of EO 12372, “Intergovernmental Review of Federal Programs”. This Executive Order was issued with the desire to foster the intergovernmental partnership and strengthen federalism by relying on State and local processes for the coordination and review of proposed Federal financial assistance and direct Federal development. The Order allows each State to designate an entity to perform this function.

If you are located within a State that does not have a SPOC, you may send application materials directly to a Federal awarding agency.

For a list of State agency contacts, please visit the Office of Management website at:

https://www.whitehouse.gov/wp-content/uploads/2018/07/SPOC-July2018.pdf

Funding Restrictions

Pre-award costs will not be awarded for this grant project. Projects predicated on waiving SNAP regulations are not allowable and will not be considered for funding. However, if during the grant period, a State agency determines a waiver is needed, the State may apply for one but there is no guarantee FNS will approve the waiver.

V. APPLICATION REVIEW INFORMATION

1. REVIEW CRITERIA

FNS will pre-screen all applications to ensure the applicants are eligible entities and are in compliance with all Program regulations. FNS will not approve any waivers from Program regulations for any projects submitted in response to this solicitation.

Evaluation of Grant Application Criteria

FNS will screen all applications that meet the published deadline for submission to ensure their completeness and conformity to the requirements of this announcement. Application packages are required to be complete upon submission. FNS will not consider additions or revisions to applications once they are received under any circumstances. Applications that are fully responsive to the initial screening requirements will be reviewed competitively and scored based upon the five evaluation criteria and weights listed below. One or more review panels may be comprised of USDA staff, other Federal agency staff, or other individuals committed to furthering the goals of the SNAP. The review panel will evaluate each grant application on how well it addresses each grant evaluation criteria. The resulting scores will provide a ranking of applications according to technical merit for use by selecting official.

2. EVALUATION FACTORS AND CRITERIA

1. Soundness or Merit of Project Design (40 points)

Problem analysis: The proposal clearly describes the problem to be solved and provides evidence that the proposed approach is well-suited to solve the identified issue.

Impact:

https://www.whitehouse.gov/wp-content/uploads/2018/07/SPOC-July2018.pdf

• The proposal demonstrates a direct impact on: State capacity to accurately and efficiently track outcomes for SNAP E&T participants; increasing understanding of effective strategies to improve employment and earnings outcomes for SNAP E&T participants; and/or increasing States’ ability to use outcomes data to continuously improve SNAP E&T programs.

• The proposal shows a clear progression from idea to practice in a State agency or County office.

• If the project is not statewide, the proposal demonstrates how the project will impact, interact with, or otherwise inform Statewide SNAP E&T outcomes data collection and reporting efforts.

Quality: The proposal shows thoughtfulness, critical analysis, clarity, and the use of relevant facts and knowledge.

Sustainability: States should ensure that the work begun under the grant can be continued after grant funds have been expended.

FNS recognizes that the grant proposals responding to this RFA will directly affect State agency operations. Therefore, if the grant proposal is from an entity other than a State agency, it must show that a State agency strongly endorses or is involved in the proposed project.

Letters of Commitment are required if a State or County agency is proposing to work in partnership with another organization(s). States and Counties are encouraged to work with subject matter experts and other organizations that have demonstrated expertise dealing with these types of data issues. The applicant must submit a letter(s) of commitment from its partners. The letter(s) of commitment from the partner must describe:

• The organization’s role in the project;

• The amount of time it intends to commit to the project;

• An attestation that it will cooperate with the grant applicant in implementing the project; and

• Must be provided on the respective organization’s letterhead and be signed by an authorizing individual.

Letter of Support is required if the grant proposal is submitted by the State agency on behalf of a County agency. The State agency must attest that it will support and cooperate with the local agency in implementing the grant. It must be provided on the State Agency’s letterhead and be signed by an authorized individual.

Feasibility: The application proposes projects that are capable of being accomplished and likely to be implemented in a timely fashion to help the State report outcome data for E&T participants beginning in January 2024.

2. Budget Appropriateness and Economic Efficiency (25 points)

Budget: The proposal includes:

• A line item budget. See Appendix – RFA Budget Narrative Checklist to assure each category is addressed in the budget.

• A narrative that demonstrates how funds will be spent, by whom and for what purpose

• The narrative should provide enough detail for reviewers to easily understand how costs were determined and how they relate to the goals and objectives of the project. There should be adequate justification for budget costs based on current industry costs/standards.

Information on costs should be obtained from applicable organizations or from online sources.

• Additionally, a copy of the approved negotiated indirect cost rate agreement must be attached if indirect costs are shown as a budget expense to the project.

• If applicable, the budget must show how the costs are allocated among the benefiting programs and demonstrate that this grant is only going to fund SNAP’s share.

• If desired, a tiered budget and narrative that describes adjustments the applicant would make if it were awarded funding at different levels (only the primary budget will be analyzed against this criterion).

Efficiency: The proposal is cost effective. It demonstrates that the anticipated results are commensurate with the cost of the project.

Contractual and Consultant Costs: Proposals that include hiring of a consultant(s) or contract must provide the following information:

• Consultant’s name and description of service;

• Itemized list of all direct costs and fees;

• Salaries must have the number of personnel including the position title;

• Specialty and specialized qualifications as appropriate to the salary;

• Number of estimated hours times hourly wage; and

• All expenses and fees directly related to the proposed services to be rendered to the project.

Applicants that are required to issue a bid should provide a narrative explaining the requirement and provide a reasonable estimate of Contractual and Consultant Costs.

NOTE: Proposal submissions which omit the required budget forms, budget narratives and/or line item descriptions will not receive the full point value for this criterion. Therefore, applicants should recognize that a well-written budget narrative which justifies the proposed project expenditures assists the reviewers during the review process.

3. Organizational Experience, Staff Capability and Management (20 points)

Credibility: The proposal establishes the applying organization’s credibility and capabilities.

Oversight: The proposal demonstrates that effective and consistent oversight by a qualified project manager(s) will be implemented throughout the project. The proposal must include a dedicated project manager and detail the roles and responsibilities of the project manager.

Communication: The proposal demonstrates that effective communication will exist within the organization and, if applicable, with partnering organizations. The proposal includes an organizational chart of the proposed project.

Staff: The proposal identifies the project director or manager and other key staff. The proposal includes resumes that demonstrate that the proposed staff has the appropriate technical and experiential backgrounds for their proposed roles. If the applicant is unable to identify the project director or manager and key staff, it must include with the application package job descriptions for positions that must be advertised. Applicants should address their contingency or back-up plans in the event of key staff departures.

Time Commitment: The proposal outlines the amount of time and effort the project director or manager, key staff, and, if applicable, partnering organizations, will contribute to the project.

4. Implementation and Evaluation (15 points)

Timeline: The proposal includes a project timeline that outlines proposed tasks and major milestones, and demonstrates that sufficient time is allotted for each activity.

Evaluation: The proposal describes a well-thought-out, organized review and evaluation process that will measure whether the goals of the project have been met. The evaluation should focus on measuring the impact of the project. Please be sure to include information on who will measure the goals of the project, how the goals will be measured, when the goals will be measured and what the organization will measure.

3. Review and Selection Process

Following the initial screening process, FNS will assemble a panel group to review and determine the technical merits of each application. The panel will evaluate the proposals based on how well they address the required application components and array the applications from highest to lowest score. The panel members will recommend applications for consideration for a grant award based on the evaluation scoring.