3a SOW CPTS Furniture.pdf

Solicitation# FA520920Q0023 Attachment 3a

STATEMENT OF WORK

NEW OFFICE FURNITURE INSTALL

BLDG. 314 ROOM 125 YOKOTA

AIR BASE JAPAN

4 Jun 2020

1. GENERAL DESCRIPTION: New furniture will be purchased and installed in bldg. 314, room 125, on Yokota Air Base Japan.

1.1. Applicable Documents: Floor Plan, Furniture Descriptions (Appendix A).

1.2. The Contractor shall provide all personnel, equipment, materials, tools, supervision, shipping and transportation necessary to install new office furniture at Bldg 314, room 125, in accordance with this Statement of Work (SOW) and with commercial practice and local standards.

1.3. Minor Materials and Work: Minor materials and work not specifically mentioned herein but necessary for the proper completion of the specified work shall be furnished without additional cost to the Government.

2. SITE VISITATION: Prior to submitting quotations, prospective bidders are required to visit the site, inspect the work in place and satisfy themselves as to the character and amount of work to be accomplished.

3. SAFETY REQUIREMENTS: The provisions of the Air Force Manual 91-203, “AIR FORCE OCCUPATIONAL SAFETY, FIRE, and HEALTH STANDARDS” shall apply to the work conducted under this contract.

4. WORK SCHEDULE: The furniture installation will be conducted in phases in accordance with the Facility Manager’s directives beginning within 30 days after the contract award date (to be specified at the time of award), and completing no later than 30 workdays from start date. All work shall be accomplished between 7:30 a.m. and 4:30 p.m., Monday through Friday, except for official holidays. All work to be accomplished at other times shall require advanced written approval from the Contracting Officer or designated representative.

4.1. Any work remaining uncompleted at the end of each workday shall be secured as necessary to minimize danger to the facility and to personnel who might be in the vicinity; i.e., barricades and warning signs shall be secured to prevent accidents. Precautions shall be provided to prevent damages.

5. GOVERNMENT UTILITIES: The Government will furnish at no cost, at nearest available outlet, all reasonable amounts of utilities required for construction purposes. The Contractor shall carefully conserve utilities furnished to him.

6. CLEAN-UP: The premises shall be kept free at all times from accumulation of waste material and/or rubbish resulting from the work. Combustibles shall be removed daily and upon completion of the work. All debris, tools, and materials shall be removed and the premises left clean. All waste material shall be removed from bldg. 920 room 129 and 130 and disposed of in accordance with base and local regulations.

7. JOB DESCRIPTION: The Contractor shall provide all furniture pieces and parts according to the approved design drawings, reconfigured design drawings and installation drawings.

a. Inspect the job site and prepare drawings of the required new power controls, assemblies, layouts, connection diagrams, materials to be used, etc. for approval by the government prior to submitting an installation schedule. To ensure the design meets the intended capabilities, they should include:

i. Space planning, site verification, material selection and assurance of the proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account

ii. A design that ensures all outlets included in the design are accessible to the user, free and clear of obstacles.

iii. A design that does not allow more than two cubicles to be served by a single circuit.

iv. Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

v. Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components unless advised by government.

vi. Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within five calendar days of the request.

b. Install all components and accessories necessary to complete all new desks and new furniture in accordance with the approved installation plans and the manufacturer's specifications. Installation services include, but are not limited to the following:

i. Install electrical components to the furniture that is in compliance with safety regulations and doesn’t require extension daisy chains.

ii. Building surveys for exterior access, vertical and horizontal circulation clearances.

iii. Mark the floor to insure proper configuration prior to setup.

iv. Install desks and furniture in accordance to the manufacturers’ specifications, in a rigid manner, straight and upright, utilizing a laser level to insure the tops of all surfaces across each area are even.

v. Adjust all components to insure that all products are leveled, aligned and cleaned to ensure a secure function and operation with tilt prevention attachment according to manufacturer's guidelines.

vi. Install components and accessories that are part of the systems furniture according to the manufacturer guideline.

vii. Glass/frost partitions must sealed with anti-shatter film.

viii. Protect all warranties by immediately correcting all omissions, mistakes, or damage.

8. WARRANTY AND INSURANCE: All required products must have adequate insurance coverage from the manufacturer to the installation location by the contractor and contractor must be able to provide trace information whenever government request it and a furniture mobilization plan must be submitted with the bid submission. The furniture will have an availability of spare parts for a minimum of 8 years from acquisition. In accordance with JOIFA, a 3 year warranty is granted. All installations must be completed no later than 60 days after receipt of the purchase order. All repair work must be completed within 30 working days from government request to alleviate customer service interruptions.

9. QUALIFICATION: The contractor will ensure a Project Manager is assigned and present throughout the project. The contractor will provide names, dates of birth and identification number for all employees designed to work on the contract for security purposes. Identified workers will sign in and out every day and will be escorted at all times in the facility.

10. WORKSTATIONS: The workstations will be 3 cube offices with doors. Work surface areas shall be furnished (embossed laminate) on all visibly exposed sides with high pressure laminate in the same color and finishes as selected for the exposed surface, unless otherwise indicated. Rubber “soft” edging on work surface is not acceptable. Workstations will not be comprised of pressboard. Reverse taper desktop, rounded at the wrist for less pressure on the body is preferable. The workstations to include privacy panels which rise with the standing desk and panel for access to wiring.

a. Straight shaped desk, inclusive of desk to pair with height adjustable desk described below. To include end panels and privacy/modesty panels. Steel frame with matte black powder-coat finish.

b. All desks should be uniform, and standard desktops. The cabling is mounted in an IT hatch that allows the cables to go up and down with the desk without being stretched or pulled. The cables are neatly stowed away at all times.

11. STORAGES: Drawer Pedestals. Pedestals must be included with each workcenter with pen/pencil trey and file holders. Pedestals need to be able to fit under the desk while the desk is at its lowest setting.

12. PARTITION WALLS: Partition Walls will be installed around each work centers as privacy and noise barriers for cube. The installation of the partition walls needs to allow for safe passage into the work areas and must be at least 5 feet tall with white board material and glass tops.

13. LEADERSHIP SECTION: Each work area will have installed privacy partition walls that allow for space for one (1) person to have an office. The walls must come from floor to ceiling to allow for private conversations. A door will need to be installed with the partition walls to allow access into the office and open into the work area. The office will have installed with it the same work centers IAW paragraph 10 of this statement of work.

14. CONFERENCE ROOM FURNITURE: The conference room furniture will be of executive style to include a table and 11 chairs to fit around it. There will also need to be 15 side chairs.

15. ELECTRICAL COMPONENTS: Internal Electrical/LAN Wiring capability in the partition panels with a minimum of two (2) units comprised of four (4) outlets standard US three prong plugs 110/120 voltage.

16. MINIMUM PRODUCT QUALITY: The all desks must be made of material and/or coating which is strong against scratch. The total quotation amount must have all costs including shipping fee, labor and other administrative costs.