3a NWWP95262200066 SOW SJU Interior Painting. RFQ.pdf

STATEMENT OF WORK (SOW)

TO

PAINT BLDG. INTERIOR

AT

SAN JUAN WEATHER AND FORECAST OFFICE

December , 2021

SAN JUAN, PUERTO RICO

#4000 ROAD 190

CAROLINA 00979

PUERTO RICO (PR)

PURCHASE REQUEST #NW-WP9526-22-00066

I. INTRODUCTION

The NWS solicits interested and qualified private and commercial vendors to submit proposals for entering into agreement for the purpose of performing all tasks as specified under this scope of work.

The contract that will be awarded by this solicitation is intended to provide for the preparation and painting of all surfaces mentioned in this SOW. The NWS expects a “turnkey” solution for this project, all areas must be restored to their original condition at the end of the project. The contractor shall provide all labor, materials, tools, supplies, consumables, equipment, transportation, and supervision necessary to accomplish the requirements of this SOW.

II. DEFINITIONS

Acceptance - The act of an authorized representative of the Authority by which the Authority assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

Authority - The National Weather Service and National Hurricane Center

Business Hours - 7:00 A.M.. through 4:30 P.M. EST/EDT, Monday through Friday, excluding weekends and holidays.

COR – Contracting Officer’s Representative

NWS - National Weather Service

NHC - National Hurricane Center

OSHA - U.S. Occupational Safety and Health Administration. The Federal Government agency responsible for providing the rules and regulations on safety and health requirements in the work place.

Quality Control - A method used by the contractor to assure that quality services are provided to satisfy the requirements of the contract.

Quality Assurance - A means by which the Authority is able to confirm that the quantity and quality of services received conformed to contract requirements. These methods/procedures are not intended to aid the contractor in the performance of the contract requirements and shall not be a substitute for the contract quality control.

SOW - Statement of Work/Scope of Work

UAIB - Upper Air Inflation Building

RRS - Radiosonde Replacement System

III. TASKS

1) Prepare and paint all interior surfaces that are currently painted at buildings listed below, including but not limited to walls, doors, handrails, etc. Remove all items, furniture and cabinetry from the walls and reinstall at the end of the work. Do not remove partition cubicles. Match existing color of rooms with partition cubicles, and wall with equipment and furniture that cannot be removed or painted behind so that the difference between existing a new paint color is barely noticeable, use a small paint roller or brush to reach out behind these obstacles as much as possible. Match existing color of mechanical, electrical, storage and computer rooms so that the difference between existing a new paint color is barely noticeable, use a small paint roller or brush to reach out behind obstacles that cannot be removed as much as possible. Repair all dents and holes to provide a perfectly smooth finish, skim-coating existing walls is not required unless noticed otherwise. Unless noticed otherwise, do not paint surfaces with carpet, soundproof panels, wall paper or exposed unpainted concrete. Provide one coat of primer and two coats of eggshell finish paint, coordinate new colors with site.

Refer to attached as built drawings for information of existing installation. Drawings are not 100% accurate, bidders are encouraged to visit the site to verify them. Coordinate work with staff occupying the space 3 weeks in advance so they can remove their personal belongings and find a temporary work station. Include additional work specified under each office listed below.

a) San Juan NWS: #4000 ROAD 190, CAROLINA 00979, PUERTO RICO (PR)

IV. GENERAL

1) Provide a full gallon of spare paint for each color used in the building.

2) The contractor shall perform all work during the hours of 8:00 A.M. - 5:00 P.M. Monday - Friday. If the duration of the work in these areas extends beyond one work day, the contractor shall temporarily secure the area and remove all debris and equipment until the next work period. The contractor’s equipment shall not impede the normal operation of the NWS/NHC. No scaffolding, ladders, lifts or other equipment used for the project will be allowed to remain erect or standing in the work area outside the normal work hours unless prior written approval has been granted by the COR.

3) The contractor shall perform each painting task according to a detailed written job schedule and plan which is prepared by the contractor and approved by the COR at least seven (7) days prior to the critical milestones for each job. These milestones shall include the dates the work is to be initiated and completed as well as the amount of work projected to be completed daily. The job plan shall identify the hours when the contractor will perform the work.

4) The contractor shall submit manufacturer’s literature and paint color samples to the COR for approval prior to commencing painting. Other materials incorporated into the work shall also be approved by the COR prior to use.

5) The contractor shall provide all ladders, lifts, drop cloths, scaffolding, paintbrushes, rollers, barricades, signs, spray equipment, pressure washers, and all other equipment incidental to and necessary for the performance of the painting services described in this Statement of Work. The unit prices provided in the quote shall be fully loaded and shall include all labor, supplies, equipment, tools, and incidentals necessary to accomplish that line item of work. Contractor shall notify the COR immediately (in writing) of all damages and/or discrepancies that they identify at the job site prior to the start of work as well as any personal injury or property damage that occurs while performing this SOW.

6) The Contractor shall submit cut-sheets for all equipment and materials installed in this project and shall not order or install them until government approves it in writing. Submit all documents to the Point of Contact (POC) listed in this SOW.

7) The Contractor shall be responsible for restoring work site to original condition.

8) It is highly recommended that all Bidders visit the site to inspect all proposed work and to acquire all necessary site information to properly prepare their bid proposal. Failure of the Contractor to visit the site and acquire all necessary site information to properly prepare their Bid Proposal shall not be acceptable cause to justify a later request for additional costs after Contract Award. All technical questions shall be in writing and sent to the NWS Contract Specialist no later than two days prior to the closing date for submission of Bid Proposal to the Contract Officer.

V. GENERAL REQUIREMENTS

A. CONTRACTOR FURNISHED PROPERTY

The contractor shall furnish all resources (i.e. supervision, labor, materials, supplies, and equipment) that are necessary to fulfill all the requirements described in this Statement of Work in a safe, orderly, timely, efficient, satisfactory and workmanlike manner.

1) Electrical Equipment: All electrical extension cords shall be properly sized for the equipment load and placed away from vehicular or pedestrian traffic. All connections between the extension cords and relayed equipment (e.g., tools, machine, or additional extension cords) shall be tightly fastened with no exposed electrical contacts. All extension cords shall have and use, a proper electrical grounding plug. Power tools and/or extension cords used in damp areas shall be plugged into a Ground Fault Circuit Interrupter (GFCI) switches to immediately shutdown when a short to ground is detected.

2) Ladders: Protection pads shall be used by the contractor to prevent ladders from marring building surfaces.

The contractor shall assure that all ladders comply with all current and applicable safety requirements and regulations.

3) Man lifts: All lifts shall be equipped with a flashing yellow beacon light and fire extinguisher and must be approved by the COR. The contractor shall assure that the use, safe operation and/or servicing of the lifts are in compliance with all applicable requirements including but not limited to ASNI/SIA A.92.6-1999 Standard for Supported Elevating Work Platforms, effective 01/02/2000. In the event of a lift failure and/or malfunction, the contractor shall provide a replacement lift within one (1) working day so as not to delay scheduled completion of task. All lifts shall have signage attached that indicates the contractor’s name and phone number. The contractor shall provide at least one ground person at all times that lifts are used to act as a safety spotter.

4) Scaffolding: The contractor shall assure that all scaffolding are in compliance with ANSI 10.8-2001, and 29

CFR 1910.28.

5) Digital Camera: The contractor shall have a digital camera in his possession at all times while on the jobsite to document each day progress. The contractor shall provide pictures (e-mail) of the work performed the prior day to the COR the following morning (before 9:00 AM).

B. SAFETY

The contractor and each of its employees shall comply with all applicable local, state, federal, and Authority rules, regulations, and practices.

The contractor shall also be responsible for all injury to persons or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

The contractor shall perform all its activities pursuant to this contract in a safe manner. The contractor shall assume responsibility on the job site for the actions of all its personnel and subcontractor(s) who are associated with performance on this contract. The contractor shall take adequate measures to prevent injury to the public or Authority property on the job site.

The contractor shall provide all barricades, warning signs (i.e. Caution Men Working Above), and other safety and protective equipment required to isolate or restrict public access to the work site and/or to protect NWS/NHC employees and the general public from personal injury due to materials, equipment or operations at the site. All barricades, warning signs, etc. shall be in accordance with Federal, State and Local codes, but in no case should barricades be lower than four (4) feet in height with support no farther than eight (8) feet apart.

The contractor shall provide and ensure that all its personnel at the job site properly wear all applicable safety devices and apparel, including but not limited to fall protection and hard hats. These devices and apparel shall be provided at no cost to the Authority.

The Authority shall have the right to inspect all areas for safety violations at its discretion, direct the contractor to make immediate improvement of conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

Notwithstanding any provision to the contrary, the Authority shall not be obligated to make an equitable adjustment for any work stoppage that results from safety hazards created by the contractor.

In the event that the Authority should elect to stop work because of any type of existing safety hazards on the job site after the contractor has been notified and provided ample time to correct, the contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The contractor shall pay any and all additional expenses.

The operation of the contractor’s vehicles or private vehicles by the contractor’s employees on or about the property shall conform to regulations and safe driving practices.

It shall be the responsibility of the contractor to immediately notify the COR if the job site is visited by an official authorized to enforce any regulatory requirements including but not limited to OSHA.

The contractor shall provide and use adequate (adequate being capable of impeding the progress of pedestrians and or vehicles into the work area) barricades and signs to provide sufficient notice of potential safety hazards prior to, during, and after the performance of the services.

The contractor shall inspect all powered equipment daily before operations for signs of wear as well as potential safety hazards. The contractor shall immediately remove from service on the job sites all equipment including extension cords which are potentially unsafe, damaged, inoperable and/or do not meet the manufacturers operational specifications.

The contractor shall never leave power equipment unattended without disconnecting them from their power source.

C. FIRE PREVENTION

The contractor shall be knowledgeable and train all its employees on the procedures and means of egress as well as the methods of reporting fires on the job sites.

D. SMOKE FREE ENVIRONMENT

The Authority’s facilities are smoke free. The contractor and its employees shall adhere to all applicable rules and regulations regarding maintenance of a smoke free environment on the job sites.

E. PERMITS, ROYALTIES, AND LICENSES

The contractor shall, without additional an expense to the Authority, be responsible for obtaining all licenses, certifications and permits which are necessary to fulfill the requirements of the Statement of Work.

F. DELIVERY OF SUPPLIES AND EQUIPMENT

The contractor shall (as directed by the COR) schedule its supply and equipment deliveries and the supply and equipment deliveries of its vendors and subcontractors during times and locations that cause minimum disruption and inconvenience to the Authority’s operations. The contractor shall notify the COR in writing and in person of all deliveries one week prior to the scheduled delivery. No deliveries shall be made on weekends, or holidays unless given prior consent by the COR.

G. NON-WAIVER

Failure of the COR and/or Authority personnel to discover or to reject services which are unacceptable and not in accordance with the contract shall not be deemed an acceptance thereof nor a waiver of the Authority’s right to proper execution of the contract or any part of it by the contractor.

H. TIMELY PERFORMANCE

The contractor shall adhere to and fulfill all the time and frequency requirements described herein.

I. ACCIDENT REPORT

The contractor shall immediately notify in turn the Authority’s Security Personnel and the COR both verbally and in writing of any accident on the job site that is related to the performance of this SOW that involve bodily injury or damage to property. The COR will provide information necessary, concerning whom to contact and the specific form of the follow-up written notice.

Any damages caused by the contractor or its employees to the Authority’s property shall be properly repaired or replaced by the contractor, to the satisfaction of the COR, at the contractor’s expense.

J. PERFORMING OTHER WORK AT THE JOB SITE

The contractor shall immediately advise the COR when the contractor is scheduled to perform any work on the job site, which is outside of the work described in this SOW. The contractor shall advise the COR of the scope, location, and period of performance of this work as well as who requested and/or contracted them to perform it and the entity for whom it is being performed.

K. QUALITY CONTROL

The contractor shall implement an effective quality control program. The contractor shall provide this program to the COR in writing no later than seven days after contract award. The contractor shall not begin any work on site until the COR approves this plan in writing. This program shall insure the contractor fulfills all the requirements of this SOW.

L. CONTRACT DUTY HOURS

All work shall be performed between the hours of 8:00 A.M. and 5:00 P.M. Monday thru Friday

M. REPORTING

The contractor shall provide daily reports (including pictures) describing the progress of the previous day work, along with any problems or potential problems that may arise. These reports are to be sent to the COR via e-mail in a MS WORD format prior to 9:00 am.

N. PUNCH LIST PROCEDURES

Upon completion of the job the COR or a representative of the Authority will inspect the work for deficiencies and/or discrepancies. All deficiencies and/or discrepancies identified will constitute the official punch list which will be provided to the contractor. The contractor shall correct all items on the list within 10 days of receiving the report.

VI. SPECIAL REQUIREMENTS

A. REGULATORY AND ENVIRONMENTAL PROVISIONS

1) General

The contractor (including it’s on the job site employees and subcontractors) shall comply with all applicable federal, state, local, and Authority regulatory, code, and procedural requirements.

The contractor shall provide the COR with Material Safety Data Sheets (MSDS) for all materials used and/or stored on the job site by the contractor.

All regulatory infractions, which are incurred by the contractor while fulfilling the requirements of this SOW, shall be immediately reported by the contractor to the Authority and appropriate regulatory agencies.

a) Air Quality: The contractor shall use, on the job site, only chemicals and products which are effective to fulfill the requirements described herein, have the least adverse impact on the environment, do not exceed the volatile organic chemical (VOC) limitations rule(s) published by the U.S. Environmental Protection Agency (EPA), and comply with all applicable regulatory requirements.

b) Contractor Provided Hazardous Materials

1) Compliance with Laws: The contractor shall comply with all laws relating to hazardous materials on the job sites or related to the contractor’s activities at the job sites. The contractor shall not manage, use or store hazardous materials at the job sites except as reasonably necessary to accomplish the SOW. The contractor shall not dispose or treat any hazardous materials on the job sites or surrounding lands or water. The contractor shall immediately provide the COR a written list of hazardous materials, which are used or stored, or intended to be used or stored, at the job site and the approximate quantities to be used or stored prior to entering into the contract.

2) The contractor’s Responsibility for Environmental Costs and Damages: The contractor’s hazardous materials shall be the sole responsibility of the contractor and the contractor shall be solely liable for and responsible for, without limitation, at the contractor’s sole cost and expense:

a) Corrective action of the contractor’s hazardous materials as directed by any governmental agency, as required by any law, or as necessary to prevent or eliminate any nuisance, trespass, waste or diminution in the value of the job sites or as necessary to avoid any impairment of the Authority’s ability to use the job sites to execute their mission upon expiration or termination of this contract.

b) Damages for injury or death to persons, or injury to property, the job sites and surrounding lands and waters arising out of the contractor’s hazardous materials.

c) Claims resulting there from.

d) Fines, costs, fees, assessments, taxes, penalties, demands, orders, directives, or any other requirements imposed in any manner by any governmental agencies asserting jurisdiction or under any law with respect to the contractor’s hazardous materials.

e) Costs and expenditures for correction action required as to the contractor’s hazardous materials.

f) Damages, costs, and expenditures for injury to natural resources resulting from the contractor’s hazardous materials as required by applicable law.

g) Compliance with laws regarding the generation, use, storage, transportation, treatment, management, or disposal of the contractor’s hazardous materials.

h) Any other liability related to the contractor’s hazardous materials. While the Authority is not required to incur any costs, fees (including Attorney, consultant, and expert witness fees), or expenses for environmental compliance, or corrective action relating to the contractor’s hazardous materials, should the Authority incur any such costs, expenses or fees due to the contractor’s nonperformance of its obligations under this contract, the contractor shall within 30 days of demand reimburse the Authority for said costs, expenses or fees.

i) Testing and Assessment by Authority at the Authority’s sole discretion, during reasonable business hours, the Authority or its representatives or consultants, may enter upon the job sites and make and tests, measurements, investigations, or assessment the Authority deems necessary in order to determine the presence of hazardous materials or to evaluate contractor’s compliance with this agreement. Nothing herein requires the Authority to conduct any such testing, measurement, investigation or assessment. The Authority shall give the contractor a minimum of five (5) days written notice prior to conducting any such tests, investigations, or assessment except no such notice is required under urgent or emergency conditions. If any of the contractor’s hazardous materials are detected requiring corrective action other than monitoring under this provision, or if any material violation of any law or the requirements of this provision are found by the consultant, the fees and expenses of said consultant shall be paid by the contractor on demand by the Authority. This is in addition to the contractor’s obligation to conduct all required corrective action of any of the contractor’s hazardous material releases or suspected releases at the contractor’s sole cost as provided herein.

3) Other: All hazardous and/or carcinogenic materials transported or generated onto either job site by the contractor must be properly disposed off the NWS site by the contractor in accordance with applicable federal, state, and local laws and regulations and at no cost to the Authority.

The contractor shall immediately provide the COR with complete, legible copies of all regulatory notices, violations notices, citations, etc. received by the contractor which pertain directly or indirectly to its fulfillment of this SOW.

The contractor shall provide the COR with documentation on hazardous materials or wastes that are accumulated, handled, generated, or disposed of by the contractor’s operations. The documentation shall demonstrate the adequacy of the handling and disposal operations used by the contractor and will demonstrate that the contractor’s activities will not result in contamination of NWS property. This documentation shall be provided upon request during periodic environmental inspections of the contractor’s premises by the Authority. The contractor shall immediately provide copies of all such correspondence to the COR on all correspondence with regulatory agencies concerning the contractor’s compliance with environmental regulations.

If the contractor generates hazardous waste in an amount that makes it subject to state and federal hazardous waste requirements, the contractor shall apply for a Hazardous Waste Generator Identification Number. Hazardous waste shall be transported off the facility using the contractor’s Hazardous Waste Generator Identification Number documented on a complete and properly signed Uniform Hazardous Waste Manifest. The contractor shall be responsible for developing a Resource and Conservation Act Contingency (RCRA) Plan if the amount of hazardous waste generated places it into a category that requires a plan.

4) Spill Contingency Plan: Neither domestic drains nor storm drains on the job sites shall be used to dispose of gasoline, paint, thinners, hydraulic fluid, solvents, concentrated cleaning agents, or other hazardous material.

VII. PERSONNEL

A. CONTRACTOR’S PERSONNEL

1) Conduct: At all times while on the job site, whether on or off duty, the contractor’s employees shall conduct themselves in an orderly and safe manner. Fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site and shall result in immediate and permanent removal from the job site for any employee engaging in such conduct from work.

B. RESPONSIBLE CONTRACTOR OFFICIALS

The contractor shall provide the COR with a list of names and telephone numbers of personnel who shall be responsible to respond to emergency calls. Failure to be able to contact any of the persons on the list or their refusal to respond in an emergency situation shall constitute a failure to perform and shall be subject to deduction for damages caused and costs incurred by the Authority to obtain alternative response and remedy to the emergency.

VIII. PERIOD OF PERFORMANCE

Provide a fully functional and operational system 120 days from contract award date.

IX. PROJECT WARRANTY

Contractor shall provide a written warranty for the workmanship for a period of (1) one for year from the date of acceptance unless otherwise specified.

X. POINT OF CONTACTS:

TO BE PROVIDED AT TIME OF AWARD

XI. BID SCHEDULE

Base Bid: All task orders described in the Statement of Work

XII. APPENDICES

PPENDIX A

PRODUCTS AND EXECUTION

PRODUCTS

Primer

Sherwin Williams Pro Industrial – ProCryl Primer (or approved equal); color as approved by the COR.

Paint:

Sherwin Williams Pro Industrial - Industrial Enamel 100 (or approved equal); color as approved by the COR.

SURFACE PREPARATION

Surface must be clean, dry, and in sound condition. Remove all oil, dust, grease, dirt, loose rust, loose paint and other foreign material to ensure adequate adhesion. Power wash surfaces if work is outside.

Iron & Steel

Minimum surface preparation is Hand Tool Clean SSPC-SP2. Remove all oil and grease from surface by Solvent Cleaning per SSPC-SP1. For better performance, use Commercial Blast Cleaning per SSPC-SP6, blast clean all surfaces using a sharp, angular abrasive for optimum surface profile (2 mils). Prime any bare steel within 8 hours or before flash rusting occurs.

Aluminum

Remove all oil, grease, dirt, oxide and other foreign material by Solvent Cleaning per SSPC-SP1. Primer required.

Previously Painted Surfaces

If in sound condition, clean the surface of all foreign material. Smooth, hard or glossy coatings and surfaces should be dulled by abrading the surface. Apply a test area, allowing paint to dry one week before testing adhesion. If adhesion is poor, or if this product attacks the previous finish, removal of the previous coating may be necessary. If paint is peeling or badly weathered, clean surface to sound substrate and treat as a new surface as above.

APPLICATION

General - Apply paint according to manufacturer’s directions. Use applicators and techniques best suited for substrate and type of material being applied. All workmanship shall be of high quality, and all materials evenly spread and smoothly flowed on without runs or sags.

The maximum container size for the paint is limited to 5 gallons.

Apply 2 coats. The first coat shall be tinted a lighter color so that it is clear which coat of paint has been applied.

The second coat shall be the finish coat and shall meet the color specifications listed above. Should the cleaning or scraping remove any paint to bare metal, that area shall be primed prior to applying the first coat of paint. All areas where rust is removed shall also be primed prior to the first coat of paint. The contractor shall provide a uniform spread rate of 2.5 – 4.0 per coat.

The number of coats and the film thickness required are the same regardless of the application method. The contractor shall not apply succeeding coats until the previous coat has cured for a minimum of 24 hours. The contractor shall not apply a subsequent coat of paint without prior inspection of the proceeding coat by the COR.

Sand between applications where sanding is required to produce a smooth, even surface according to the manufacturer’s directions.

Apply additional coats as necessary if undercoats, stains, or other conditions show through final coat of paint until paint film is of uniform finish, color, and appearance. Give special attention to ensure that surfaces, including edges, corners, crevices, welds, and exposed fasteners, receive a dry film thickness equivalent to that of flat surfaces.

CLEANING

Cleanup - At the end of each workday the contractor shall remove all equipment, empty cans, rags, rubbish, and other discarded paint materials from the site. All trash and debris will be disposed of by the contractor, off site in accordance with all applicable Federal, State, Local laws and regulations.

After completing painting, clean glass and paint-spattered surfaces. Remove spattered paint without scratching or causing damage to adjacent finished surfaces.

PROTECTION

Protect all surfaces that are not to be painted, pursuant to this SOW. There shall be no excess paint on the floors, walls, glass etc., and if so the contractor shall completely remove the excess paint without damage or discoloration to the surface.

Provide Wet Paint signs to protect newly painted finishes. One day after completion of painting, the contractor shall remove and discard of all wet paint signs.

FEDERAL HOLIDAYS

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

End of Statement of Work