3a NWWN93072200226 Landscaping Statement of Work 2 RFQ .pdf

STATEMENT OF WORK

LANDSCAPE STATEMENT OF WORK

NATIONAL WEATHER SERVICE FORECAST OFFICE (WFO)

NEWPORT, NC

PURCHASE REQUEST #NW-WN9307-22-00226

C.1. SCOPE OF WORK

A. Place of performance will be as follows: National Weather Service, 533 Roberts Road, Newport, NC, 28570. Estimated area: 170,000 sq ft.

B. All work performed under this contract is required to meet the quality and performance standards as identified. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Grounds Maintenance. Work shall be in a manner that shall maintain healthy grass, shrubs, and plants and present a neat and professional appearance.

C. It is the responsibility of the contractor to comply with all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment. The Government at its discretion may request written safety plans or guidelines for its records.

D. If services cannot be performed due to rain or thunderstorms, the Contractor shall perform any and all scheduled services the next duty day with no degradation to existing scheduled services.

C.2. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

A. Government Furnished:

Water and Electrical power will be provided on grounds for the Contractor to operate such equipment, as necessary, in the performance of this contract.

B. Contractor Furnished:

(1) The Contractor shall furnish all supplies, materials, and employee training necessary to achieve the quality performance standards of the work in this contract, unless otherwise specified herein.

(a) Training shall include all applicable OSHA and other related standards. The

Contractor shall submit all Material Safety Data Sheets (MSDS) for any materials used under this contract containing “dangerous” or “warning” labels to the Government Contact Point (GCP) within 10 days after contract award date.

(b) Furnish employees with appropriate Personal Protection Equipment to meet OSHA standard 1910.132(a) which states: Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

(c) The Contractor shall apply all herbicides in compliance with the instructions and conditions contained in the herbicide label, and as required by the U.S.

environmental Protection Agency and the State of North Carolina.

(d) All herbicide mixing and application shall be performed by, or under, the supervision of an individual licensed by the State of North Carolina for the specific type of weed control being performed. For purposes of this contract, “direct supervision” means that any unlicensed herbicide applicator acts under the instructions and control of the licensed person when the herbicide is mixed and applied, and that the licensed person providing such supervision is physically present within the boundaries of the WFO property.

(2) The Contractor shall furnish all equipment necessary to accomplish the work under this contract. All equipment must meet all applicable OSHA standards. Contractor shall not use any unsafe equipment or any equipment in need of repair.

C.3. CONTRACTOR PERSONNEL

A. Within five days of the contract start date, the Contractor shall submit, in writing, the name of the

Site Manager and an alternate to the GCP. The Contractor shall supply telephone, cell phone, and/or pager numbers to the GCP for use in contacting the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract. The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above. This may be in the form of written and/or verbal communications. The Site Manager shall be available weekdays, between the hours of 8:00 a.m. and 3:00 p.m., within 24 hours to meet at the facility to discuss problem areas.

B. All personnel employed by the Contractor shall be experienced in the type of work involved and familiar with the specifications of this contract.

C. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

C.4. SCHEDULING WORK AND REPORTING REQUIREMENTS

Within five work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the GCP schedules and plans to accomplish required services throughout the year. If changes need to be made to reduce conflicts with Government operations, special events, or other occurrences, the Contractor shall meet with the GCP and revise the schedule as necessary. The GCP can request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the Government. The Contractor shall not deviate from this schedule without prior approval from the Government Contact Person.

PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

NOTE: All services provided under this contract are required to meet the quality and performance standards described herein.

A. The Contractor shall provide all labor, equipment, materials, supplies, and supervision to perform grounds maintenance and landscape services as identified in the Statement of Work.

1. The following guidelines describe what is considered to be the normal industry quality and performance standards for intended services under this type of purchase order.

B. The following guidelines are for reference only and final results shall be the determining factor for the success or failure of this purchase order. Performance shall be based on the Contractor’s effort in the meeting the performance and quality standards, not the frequency or method of performance.

1. Mowing and Trimming Operations: The Contractor shall be responsible for monitoring the growth of the grass and scheduling cutting/mowing operations as required.

The Contractor shall prevent scalping, uneven mowing, rutting by equipment, damage to trees and shrubs, or damage to landscape edging/containment systems during contractor operations. The Contractor shall replace shrubs and trees and containment systems damaged during mowing operations. Precautions shall include removal or repair of equipment causing unnecessary damage or procedures causing unsatisfactory mowing.

The Government is not responsible for damage to contractor’s equipment due to trash, debris, or uneven terrain. Contractor shall maintain all open drainage systems; open culverts under driveways and roads free of debris, trash, limbs, leaves and grass clippings.

Campus Grass Area (as indicated on Site Map) shall be cut from April 1 through October 31, the grass is a Centipede species and the cutting height shall be a minimum of one (1) inch. The Campus Grass Area shall not be allowed to exceed 3 inches. Field Grass Area (as indicated on Site Map) shall be cut at a minimum of once a month from April 1 through October 31 and the cutting height shall be a minimum of 1 and one half (1 ½) inches. The frequency of mowing may vary depending on weather conditions. All grass and weeds in both campus and field grass areas shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks and other fixed obstacles. Trimming height shall match surrounding area grass height. Grass clippings, as well as pruning debris shall be removed or mulched to provide a uniform appearance after mowing. All areas shall be trimmed concurrent with mowing.

Damage to trees and shrubs and landscape edging/containment systems from trimming, caused by contractor shall be repaired by the Contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage caused by the Contractor, the Contractor shall be responsible for replacing the damaged plant or tree with a plant or tree of the same species, and size. Plant or tree replacement or repair shall occur within 15 days of noticed damage. It is the Contractor’s responsibility to ensure their trimming or mowing services does not damage trees. Sod shall be completely removed from around base of all trees in lawn area and 24 inches away from edge of trunk, to form an even circle around the tree. If grass seeding is needed to repair damaged areas, use a compatible grass seed mixture.

2. Fertilize Grounds (Campus Grass Area). The Contractor shall furnish and establish a lawn care program of slow release fertilizer to maintain a healthy grass area.

3. Edging. Edging shall be performed in all areas, both campus and field grass locations.

Grass shall be cut back from all edges 0.5” to 1.5” and not cut deeper than 1.5” to 2”.

Edging shall include removal of vegetation from cracks, and expansion joints in sidewalks, driveways, stone landscaping, and curbs. Grass shall not extend over the edge of parking lots, concrete streets, pads, sidewalks, driveways, paved areas or curbs in all areas. All paved parking areas and driveways shall be kept neatly edged and free of weeds so as to prevent growth into asphalt leading to crumbled edges. During the contract edging shall be established around evergreen trees where the grass intersects the mulch bed.

4. Weed Control. Lawns (Campus Grass Area) shall be maintained to show continual progress in removal of annual and perennial weeds, including all clover and coarse grass species. Parking lots, plant beds, driveways, walkways, stone landscaping, and patio area shall be kept free of weeds, grasses, leaves and debris. Planting/rock beds in both campus and field grass areas shall be kept free of weeds, grasses, leaves, unwanted tree growth and debris. Sprays specific for problem vegetation are permitted.

5. Lime Application. The Contractor shall furnish and apply pelletized lime once in the fall at a minimum rate of 40 lbs per 1,000 sq. ft..

6. Tree, Shrub and Hedge Pruning. Remove dead, damaged, or diseased wood from all trees (within 6 feet from the ground). Remove dead, damaged, or diseased wood from all shrubs and hedges. Remove spent blossoms from all Azalea plants (once a year). Keep all shrubs and hedges evenly formed and balanced. Remove all offshoot growth at the base of trees and all shrubs and hedges and keep neatly pruned and shaped as appropriate to their type. This is a continuous requirement.

7. Bark Mulching/Rock. During the month of May the Contractor shall provide and place bark mulch around trees and plant beds. Quantities supplied must be sufficient to maintain planting bed areas with a minimum mulch depth of four (4) inches, and tree mounds with a minimum depth of six (6) inches. A sample of mulch shall be submitted to the GCP prior to application. During the month of May the Contractor shall provide and place matching river gravel rock around the upperair building and main building while also providing and replacing damaged landscaping timber and planting bed edging. Gravel shall be placed around the radar fence line and out building. All rock beds shall be at least 2 inches deep and kept free of all weeds.

8. Cleanup. All grass clippings, weeds, and pruning shall be removed from the project premises as necessary. Walks and driveways shall be kept free of equipment and debris.

Exterior walls of building shall be kept free of soil. When on the job site police entire grounds to remove all trash, debris and leaves. This shall include the vehicle parking lots, driveways, walkways and lawn areas.

9. Irrigation System. Each April 1st and October 1st the entire irrigation system shall be checked to make sure the in-ground pump, pipes, sprinkler heads and inside controller system are working properly. Any defects found shall be repaired or replaced.

10. Final Work. During the last two weeks of the contract, the Contractor shall leave all tree mounds and rock beds in a weed free condition. Grass shall be mowed, weather conditions permitting, regardless of height.

ITEMIZED SERVICES REQUIREMENT SHEET

I. The following are services INCLUDED under this performance-based solicitation. The following are major service items and therefore, some minor or sub item services may not be listed.

A. Irrigation System B. Edging C. Fertilizing D. Grass Mowing E. Lime F. Mulching/Rock Maintenance G. Pruning H. Trimming I. Weeding

Other

1. Invoice monthly in arrears.

2. Federal Holiday Schedule

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Map Depicting Campus Grass vs. Field Grass Areas and Rock/Mulch/Gravel Areas

Map Depicting Campus Grass vs. Field Grass Areas and Rock/Mulch/Gravel Areas

Overhead View from Google Earth