399th Army Christmas Concert Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

Ver Dec 2017, Last revised: 3 Nov 20 with new AT/OPSEC language

399th Army Band Holiday Concert Support

Part 1 GENERAL INFORMATION

1. GENERAL: Description of Services Introduction: This is a non-personal services contract to provide Lighting, Sound Reinforcement, Livestream, and Video Projection Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: Traditionally the 399th Army Band performs an annual holiday concert or a series of concerts on, and off, Fort Leonard Wood. Recently, due to COVID, the band put on virtual and small-scale performances to adhere to health and safety standards. With a pending 2024 inactivation and dwindling personnel the band does not have the capability or capacity to execute a traditional large-scale production expected by the public and Army leaders. Per the guidance from MSCoE Senior leadership the 399th Army Band is to produce an upscale holiday performance that will draw in civilians and families of the surrounding community. The band will also incorporate an ensemble from the community to perform with the band in order to encourage more participation. Additionally, the band is expected to highlight its long history in support of Fort Leonard Wood and MSCoE and will effectively serve as the last large-scale production this band will perform.

1.2 Objective: Provide Stage Lighting, Sound Reinforcement, Livestreaming and Video Projection Services to enhance the overall product the 399th Army Band provides. Without these services, the band will be unable to utilize multimedia for the performance and the effectiveness of the performance will be diminished due to the lack of controllable in-house lighting, insufficient sound reinforcement capability for venue size, tasking mission essential personnel to run lights and sound, and lack of broadcast capability, limiting reach and effectiveness to broadcast audience.

1.3 Scope: Contractor shall execute the 399th Army Band’s lighting plan and sound reinforcement. Contractor Shall provide lighting, sound, video production, and livestreaming equipment services. Contractor Shall also provide properly vetted personnel to operate required services. Service shall be in keeping with the musical requirements for the Holiday Concert located at Nutter Fieldhouse, Fort Leonard Wood MO.

1.4 Period of Performance:

14 December 2022: No Earlier than 0700 arrival at Nutter Fieldhouse, set-up of equipment and test prior to dress rehearsal at 1400-1800.

14 December 2022 1400-1800 Dress rehearsal with the 399th Army Band at Nutter Fieldhouse.

15 December 2022: 1000-1200 Tech rehearsal/run through: 1700-2100 Holiday Concert Performance

Teardown will commence at the completion of the show until complete

1.5 Site Visit: The contractor’s lighting designer and sound reinforcement technician shall attend one pre-production meeting or site visit to be scheduled prior to the performance date and shall be present at all rehearsals and show calls as scheduled. Contractors personnel conducting site visit will assess the condition of the Electrical Power, Stage area and all other venue related logistics including load in and load out at Nutter Fieldhouse. If provided electrical power and venue logistics are insufficient to operate the scope of the contractors equipment needs, Contractor Shall self-provide or negotiate a request for Government provided generators of adequate capacity to be implemented outside the venue. Period of performance will begin at 0700 on 14 December 2022 when contractor’s personnel arrive at FLW. The Contractor Shall have all equipment setup by 1400 on 14 December 2022.

Rehearsals will be from 1400-1800 on 14 December 2022 and from 1000-1200 on 15 December 2022. Show call will be at 1700 on 15 December 2022. Show start will be at 1900 on 15 December 2022. Teardown will commence at the completion of the show until complete.

1.6 Hours of Operation: 14 December 2022, 0700-1800: 15 December 2022, 1000-1200 and 1700 until show completion at around 2100 hrs. Hours listed do not necessarily include incidental time required by contractor to set-up and tear down equipment.

1.7 Place of Performance: Nutter Fieldhouse, Fort Leonard Wood MO

PART 2 ACRONYMS AND REVELANT PUBLICATIONS

2. ACRONYMS and PUBLICATIONS:

2.1. ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AOR Area of Responsibility AT Anti-Terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CFR Code of Federal Regulations CLIN Cost Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DODI Department of Defense Instruction FAR Federal Acquisition Regulation FLW Fort Leonard Wood FTR Federal Travel Regulation GFP Government Furnished Property HQDA Headquarters Department of the Army IAW In Accordance With IA Information Assurance IOT In Order To IT Information Technology IPR In Progress Review iRAPT Invoicing Receipt, Acceptance and Property Transfer KO Contracting Officer LAN Local Area Network LED Light Emitting Diode OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operations Security MICC Mission Installation Contracting Command MSCOE Maneuver Support Center of Excellence NEC Network Enterprise Center NLT No Later Than

PIPO Phase In/Phase Out POP Period of Performance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement SME Subject Matter Expert QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TCO Telephone Control Officer

2.2 Applicable Publications (Current Editions)

No. Title DATE AR 190-11 Military Police Physical Security of Arms, Ammunition, and Explosives (*RAR 001, 06/28/2011), found at http://www.apd.army.mil

15 Nov 2006

AR 190-12 Military Police Military Working Dog (MWD) Program, found at http://www.apd.army.mil

4 Jun 2007

AR 190-13 The Army Physical Security Program, found at http://www.apd.army.mil

25 Feb 2011

AR 190-14 Carrying of Firearms and Use of Force for Law Enforcement and Security Duties, found at http://www.apd.army.mil

12 Mar 1993

N/A TDC Users Manual

2.2.1 Contractor shall comply with all of the applicable regulations, publications, manuals, local policies and procedures listed in the table above.

PART 3 DELIVERABLES/TASKS

3. Specific Deliverables: Contractor shall provide services for all necessary personnel, equipment, materials, and all other support necessary to complete assigned tasks included in this PWS. All services will meet the tasks identified in this PWS and Technical Exhibits. The items included in this PWS have been broken down into the following tasks.

3.1 Stage Lighting/Livestreaming/ and Video Projection: The Contractor shall provide the following equipment and incidentals to comprise a complete functioning lighting system and projector system and livestream capability. The following list outlines necessary capabilities not necessarily a required equipment listing.

Moving head LED wash fixtures for lighting stage as a wash and moving lights Audience blinders and wash Pinpoint LED light fixtures Controller for automated system Load and data cables for automated system Box truss Truss corner block Truss floor base 36” 2 spot lights and personnel to run them 3 static camera angles and personell to switch between them for Livestream production

Livestream audio and video capture with dedicated sound engineer for livestream audio mix.

Capability to post/send livestream video and audio to appropriate livestream site (Facebook, Youtube) separate from FLW Government Computer Networks, FLW Wi-fi or FLW Network Enterprise Center. If actual Livestreaming is not feasible, a professional recording and rebroadcasting/posting at designated times can be accepted.

1 Video Projection screen and projector – 15ft x 9ft and rigging. (A margin of size variance is allowable, provided it fits the venue needs)

3.2 Sound Reinforcement System: The Contractor shall provide the following equipment and incidentals to comprise a complete functioning sound reinforcement system and recording/livestream audio capture capability.

Main Speaker set with Mains and Subwoofers adequate for venue size

3 linked front stage monitors with individual mix and delay, compression, reverb.

3 stage monitors with individual mix capability

2 side fill monitors with individual mix capability

Microphone and/or Direct input capabilities for the following group configurations:

o 5-7 Person Rock Band: with 1-2 Vocalists , Lead Guitar, Acoustic Guitar , Drumset, Keyboard, Bass Guitar;

o Jazz Combo (wireless instrument microphones): With Vocalist, Saxophone Trumpet, Drumset, Keyboard, Electric Bass;

o Brass Band: (wireless instrument microphones) 2x Trombone, Trumpet, Tenor

Saxophone, Sousaphone, Drumset.

o Woodwind Quintet (area mics): 2x Clarinet, Flute, Basoon, French Horn ;

o Brass Quintet: (area Mics) 2x Trumpet, Trombone , French Horn, Tuba, Drumset ;

o Concert Band with 31 persons (area Mics) o Concert Choir with 31 Persons ( 4 Soloist Vocal wireless mics and area mics and separate from concert band area.)

The same drumset (and drum microphones) can/will be used for all groups.

3.3 The Contractor shall provide lighting and video technician(s), lighting director, sound engineer, livestream engineer and any other personnel necessary to perform all work required by this contract. There shall be no lapses in services during the performances. Contractor personnel must speak, read, and write English fluently.

3.4 Considerations: The Contractor shall ensure that all equipment is tested and in good operating condition prior to arrival for the events.

3.5 The Contractor shall begin work at Nutter Fieldhouse FLW 65473 no later than 7:00 AM CST on 14 December 2022 and all equipment is in place and functional no later than 2:00PM CST on 14 December 2022 in order to be used for dress rehearsals. The Contractor shall be responsible for load in and load out the equipment for each event.

3.6 Lighting director, Sound engineer, spot operators and any associated personnel to be present at all rehearsals and show calls as specified.

3.7 The Contractor Shall be responsible for their own security of their own equipment during off duty hours.

3.8 The Contractor shall provide a point(s) of contact including office and mobile phone numbers.

(NOT SURE HOW MUCH OF THIS LISTED BELOW IS NECESSARRY FOR OUR PURPOSES, WE WILL

NEED SOME COORDINATION PRIOR TO SITE VISIT BUT IT WOULD BE GOOD TO DO THAT AT THIS

KICK OFF MEETING IF THIS MEETING IS ALSO NECESSARRY FOR KO)

3.1. Kick Off Meeting. Contractor shall attend a teleconference via telephone, Zoom, Google Meet etc. NLT 31 OCT 2022 to discuss and clarify details of the performance. FLW Bandmaster or Operations Section will send a stage tech write-up describing, in detail, the desired sound, lighting, and visual requirements prior to the meeting.

3.2. Site Visit. Contractor shall attend a site visit to recon Nutter Field House IOT determine power capability and identify any potential logistical issues NLT 18 NOV 2022. Bandmaster will provide the final technical details of the performance at this time.

3.3. Dress Rehearsal. Contractor Shall arrive on site NLT 0700 and set up all required equipment NLT 1200.

Contractor Shall execute a tech walkthrough and dress rehearsal from 1400-1800. Contractor Shall leave all equipment setup overnight and Nutter Field House will be secured.

3.4. Performance. Contractor shall be available, if necessary, for a 1000-1200 final tech walkthrough on 15 DEC 2022. Contractor should be in place NLT 1730 and the performance will begin at 1900 until complete.

3.5. General acceptance criteria and quality measures: Contractor shall submit deliverables as set forth below to each deliverable and other work products received from Contractor under this PWS.

3.5.1. Accuracy – All deliverables shall be accurate in presentation, technical content, and adherence to accepted elements of style.

3.5.2. Clarity – All deliverables shall be concise and clear at every level of distribution. Any and all diagrams shall be easy to understand and be relevant to the supporting narrative.

3.5.3. File Editing – All text and diagrammatic files shall be editable by Government.

3.5.4. Format – Deliverables shall be submitted as specified in the PWS.

3.5.5. Timeliness – Deliverables shall be submitted on or before the due date specified in this PWS.

TECHNICAL EXHIBIT 1 DELIVERABLES SCHEDULE

DELIVERABLE

DATE DUE OR

FREQUENCY

SECTION

KICK OFF MEETING. NLT 31 OCT 2022

13.1

SITE VISIT NLT 18 NOV 2022 13.2

DRESS REHEARSAL 14 DEC 2022

0700-1200 & 1400-1600 13.3

PERFORMANCE 15 DEC 2022

1000-1200 & 1730 UTC

13.4

TRAVEL:

3.8

OCONUS Travel (N/A):

Contractors traveling OCONUS shall comply with ALARACT 098/2010, 071654Z APR 10, which states individual soldiers, Army civilians, and Army Contractors shall submit their PRO-File survey (https://prmsglobal.prms.af. mil/ prmsconv/Profile/Survey/start.aspx requires AKO username/password) within 90 days of OCONUS travel and are required to attend a country threat brief, provided by the G-2 or Security Manager.

PART 4 ADMINSTRATIVE TASKS

4. ADMINISTRATIVE TASKS: The below tasks will outline the administrative functions the Contractor Shall need to follow.

4.1 Qualifications/Licenses: NA

4.2 Kick Off /Periodic Progress Meetings: Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with Contractor to review Contractor's performance. At these meetings the KO will apprise Contractor of how Government views Contractor's performance and Contractor Shall apprise Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to Government.

4.3 Quality Control (QC) (UNSURE IF APPLICABLE) (If applicable) [Generally the government relies on the contractor to do this as a matter of routine business for commercial services. Routinely incorporated into PWS when it is not really necessary. Remember that this adds to the contract cost so make sure that this is really needed]:

Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with (IAW) this PWS. Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. [Insert when and how the QCP shall be delivered, i.e., within 30 days after contract award or with Contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the COR within 5 working days when changes are made thereafter.] After acceptance of the QCP Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to his QC system. The plan shall include:

4.3.1 An inspection system covering all the support provided by Contractor. It shall specify the areas to be inspected on both a scheduled or unscheduled basis, how often inspections are accomplished, and the title of the individual(s) who shall perform the inspection.

4.3.2 The methods for identifying and preventing defects in the quality of support performed before the level of performance becomes unacceptable.

4.4 CONTRACTOR MANAGEMENT REPORTING (CMRA): (UNSURE IF APPLICABLE)Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services

Destination No. of People

No. of Trips

No. of Days

No. of Nights

Fort Leonard Wood, MO

TBD 2 3

provided under this contract for the Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) via a secure data collection site. Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the POP for each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on “send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMRA website.

4.5 PHASE IN /PHASE OUT PERIOD N/A

PART 5 SECURITY/ACCESS

5. SECURITY/ACCESS

5.1 Required Security Clearance Requirements: (UNSURE IF APPLICABLE) Contractor (and subcontractor) personnel performing work under this contract must have a [Insert the level of security required, if applicable] , and must maintain the level of security required for the life of the contract. The security requirements are IAW the attached DD254 (The RA is responsible for coordinating with the he unit security manager for this form).

5.2 Physical Security: Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

5.3 Key Control (N/A).

5.3.1 In the event keys, other than master keys, are lost or duplicated, Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by Government and the total cost deducted from the monthly payment due Contractor.

5.3.2 Contractor shall prohibit the use of Government issued keys/key cards by any persons other than Contractor’s employees. Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

5.3.3 Lock Combinations (N/A)

5.4 1. Antiterrorism (AT) Level I Training. (UNSURE IF THIS APPLIES, CAN THEY TAKE THE ONLINE COURSE FROM JKO?) All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training.

Contact information for this Government employee will be provided at the kick-off meeting.

The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation. Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Access and General Protection/Security Policy Procedures. All Contractor and sub-contractor personnel performing tasks on this PWS shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative within five working days of Task Order award. Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Requesting Contractor shall submit request for installation pass to the COR or KO at https://vcc1.icmvcc.com/im3500/. In the event that the automated system at https://vcc1.icmvcc.com/im3500/ is not available (e.g., server problems), the COR or KO will use this process to request a visitors card or pass: (For information on if a visitor card or pass is required and how to pre-register for a card or pass please contact the Fort Leonard Wood Visitor Center at (573) 596-0590 or Fort Leonard Wood Physical Security Office at (573) 596-0597 or email usarmy.leonardwood.usag.mbx.desvisctr@mail.mil at least 10 working days prior to arrival to allow for adequate responses and/or processing. All requests for cards or passes require a Fort Leonard Wood DoD sponsor. Approved card or pass requests must be picked up by the applicant at the Visitor Center (building 100) during operational hours, 0800-1600 M-F). Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

iWatch Training. Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or KO.

5.6 Information Assurance (IA) Awareness Training for Contractors Requiring Access to Information Systems:

(N/A) (If applicable.) All Contractor and sub-contractor personnel requiring network access to Government information systems shall successfully complete DoD Cyber Awareness Challenge training available at https://ia.signal.army.mil/ prior to accessing systems and annually thereafter. Training certificates shall be provided to the COR immediately upon completion. Contractor employees shall register in the Army Training Certification Tracking System (ATCTS) prior to commencement of work and shall sign the acceptable use policy IAW AR 25-2, Para. 3-3. The COR or KO will coordinate with the requiring activity Information Assurance Support Officer to input the DoD Cyber Awareness Challenge Training certificate and training information into the ATCTS and verify compliance.

5.7 Information Assurance/Information Technology (IT) Support Functions Certification. (N/A) Contractor and subcontractor personnel performing IT functions shall successfully complete IA training and certification for their assigned IA Technical or IA Management level IAW AR 25-2, Para 4-3, DoD 8570.01-M and DoDD 8570.01.

DFAR Clause 252.239-7001 Information Assurance Contractor Training and Certification: (JAN 2008) (a) Contractor shall ensure that personnel accessing information systems have the proper and current information assurance certification to perform information assurance functions in accordance with DoD 8570.01–M, Information Assurance Workforce Improvement Program. Contractor shall meet the applicable information assurance certification requirements, including— (1) DoD-approved information assurance workforce certifications appropriate for each category and level as listed in the current version of DoD 8570.01–M; and (2) Appropriate operating system certification for information assurance technical positions as required by DoD 8570.01–M. (b) Upon request by Government, Contractor shall provide documentation supporting the information assurance certification status of personnel performing information assurance functions. (c) Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing information assurance functions.

All contractor employees and associated subcontractor employees must complete the DoD IA Awareness training (available at https://ia.signal.army.mil) before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within 6 months of appointment to IA/IT functions. Certificates of completion for each affected contractor employee shall be submitted to the COR (or KO if no COR is appointed) within 30 calendar days after completion of training.

5.8 The OPSEC (Operations Security) Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance. (Select this option for simple acquisitions)

OR

For contracts that require an OPSEC Standard Operating Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified. (Select this option for complex acquisitions).

5.9 OPSEC Training: (UNSURE IF APPLICABLE) OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

5.10 Accompany Forces: (N/A)

Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.225-7040, Contractor Personnel Authorized to Accompany US Armed Forces Deployed Outside the US, shall be incorporated by reference into the Contract award for this PWS. This clause pertains to Contractor personnel accompanying US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises.

5.11 Performance or delivery in a foreign country. DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US, shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives

5.12 Contractor access to the FLW Local Area Network (LAN): (N/A)

5.13 Contractor Access and Use of FLW Telephones and Telephone Services: (N/A) Telephones and telephone basic service, including local and long distance, shall only be used for official Government purposes. Contractor is subject to AR 25-2 which established policies on telephone and Automated Information System use. Contractor shall not move, unplug or alter any telephone or voice device. Unique devices, such as speaker phones, cordless or conference phones, shall be requested through a Government Telephone Control Officer (TCO) work order at the expense of Contractor. All requests for changes or problem reports must be submitted to the NEC through the unit TCO who will be identified at the kick-off meeting. DoD telephones may be monitored for all lawful purposes.

Contractor’s use of the DoD telephones, authorized or unauthorized, constitutes consent to monitoring.

5.14 For contractors requiring CAC. (N/A)

Trusted Associate Sponsorship System (TASS): Contractor User Guide and other information see http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/

Contractor must obtain a CAC for those Contractor employees whose functions require access to systems or facilities controlled by the CAC.

Contractor Representative shall notify TASS Trusted Agent (TA) (the TA is the COR) of new employee CAC requirements. Company Representative shall provide all personnel data required to process TASS application with the TA, including security investigation requirements.

Contractor employee(s) shall obtain their CAC at defense enrollment eligibility reporting system (DEERS) / real-time automated personnel identification system (RAPIDS) terminals when application is approved.

Contractor employee(s) shall inform Corporate Facility Security Officer (FSO)/Security Manager of approval/denial of CAC application, and shall return CAC to Corporate FSO upon departure or dismissal. Contractor shall be responsible for implementation and follow-up of this requirement.

Failure, inability or delay in obtaining the CAC does not relieve Contractor from performing under the terms of this Contract.

Contractor shall ensure all CACs issues to Contractor personnel are returned to the COR upon termination or completion of this Contract.

5.14.1 For contractors that do not require CAC, but require access to a DoD facility or installation. (UNSURE IF APPLICABLE) (delete this paragraph if not applicable) Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

5.15 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander, installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Directorate of Emergency Services or Security Office. The requesting Contractor Shall submit their request for an installation pass to their sponsor using the following link:

https://vcc1.icmvcc.com/im3500/. A valid sponsor may be either the COR, COTR, or KO if neither is appointed.

Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

252.237-7023 Continuation of Essential Contractor Services.

CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. As used in this clause—

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea;

associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. These services are listed in attachment __, Mission-Essential Contractor Services, dated __________.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of clause)

252.237-7024 Notice of Continuation of Essential Contractor Services.

NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. “Essential contractor service”and “mission-essential functions” have the meanings given in the clause at 252.237-7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment ___, Mission Essential Contractor Services, dated ________, during periods of crisis. The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(End of clause)