39305 - Quote Request - FINAL.pdf

QUOTATION REQUEST

October 16, 2023

To: Interested Firms

Re: Quote Request, 39305 – Construction of Pole Barns at Lake George and Sunnyhill Field Stations

The St. Johns River Water Management District (District) desires to construct two (2) open-sided, wooden/steel pole barns in accordance with local and state building codes for storage of machinery, equipment, and materials.

The statement of work includes providing all labor, equipment, materials, site prep, and any necessary licensing, insurance design, and permitting for construction of each pole barn.

If you are interested in this project, email your quote in PDF format, before 2:00 p.m. on November 7, 2023. It is preferred that all quotes be submitted as an attachment to an email addressed to Christina Holloway-Williams at chollowa@sjrwmd.com. Please reference quote number 39305 in the subject line on any and all emailed correspondence.

Minimum Qualifications:

Respondents must meet the minimum qualifications below and all supporting documentation must be submitted with the response to this quotation request.

1. Respondent must have proof of firm’s ability to do business in the state of Florida (Respondent-provided documentation must be included with quote response).

2. Respondent must have completed at least two projects of a similar nature (refer to the tasks outlined in the attached Statement of Work) in the past five years by the individual, firm, or foreman assigned to the project. (District-provided form, Qualifications - Similar Projects Form)

3. Respondent must have no less than five years of experience on projects of the nature specified in the attached Statement of Work. (District-provided form, Qualifications - Similar Projects Form)

Once quotes are received, staff will review each quote and will make a recommendation for award based on the lowest bidder that meets all the qualifications of this quote request.

Quote Request # 39305 Construction of Pole Barns at Lake George and Sunnyhill Field Stations

NOTE: Please check the box provided below if you are unable to provide a quotation for this project at this time and return this page by email to my attention at chollowa@sjrwmd.com.

I am unable to provide a quotation at this time for the following reason(s):

Respondent’s Signature Respondent’s Company Name mailto:chollowa@sjrwmd.com

The District is a political subdivision of the state of Florida, whose boundaries cover all or portions of 18 counties, and is tax exempt (Tax ID No. 85-8012643710C-3; expires March 31, 2028). Respondent shall provide an estimate of all applicable taxes and fees in its quote, including a list of taxes and fees that fall under the District’s exemption.

1. Opening of Quotes

a) The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed quotes from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of quotes, whichever is earlier. This exemption is not waived by the public opening of quotes.

b) Unless otherwise exempt, Respondent’s quote is a public record that is subject to disclosure upon expiration of the above exemption. If any information submitted with the Quote is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

c) Respondents shall bear all costs associated with preparing and submitting responses to this Quote Request. The District will, in no way, be responsible for these costs, regardless of the conduct or outcome.

2. Inquiries and Addenda

a) District staff are not authorized to orally interpret the meaning of the Quote Request package, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Specialist and must be in writing. The Procurement Specialist may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Quote Request documents, but the Respondent is ultimately responsible for submitting the quote in the appropriate form and in accordance with written procedures.

b) Every request for a written interpretation or correction must be received at least nine days prior to opening of quotes in order to be considered. Requests must be submitted by email to chollowa@sjrwmd.com. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted by Onvia DemandStar to all prospective Respondents (at the respective addresses furnished for such purposes) not later than five days prior to the date fixed for the Quote Request opening.

c) Submission of a quote constitutes acknowledgment of receipt of all addenda. Quotes will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve Respondent from any and all obligations under the quote, as submitted. All addenda become part of the Agreement.

3. Award Procedures

a) Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation;

(3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed. Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the Quotes or final replies, whichever occurs earlier.

A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

b) Pursuant to §286.0113 Fla. Stat., if the District rejects all quotes and concurrently provides notice of its intent to reissue the competitive solicitation, the recording and any records presented at any exempt meeting shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all quotes.

c) The District will examine the quotes to determine completeness. Obvious mismatches with regard to technical or commercial requirements will be rejected at this time.

d) If two or more quotes are equal in all respects, the Agreement will be awarded as follows:

(1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form; or (2) by lot.

e) In the event the Successful Respondent fails to enter into the Agreement or the Agreement with said Respondent is terminated within 90 days of the effective date, the District reserves the right to negotiate with the other respondents in ranked order, if available, and award an Agreement.

f) All Respondents will be notified of the District's intent to award or decision to award the Agreement. For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in “Notices and Services Thereof.”

4. Disqualification of Respondents:

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Quote:

a) Contacting a District employee or officer other than the procurement specialist assigned to this solicitation action, about any aspect of this Quote Request before the notice of intended decision is posted.

b) Submission of more than one quote response for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

c) Evidence of collusion among Respondents;

d) Submission of materially false information with the Quote;

e) Information gained through checking of references or other sources which indicates that

Respondent may not successfully perform the Work;

f) Respondent is failing to adequately perform on any existing contract with the District;

g) Respondent has defaulted on a previous contract with the District;

h) The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

i) Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

5. Rejection of Quote

a) Quotes must be emailed to the specified location and received during the time specified on page 1 in order to be considered timely. Untimely quotes will not be considered. Quotes will be considered irregular and may be rejected if they show material omissions, alterations of http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=%22open%20government%22&URL=0100-0199/0119/Sections/0119.07.html form, additions not called for, conditions, limitations, unauthorized alternate quotes, or other material irregularities. The District may consider incomplete any quote not prepared and submitted in accordance with the provisions specified herein, and reserves the right to waive any minor deviations or irregularities in an otherwise valid Quote.

b) The District also reserves the right to reject any and all quotes when it determines, in its sole judgment and discretion that, it is not in its best interest to award the agreement.

6. Public Entity Crimes/Discriminatory Vendors

In accordance with §287.133 and §287.134, Fla. Stat., a person or affiliate who has been placed on the convicted or discriminatory vendor lists following a conviction for a public entity crime or placement on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;

may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or Contractor under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted or discriminatory vendor lists.

7. Diversity Opportunities

The District is committed to the opportunity for diversity in the award and performance of all procurement activities. The District encourages its respondents to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as second and lower tier participants. The District will assist Respondents by sharing information on W/MBEs to encourage their participation.

8. Prohibition Against Considering Social, Political, or Ideological Interest in Government Contracting

Notice is hereby provided that pursuant to Section 287.05701, Florida Statutes, the District (1) will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining if the Respondent is a responsible respondent and (2) may not give preference to a Respondent based on the Respondent's social, political, or ideological interests.

9. Notices and Services Thereof

a) The District will provide notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation.

b) Notices will be posted for a minimum of 72 hours following the time at which they are deemed received. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla.

Stat., and Rule 28-110.003, Fla. Admin. Code, commences at the time notices are deemed received.

c) As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email or facsimile to the address or phone number provided by Respondent.

These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

10. Protest Procedures

a) Pursuant to§120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the procurement methodology described herein, or the specifications or criteria, including addenda, must file a Notice of Protest within 72 hours after receipt of the solicitation documents or addenda.

b) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all bids, proposals, or qualifications, must file a Notice of Protest within 72 hours after receipt of the decision or intended decision.

c) Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, the protester must also file with the District Clerk a Formal Written Protest within ten days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based.

d) Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the estimated contract amount.

e) No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla. Admin. Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept as filed any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents. Failure to file a protest within the time prescribed in §120.57(3), Fla.

Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

Thank you for your consideration of this request.

Exhibit 1 – Statement of Work Exhibit 2 – Cost Schedule Exhibit 3 – Qualifications: Documentation Forms & Similar Project(s) Exhibit 4 – Insurance Requirements

EXHIBIT 1 - STATEMENT OF WORK

I. INTRODUCTION/BACKGROUND

The District routinely requires covered structures to store machinery, equipment and other materials from the weather. These open-sided structures provide easy access to machinery, equipment, and materials. In addition, there are fewer components to maintain and improve the workflow for maximum efficiency.

This project is for the construction of a total of two identical pole barns, one at each location, Sunnyhill Field Station and Lake George Field Station, addresses and location of placement can be found below.

II. OBJECTIVE

The objective of this work is to construct two (2) open-sided wooden/steel pole barns for storage of machinery, equipment, and materials in accordance with local and state building codes.

III. SCOPE OF WORK

The scope of work includes providing all labor, materials, equipment, site prep, and any necessary licensing, insurance, design, and permitting for construction of each pole barn. The pole barns shall be 30-feet wide by 120-feet long with a 16-foot eave height. Distance between support poles shall be 16-feet, roof pitch shall be 3:12 with 29-gauge metal roofing material unless otherwise agreed to by the District.

Roof trusses shall be steel constructed.

Pole barns will be constructed within a fenced in compound at each location, installed over a lime rock parking pad that will be constructed by District staff prior to construction of the pole barns.

IV. TASK IDENTIFICATION

The Contractor shall complete the following tasks:

• Prior to the start of work, the contractor shall meet on-site with the project manager to review all construction activities, site conditions and verify actual location of each pole barn.

• Provide drawings for building to be constructed. Drawings shall indicate that the building meets or exceeds all local and state building codes including wind loading for that area.

• Obtain all local permits required to complete the work.

• Stake building foundations and maintain survey control for horizontal and vertical control.

• Mobilize equipment, materials and labor to complete the work.

• Construct concrete footing for installation of all support beams.

• Install support beams (minimum size shall be 8” x 8”), trusses, roofing systems and all ancillary materials to complete the installation.

• Dispose of any solid waste created by the work.

• Repair any site disturbance to the pre-work condition.

District’s Responsibility

• Oversee onsite work.

• Coordinate onsite activities with District staff.

• Make any site preparations as deemed necessary.

• Approve all drawings prior to construction commencement.

V. TIME FRAMES AND DELIVERABLES

All construction activities outlined in the Task Identification section shall be completed by March 1, 2024. The Contractor is required to receive District approval of the Work schedule prior to the start of construction.

VI. BUDGET AND INVOICE REQUIREMENTS

For satisfactory performance, the District agrees to compensate Contractor in accordance with the Contract terms or a percentage of work completed verified by District staff.

PROJECT MANAGER

Scott Tilton, Facilities Program Manager Bureau of Transportation and Facilities Email: stilton@sjrwmd.com Cell: 386-937-1378

Addresses of Project Areas:

Lake George Field Station 735 Joe Pittman Road Seville, Florida 32190

Sunnyhill Field Station 19561 SE Highway 42 Umatilla, Florida 32784 mailto:stilton@sjrwmd.com

EXHIBIT 2 – QUOTE COST SCHEDULE

(Note: This form to be included in quote submittal)

DUE BY: NO LATER THAN 2:00 PM, November 7, 2023 RESPONSES SHALL BE SUBMITTED

TO THE PROCUREMENT SPECIALIST AS IDENTIFIED ON THE FIRST PAGE OF THIS

REQUEST.

Award shall be based on the lowest total cost for each project location OR total project cost, whichever is lowest, while meeting all requirements specified in the Quote Request. The quote shall include all labor, materials, equipment, site prep, and any necessary licensing, insurance, design, and permitting for construction of each pole barn as described in the Statement of Work.

FIELD STATION LOCATION TOTAL BID COST PER

LOCATION

1 Lake George Field Station, Seville, Florida $ 2 Sunnyhill Field Station, Umatilla, Florida $

TOTAL BID COST OF ITEMS 1 AND 2 ABOVE $

I HEREBY ACKNOWLEDGE, as an Authorized Representative for the Respondent, that I have fully read and understand all terms and conditions as set forth in this quotation, and upon award of such quotation, shall fully comply with such terms and conditions.

Acknowledgment is hereby made of the following addenda (identified by number) received:

Addendum No. Date Addendum No. Date 1__________ 2__________ 3__________

RESPONDENT (FIRM NAME)

ADDRESS

SIGNATURE TYPED NAME & TITLE

TELEPHONE NUMBER EMAIL ADDRESS

EXHIBIT 3 – QUALIFICATION FORMS

CERTIFICATE AS TO CORPORATION

(Note: This form to be included in quote submittal)

The below Corporation is organized under the laws of the State of ; is authorized by law to respond to this Quote Request and perform all work and furnish materials and equipment required under the Agreement, and is authorized to do business in the state of Florida.

Corporation name:

Address:

Registration No.:

Registered Agent:

By:

(Official Title) (Affix corporate seal)

The full names and business or residence addresses of persons or firms interested in the foregoing quote as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer and state the corporate office held of all other individuals listed):

Identify any parent, subsidiary, or sister corporations involving the same or substantially the same officers and directors that will or may be involved in performance of the Project, and provide the same information requested above on a photocopy of this form.

If applicable, attach a copy of a certificate to do business in the state of Florida, or a copy of the application that has been accepted by the state of Florida to do business in the state of Florida, for the Respondent and/or all out-of-state corporations that are listed pursuant to this form.

QUALIFICATIONS — GENERAL

(This form to be included with quote submittal)

As part of the quote request, Respondent shall complete the following so that the District can determine Respondent’s ability, experience, and facilities for performing the Work.

Name of Respondent:

Year company was organized/formed: __________________

Number of years Respondent has been engaged in business under the present firm or trade name:

Total number of years Respondent has experience in similar work described in quote request of the Instructions to Respondents: ____________________

Has Respondent previously been engaged in the same or similar business under another firm or trade name? If so, please describe each such instance.

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting this bid or a prior entity that Respondent substantially operated or controlled? If yes, please describe the nature and result of those proceedings and the entity involved.

Describe the background/experience of the person or persons who will be primarily responsible for directing the Work that will be performed pursuant to this bid. This inquiry is intended to encompass the project manager and/or superintendent who will be engaged on a daily basis in directing performance of the Work.

QUALIFICATION — SIMILAR PROJECTS

(This form to be included in quote submittal)

Respondent must have completed at least two projects of a similar nature (refer to the tasks outlined in the Statement of Work) in the past five years by the individual, firm, or foreman assigned to the project.

Completed Project 1:

Agency/Company: ______________________________________________________________________

Current contact person at Agency/Company: __________________________________________________

Telephone: Email:

Address of Agency/Company: _____________________________________________________________

Name of Project: ________________________________________________________________________

Project description: ______________________________________________________________________

Project Value: ____________ Start date: Completion date:

(month/year) (month/year)

Name(s) of assigned personnel:

Project Manager:

Others:

Completed Project 2:

Agency/Company: ______________________________________________________________________

Current contact person at Agency/Company: __________________________________________________

Telephone: Email:

Address of Agency/Company: _____________________________________________________________

Name of Project: ________________________________________________________________________

Project description: ______________________________________________________________________

Project Value: ____________ Start date: Completion date:

(month/year) (month/year)

Name(s) of assigned personnel:

Project Manager:

Others:

EXHIBIT 4 — INSURANCE REQUIREMENTS

Contractor shall acquire and maintain until completion of the Work the insurance coverage listed below, which constitutes primary coverage. Contractor shall not commence the Work until the District receives and approves Certificates of Insurance documenting required coverage. Contractor’s General Liability policy shall include Endorsement CG 20 10 04 13, or equivalent, naming the St. Johns River Water Management District (the “District”) as Additional Insured. All required policies shall include:

(1) endorsement that waives any right of subrogation (Endorsement 24 04 05 09, or equivalent) against the District for any policy of insurance provided under this requirement or under any state or federal worker’s compensation or employer’s liability act; (2) endorsement to give the District no less than 30 days’ notice in the event of cancellation or material change. Certificates of Insurance must be accompanied by copies of the requested endorsements.

Any deductibles or self-insured retentions above $100,000 must be declared to and approved by the District. Approval will not be unreasonably withheld. Contractor is responsible for any deductible or self-insured retention. Insurance must be placed with insurers having an A.M. Best rating of A-V or greater.

District receipt of insurance certificates providing less than the required coverage does not waive these insurance requirements.

1. Workers’ Compensation Insurance. Workers’ compensation and employer’s liability coverage, including maritime workers compensation, if applicable, in not less than the minimum limits required by Florida law. If Contractor claims an exemption from workers’ compensation coverage, Contractor must provide a copy of the Certificate of Exemption from the Florida Division of Workers’ Compensation for all officers or members of an LLC claiming exemption who will be participating in the Work. In addition, Contractor must provide a completed District “Affidavit (Non-Construction)” for non-construction contracts. Contractor is solely responsible for compliance with any Federal workers’ compensation laws such as Jones Act and USL&H Act, including any benefits available to any workers performing work on this project.

2. General Liability. Commercial General Liability Insurance on an “Occurrence Basis,” with limits of liability for each occurrence of not less than $1,000,000 for personal injury, bodily injury, and property damage, with an aggregate of $2,000,000. Coverage shall include: (1) contractual liability,

(2) products and completed operations, (3) independent contractors, and (4) property in the care, control, or custody of Contractor. Extensions shall be added or exclusions deleted to provide the necessary coverage.

3. Automobile Liability. Minimum limits of $100,000/$300,000/$100,000.

For satisfactory performance, the District agrees to compensate Contractor in accordance with the Contract terms or a percentage of work completed verified by District staff.